City of Mesquite, TX
Human Resources Office Services Coordinator
City of Mesquite, TX, Mesquite, Texas, United States, 75181
Salary:
$47,957.70 - $59,947.11 Annually Location :
Mesquite, TX Job Type:
Full-time Job Number:
2600018 Department:
Human Resources Opening Date:
10/31/2025 Closing Date:
11/30/2025 4:00 PM Central
GENERAL SUMMARY Salary: $47,957.70/annual minimum - $59,947.11/annual midpoint (Depending on qualifications)
To provide a wide variety of highly responsible and complex human resources, risk management, and civil service administrative duties in the coordination of a department or division; to provide professional, effective, and efficient personnel assistance; and, depending upon assignment, to participate in the work of staff by supporting various City departments with testing, and hiring of employees throughout the organization.
You can search for this position's full job description
here
SUPERVISION
General supervision provided by HR Director and HR Manager. ESSENTIAL DUTIES AND RESPONSIBILITIES
1. All behaviors comply with the Code of Conduct and Rules of Behavior outlined in chapter 8 of the General Government Policies and Procedures Manual.
2. Depending upon assignment, may plan, prioritize, assign, facilitate, and review the work of assigned administrative staff; provide training and direction as needed.
3. Depending upon assignment, may oversee and participate in clerical and secretarial support work to assist designated department staff in the completion of their duties and responsibilities. This includes, but is not limited to, drafting, and posting open meeting notices/agendas and assisting with open records requests.
4. Answer questions and provide information to civil service applicants and promotional examinees with respect to entry level hiring and career advancement.
5. Prepare and maintain a variety of files and filing systems; prepare, maintain, and update various records; research and verify information as requested; purge files as appropriate.
6. Screen and direct calls and visitors as appropriate; schedule travel arrangements, reservations, daily operations, or meetings as assigned.
7. Participate in annual department budget preparation and administration.
8. Audit and process accounts payable requests for HR, Risk Management, and Civil Service testing. Serves as proctor for civil service exams.
9. Perform post-accident, reasonable suspicion, and random drug testing as needed.
10. Order and maintain office supplies and associated materials; maintain purchase orders for office supplies and associated materials.
11. Plan and execute city-wide recognition activities with regards to annual Service Awards and Administrative Professionals Day as needed.
12. Must be able to assist and provide backup coverage for all administrative positions with the HR and Risk Department.
13. Reconcile and process all insurance billing; reconcile and coordinate with COBRA third party administrator. OTHER DUTIES AND RESPONSIBILITIES May serve as a Notary Public; notarize a variety of documents related to City business. Attend various meetings and take, transcribe, and prepare minutes as appropriate; prepare agendas and associated materials. Assist with computer troubleshooting as necessary; assist with entering data into the computer system; backup flash drives as requested; research various information as needed. Participate in the preparation of work schedules; assist in developing goals and objectives for the department's various functions. Monitor use of City equipment for HR and Risk Management staffs to include the PC replacement schedule. Perform other duties as assigned.
MINIMUM JOB REQUIREMENTS
EDUCATION Bachelor's degree from an accredited college or university with major coursework in human resources, public administration, management, or another related field.
EXPERIENCE
Four years of progressively responsible office administrator experience. (Depending upon assignment, the two-year experience requirement shall include one year of lead or supervisory experience).
LICENSES AND CERTIFICATES Possession of a valid driver's license.
WORK SCHEDULE
Monday - Friday 8AM-5PM Occasional weekends and after-hours events as needed.
PHYSICAL REQUIREMENTS / WORK ENVIRONMENT
This position does not require a physical for employment.
Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations, are encouraged to apply. Full Time Employees:
The City of Mesquite offers the Zero Premium, Employee Only Benefits under the following plans: High Deductible Medical Plan, HMO Dental Plan, Vision Plan, and Life Insurance. The City is self-insured and offers a choice of four medical plans: HSA, High Deductible, HMO, PPO, and EPO Medical Plans through Blue Cross Blue Shield of Texas. Employee medical coverage goes into effect the first day of the month following 30 days of employment. Coverage is available to all full-time employees at group rates. Employees enrolled in the City's self-insured medical plan also have access to the Mesquite Employee Health Center (MEHC) clinic and pharmacy.
The City offers three dental plan options: a managed plan (DHMO), an indemnity plan (DPPO), an enhanced indemnity plan (DPPO Enhanced). Coverage is available to all full-time employees at group rates.
The City offers free Vision Insurance to all employees. Dependents can be added for an additional fee.
Basic Group Life Insurance protection is provided to eligible full-time employees in the amount of two times the annual salary as recorded at the beginning of each year. The following voluntary benefits are available to full-time employees: Supplemental Life, AD&D Insurance, Cancer Insurance and Long-Term Disability
Texas Municipal Retirement System (TMRS): All employees appointed to positions designated to work 1,000 hours or more per year must participate in the TMRS. TMRS is a qualified tax-deferred retirement plan under Section 401 of the IRS. Seven (7) percent of gross earnings are deducted each payroll as a pre-tax deduction and deposited into the member account. When an employee becomes vested and retires, the City provides 2-to-1 matching contributions.
Other benefits include Social Security, Tax Saver Program (Section 125 Flexible Spending Account), Deferred Compensation Plans, Direct Deposit, Paid Holidays, Paid Vacation, Sick Leave and Personal Leave. For more information about the City of Mesquite's employee benefits, please visit: 01
Select the option that best represents the highest level of education you have achieved.
Less than High School completion High School or GED equivalency Technical or Community College attendance Technical School completion Associate's Degree Bachelor's Degree Master's Degree Ph.D. Juris Doctorate
02
How many years of general office experience to include public contact (clerical, secretarial, or administrative work) do you have?
No experience Less than 1 year 1 year to less than 2 years 2 years to less than 3 years 3 years to less than 4 years 4 years to less than 5 years more than 5 years
03
Do you have a valid driver's license?
Yes No
04
PLEASE READ CAREFULLY:
If you are a current City of Mesquite employee, have you been employed in your current position with the City of Mesquite for at least 3 months? Please indicate the option that best represents your current status.
No, I do NOT work for the City of Mesquite Yes, I am a current seasonal employee with the City of Mesquite Yes, I have been in my current City position as a fulltime/parttime employee for at least 3 months No, I have NOT been in my current City of Mesquite position as a fulltime/parttime employee for 3 months
Required Question
$47,957.70 - $59,947.11 Annually Location :
Mesquite, TX Job Type:
Full-time Job Number:
2600018 Department:
Human Resources Opening Date:
10/31/2025 Closing Date:
11/30/2025 4:00 PM Central
GENERAL SUMMARY Salary: $47,957.70/annual minimum - $59,947.11/annual midpoint (Depending on qualifications)
To provide a wide variety of highly responsible and complex human resources, risk management, and civil service administrative duties in the coordination of a department or division; to provide professional, effective, and efficient personnel assistance; and, depending upon assignment, to participate in the work of staff by supporting various City departments with testing, and hiring of employees throughout the organization.
You can search for this position's full job description
here
SUPERVISION
General supervision provided by HR Director and HR Manager. ESSENTIAL DUTIES AND RESPONSIBILITIES
1. All behaviors comply with the Code of Conduct and Rules of Behavior outlined in chapter 8 of the General Government Policies and Procedures Manual.
2. Depending upon assignment, may plan, prioritize, assign, facilitate, and review the work of assigned administrative staff; provide training and direction as needed.
3. Depending upon assignment, may oversee and participate in clerical and secretarial support work to assist designated department staff in the completion of their duties and responsibilities. This includes, but is not limited to, drafting, and posting open meeting notices/agendas and assisting with open records requests.
4. Answer questions and provide information to civil service applicants and promotional examinees with respect to entry level hiring and career advancement.
5. Prepare and maintain a variety of files and filing systems; prepare, maintain, and update various records; research and verify information as requested; purge files as appropriate.
6. Screen and direct calls and visitors as appropriate; schedule travel arrangements, reservations, daily operations, or meetings as assigned.
7. Participate in annual department budget preparation and administration.
8. Audit and process accounts payable requests for HR, Risk Management, and Civil Service testing. Serves as proctor for civil service exams.
9. Perform post-accident, reasonable suspicion, and random drug testing as needed.
10. Order and maintain office supplies and associated materials; maintain purchase orders for office supplies and associated materials.
11. Plan and execute city-wide recognition activities with regards to annual Service Awards and Administrative Professionals Day as needed.
12. Must be able to assist and provide backup coverage for all administrative positions with the HR and Risk Department.
13. Reconcile and process all insurance billing; reconcile and coordinate with COBRA third party administrator. OTHER DUTIES AND RESPONSIBILITIES May serve as a Notary Public; notarize a variety of documents related to City business. Attend various meetings and take, transcribe, and prepare minutes as appropriate; prepare agendas and associated materials. Assist with computer troubleshooting as necessary; assist with entering data into the computer system; backup flash drives as requested; research various information as needed. Participate in the preparation of work schedules; assist in developing goals and objectives for the department's various functions. Monitor use of City equipment for HR and Risk Management staffs to include the PC replacement schedule. Perform other duties as assigned.
MINIMUM JOB REQUIREMENTS
EDUCATION Bachelor's degree from an accredited college or university with major coursework in human resources, public administration, management, or another related field.
EXPERIENCE
Four years of progressively responsible office administrator experience. (Depending upon assignment, the two-year experience requirement shall include one year of lead or supervisory experience).
LICENSES AND CERTIFICATES Possession of a valid driver's license.
WORK SCHEDULE
Monday - Friday 8AM-5PM Occasional weekends and after-hours events as needed.
PHYSICAL REQUIREMENTS / WORK ENVIRONMENT
This position does not require a physical for employment.
Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations, are encouraged to apply. Full Time Employees:
The City of Mesquite offers the Zero Premium, Employee Only Benefits under the following plans: High Deductible Medical Plan, HMO Dental Plan, Vision Plan, and Life Insurance. The City is self-insured and offers a choice of four medical plans: HSA, High Deductible, HMO, PPO, and EPO Medical Plans through Blue Cross Blue Shield of Texas. Employee medical coverage goes into effect the first day of the month following 30 days of employment. Coverage is available to all full-time employees at group rates. Employees enrolled in the City's self-insured medical plan also have access to the Mesquite Employee Health Center (MEHC) clinic and pharmacy.
The City offers three dental plan options: a managed plan (DHMO), an indemnity plan (DPPO), an enhanced indemnity plan (DPPO Enhanced). Coverage is available to all full-time employees at group rates.
The City offers free Vision Insurance to all employees. Dependents can be added for an additional fee.
Basic Group Life Insurance protection is provided to eligible full-time employees in the amount of two times the annual salary as recorded at the beginning of each year. The following voluntary benefits are available to full-time employees: Supplemental Life, AD&D Insurance, Cancer Insurance and Long-Term Disability
Texas Municipal Retirement System (TMRS): All employees appointed to positions designated to work 1,000 hours or more per year must participate in the TMRS. TMRS is a qualified tax-deferred retirement plan under Section 401 of the IRS. Seven (7) percent of gross earnings are deducted each payroll as a pre-tax deduction and deposited into the member account. When an employee becomes vested and retires, the City provides 2-to-1 matching contributions.
Other benefits include Social Security, Tax Saver Program (Section 125 Flexible Spending Account), Deferred Compensation Plans, Direct Deposit, Paid Holidays, Paid Vacation, Sick Leave and Personal Leave. For more information about the City of Mesquite's employee benefits, please visit: 01
Select the option that best represents the highest level of education you have achieved.
Less than High School completion High School or GED equivalency Technical or Community College attendance Technical School completion Associate's Degree Bachelor's Degree Master's Degree Ph.D. Juris Doctorate
02
How many years of general office experience to include public contact (clerical, secretarial, or administrative work) do you have?
No experience Less than 1 year 1 year to less than 2 years 2 years to less than 3 years 3 years to less than 4 years 4 years to less than 5 years more than 5 years
03
Do you have a valid driver's license?
Yes No
04
PLEASE READ CAREFULLY:
If you are a current City of Mesquite employee, have you been employed in your current position with the City of Mesquite for at least 3 months? Please indicate the option that best represents your current status.
No, I do NOT work for the City of Mesquite Yes, I am a current seasonal employee with the City of Mesquite Yes, I have been in my current City position as a fulltime/parttime employee for at least 3 months No, I have NOT been in my current City of Mesquite position as a fulltime/parttime employee for 3 months
Required Question