Children's Healthcare of Atlanta
Executive Recruiting Coordinator
Children's Healthcare of Atlanta, Brookhaven, Georgia, United States
Administrative Support Coordinator
Children's is one of the nation's leading children's hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We're committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children's. Provides administrative, logistical, and customer support to the Executive Recruiting team, hiring managers, and candidates to ensure efficiency, accuracy, and the highest level of customer/candidate experience. Experience
3 years providing administrative support in a fast paced environment Experience supporting senior level/executive leadership Experience scheduling and coordinating multi-stakeholder, multi-site interview events Experience working with a web-based applicant tracking system that incorporates on-line onboarding and job posting portals Preferred Qualifications
Bachelor's Degree in Business or Human Resources strongly desired Experience in a high touch corporate recruiting function or recruiting agency Education
High school diploma or equivalent Certification Summary
No professional certifications required Knowledge, Skills, and Abilities
Ability to prioritize and manage a variety of tasks and meet deadlines Ability to interface with a diverse mix of people, including senior leadership, and handle difficult situations with determination and a "can do" attitude Demonstrated verbal and written communication, organizational, and interpersonal skills Excellent grammar, vocabulary, and annunciation Advanced computer skills including full suite of Microsoft Office and other Windows-based applications Ability to research local venues for recruiting events and determine best options for executive and candidate experience while factoring cost value and return on investment Must be self-sufficient and able to work independently Superior attention to detail and problem solving skills Superior customer service and candidate experience approach Ability to handle sensitive and confidential information appropriately Job Responsibilities
Maintains calendars, appointment scheduling, and works with executive recruiters to effectively manage time. Coordinates and confirms interview and travel schedules with candidates and hiring managers. Coordinates and manages recruiting events for executive candidates including managing interviewer handoffs and transporting candidates to various locations. Drafts, sends, and manages candidate correspondence/communications. Schedules/tracks background screen information to include: criminal/education verification, reference checks, and job assessments. Initiates and manages on-boarding process utilizing company's applicant tracking system. Reviews all new hire paperwork for completeness, accuracy, and necessary signatures. Creates and distributes orientation roster and conducts new employee orientation check-in. Submits/processes sign-on bonuses and relocation reimbursements for approval and prepares written authorization for relocation to third-party vendor. Coordinates, edits, and distributes regularly scheduled recruiting reports. Coordinates, manages submission, and tracks payment of candidate travel and relocation reimbursements. Processes all third-party invoices for payment and reconciles financial spending spreadsheets on a monthly basis. Partners with other Recruiting Coordinators and Executive Assistants to maximize the effectiveness and efficiency of time with leaders. Children's Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law. Primary Location Address: 1575 Northeast Expy NE Job Family
Human Resources
Children's is one of the nation's leading children's hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We're committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children's. Provides administrative, logistical, and customer support to the Executive Recruiting team, hiring managers, and candidates to ensure efficiency, accuracy, and the highest level of customer/candidate experience. Experience
3 years providing administrative support in a fast paced environment Experience supporting senior level/executive leadership Experience scheduling and coordinating multi-stakeholder, multi-site interview events Experience working with a web-based applicant tracking system that incorporates on-line onboarding and job posting portals Preferred Qualifications
Bachelor's Degree in Business or Human Resources strongly desired Experience in a high touch corporate recruiting function or recruiting agency Education
High school diploma or equivalent Certification Summary
No professional certifications required Knowledge, Skills, and Abilities
Ability to prioritize and manage a variety of tasks and meet deadlines Ability to interface with a diverse mix of people, including senior leadership, and handle difficult situations with determination and a "can do" attitude Demonstrated verbal and written communication, organizational, and interpersonal skills Excellent grammar, vocabulary, and annunciation Advanced computer skills including full suite of Microsoft Office and other Windows-based applications Ability to research local venues for recruiting events and determine best options for executive and candidate experience while factoring cost value and return on investment Must be self-sufficient and able to work independently Superior attention to detail and problem solving skills Superior customer service and candidate experience approach Ability to handle sensitive and confidential information appropriately Job Responsibilities
Maintains calendars, appointment scheduling, and works with executive recruiters to effectively manage time. Coordinates and confirms interview and travel schedules with candidates and hiring managers. Coordinates and manages recruiting events for executive candidates including managing interviewer handoffs and transporting candidates to various locations. Drafts, sends, and manages candidate correspondence/communications. Schedules/tracks background screen information to include: criminal/education verification, reference checks, and job assessments. Initiates and manages on-boarding process utilizing company's applicant tracking system. Reviews all new hire paperwork for completeness, accuracy, and necessary signatures. Creates and distributes orientation roster and conducts new employee orientation check-in. Submits/processes sign-on bonuses and relocation reimbursements for approval and prepares written authorization for relocation to third-party vendor. Coordinates, edits, and distributes regularly scheduled recruiting reports. Coordinates, manages submission, and tracks payment of candidate travel and relocation reimbursements. Processes all third-party invoices for payment and reconciles financial spending spreadsheets on a monthly basis. Partners with other Recruiting Coordinators and Executive Assistants to maximize the effectiveness and efficiency of time with leaders. Children's Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law. Primary Location Address: 1575 Northeast Expy NE Job Family
Human Resources