Bank of China USA
Financial Institutions Department - Business Management Associate/AVP
Bank of China USA, New York, New York, us, 10261
Financial Institutions Department - Business Management Associate/AVP
Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.
Overview Take on a critical coordination and analytical support role in the Business Management team lead within the Financial Institutions Department. Assist in departmental operational and administrative activities and support business planning, financial tracking, and project coordination.
Base Pay Range USD $42,000 - USD $150,000 per year.
Responsibilities
Expense Budget Management – Assist in the development and management of FID’s annual expense budget, ensuring accurate forecasting, expense tracking, and variance analysis.
Training and Travel Budget Tracker – Oversee the tracker, monitoring allocations and expenditures to maintain financial discipline.
Procurement Processes – Facilitate procurement processes, reviewing financial requests and ensuring adherence to budget constraints.
Operational & Business Process Management – Manage third-party vendor for the department.
Document Retention – Ensure proper Document Retention practices, maintaining compliance with legal and regulatory requirements for recordkeeping.
Annual Abandoned Property Reconciliation – Conduct reconciliation, ensuring compliance with regulatory requirements.
IT Equipment Management – Oversee IT equipment management, ensuring appropriate inventory tracking, replacements, and compliance with technology security policies.
Authorized Signature Lists – Maintain and update Authorized Signature Lists.
OA System Administration – Administer OA system application submissions.
Office Resource Planning – Manage office resource planning, including stationery procurement and equipment inventory oversight.
Department Meetings – Organize and document bi-weekly department meetings.
Business Reports – Compile and distribute business reports summarizing key departmental activities, achievements, and operational updates.
Lotus Notes Email Forwarding – Serve as the liaison for Lotus Notes email forwarding, ensuring seamless communication flow within the department and across teams.
User Access Tracker – Facilitate the User Access Tracker update, ensuring accurate record keeping of system access for security and audit purposes.
New Joiner/Termination Checklist – Manage the New Joiner/Termination Checklist update, ensuring smooth onboarding and off boarding processes.
Employee Training Tracking – Track and monitor employee participation in BOC Learning Environment online training, ensuring completion of required programs.
Attendance Checks – Conduct monthly attendance checks, tracking and verifying staff attendance for compliance and reporting purposes.
Employee Engagement – Facilitate team-building activities, including Birthday Events and employee engagement programs, fostering a collaborative work culture.
Qualifications
Bachelor’s degree in Finance, Accounting, Data Science, Business Administration, Economics, or a related field.
Minimum 3 years of experience in business management, banking operations, or administrative support.
Strong analytical and problem-solving skills, with the ability to interpret financial and operational data.
Excellent communication and stakeholder management skills, with experience working cross-functionally.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with business reporting tools.
Strong ability to manage multiple priorities, meet deadlines, and drive process improvements in a fast-paced financial services environment.
Pay Range Actual salary is commensurate with candidate’s relevant years of experience, skillset, education and other qualifications. USD $42,000 - USD $150,000 per year.
Seniority Level Mid-Senior level.
Employment Type Full-time.
Job Function Business Development and Sales. Industries: Banking.
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Overview Take on a critical coordination and analytical support role in the Business Management team lead within the Financial Institutions Department. Assist in departmental operational and administrative activities and support business planning, financial tracking, and project coordination.
Base Pay Range USD $42,000 - USD $150,000 per year.
Responsibilities
Expense Budget Management – Assist in the development and management of FID’s annual expense budget, ensuring accurate forecasting, expense tracking, and variance analysis.
Training and Travel Budget Tracker – Oversee the tracker, monitoring allocations and expenditures to maintain financial discipline.
Procurement Processes – Facilitate procurement processes, reviewing financial requests and ensuring adherence to budget constraints.
Operational & Business Process Management – Manage third-party vendor for the department.
Document Retention – Ensure proper Document Retention practices, maintaining compliance with legal and regulatory requirements for recordkeeping.
Annual Abandoned Property Reconciliation – Conduct reconciliation, ensuring compliance with regulatory requirements.
IT Equipment Management – Oversee IT equipment management, ensuring appropriate inventory tracking, replacements, and compliance with technology security policies.
Authorized Signature Lists – Maintain and update Authorized Signature Lists.
OA System Administration – Administer OA system application submissions.
Office Resource Planning – Manage office resource planning, including stationery procurement and equipment inventory oversight.
Department Meetings – Organize and document bi-weekly department meetings.
Business Reports – Compile and distribute business reports summarizing key departmental activities, achievements, and operational updates.
Lotus Notes Email Forwarding – Serve as the liaison for Lotus Notes email forwarding, ensuring seamless communication flow within the department and across teams.
User Access Tracker – Facilitate the User Access Tracker update, ensuring accurate record keeping of system access for security and audit purposes.
New Joiner/Termination Checklist – Manage the New Joiner/Termination Checklist update, ensuring smooth onboarding and off boarding processes.
Employee Training Tracking – Track and monitor employee participation in BOC Learning Environment online training, ensuring completion of required programs.
Attendance Checks – Conduct monthly attendance checks, tracking and verifying staff attendance for compliance and reporting purposes.
Employee Engagement – Facilitate team-building activities, including Birthday Events and employee engagement programs, fostering a collaborative work culture.
Qualifications
Bachelor’s degree in Finance, Accounting, Data Science, Business Administration, Economics, or a related field.
Minimum 3 years of experience in business management, banking operations, or administrative support.
Strong analytical and problem-solving skills, with the ability to interpret financial and operational data.
Excellent communication and stakeholder management skills, with experience working cross-functionally.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with business reporting tools.
Strong ability to manage multiple priorities, meet deadlines, and drive process improvements in a fast-paced financial services environment.
Pay Range Actual salary is commensurate with candidate’s relevant years of experience, skillset, education and other qualifications. USD $42,000 - USD $150,000 per year.
Seniority Level Mid-Senior level.
Employment Type Full-time.
Job Function Business Development and Sales. Industries: Banking.
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