Core States Group
Prevailing Wage & Labor Compliance Specialist
Core States Group, Ontario, California, United States, 91764
Overview:
Core States Group designs, builds, and manages programs and projects across North America and has been recognized on top lists throughout the architecture, engineering, and construction (A/E/C) industry. Established in 1999, the company offers integrated solutions with seamless continuity, and many of the world's most notable brands count on Core States Group to deliver speed to market, cost certainty, and compelling design. With 23 offices across the United States and Canada, Core States Group is an industry powerhouse that drives innovation and improves everyday life for countless people across several markets, including Convenience, Distributed Generation, Financial, Grocery, Housing, Industrial, Restaurants, Retail, Semiconductor, Tribal, Zero-Emission Vehicle (ZEV) Infrastructure, and more. Visit us at www.core-states.com.
Summary of Position:
The
Prevailing Wage & Labor Compliance Specialist
role focuses on ensuring labor compliance across multiple prevailing wage projects, with heavy subcontractor coordination and internal communication. The position calls for someone assertive enough to hold vendors accountable while maintaining clear, professional communication with internal teams. Attention to detail, persistence, and an understanding of compliance reporting are key.
Who you are:
You demonstrate strong communication and enjoy fostering strong relationships. You proactively seek opportunities to improve processes which offer better ideas, thus supporting innovation. You align with business objectives. You want to be part of a strong culture that is built upon respect and teamwork. You are professional, accountable and commit to learning. You align with our Core Values of: Integrity, Service, Excellence, Innovation, Inclusion.
Responsibilities: Self-Performing Work
Oversee all self-performing construction work for labor compliance. Coordinate with field operations to confirm staffing per project and labor mapping. Ensure correct federal or state prevailing wage rates are used. Process prevailing wage payroll accurately and on schedule. Monitor apprentice hour requirements; identify and communicate any shortfalls proactively. Submit payroll and compliance reports as required using client-approved tools and formats.
Subcontractor Management
Maintain weekly communication with subcontractors to confirm submission of required labor compliance documentation. Identify and resolve reporting deficiencies promptly. Track and ensure all subcontractor prevailing wage and apprenticeship requirements are met. Maintain strong, direct communication with subcontractors-firm but professional.
Project Compliance Oversight
Run weekly compliance reports for internal and subcontractor work. Confirm all labor reporting is current and accurate. Monitor all prevailing wage projects for correct rate usage and proper apprentice ratios. Communicate compliance updates and reporting summaries to internal teams and leadership. Develop tracking systems for executive visibility into compliance status and risk.
Internal Payroll Coordination
Partner with internal payroll staff to confirm accurate wage classifications and rates for all prevailing wage projects. Verify payroll data aligns with certified payroll requirements before submission. Communicate any discrepancies or rate adjustments promptly to avoid compliance issues. Support payroll in preparing certified reports and ensuring all documentation meets audit standards. Facilitate information flow between payroll, field operations, and project management to maintain accurate reporting. Other duties as required.
Qualifications:
Bachelor of Accounting, Business Administration, Finance or Human Resources. Also willing to accept the equivalent amount of experience. 5+ years of experience in prevailing wage, labor compliance, or payroll reporting (construction industry preferred). Working knowledge of SAM.gov and/or DIR wage determinations. Strong organizational and follow-up skills; able to manage multiple projects simultaneously. Skilled communicator who can assert expectations with vendors while maintaining positive working relationships. Team:
You will work closely with our Construction team.
Work Location:
This is a hybrid part-time (targeting 25-30hrs a week) role that can sit out of our Ontario, CA, office. The expectation is that you are in the office when working.
Benefits:
COMPENSATION
- Competitive wages and bonus programs RETIREMENT
- We offer a great 401(k) match to help you invest in your future and grow your retirement savings with confidence. HEALTHCARE
- Excellent health benefits, life insurance options, and supplemental benefit options, giving you the flexibility to choose the coverage that best fits your needs and lifestyle. VACATION
- Generous PTO time to help you recharge, relax, and maintain a healthy work-life balance. PERKS
- Team wellness challenges, Costco membership reimbursement, half-day Fridays during summer months + much more! WORK-LIFE BALANCE
- A flexible work environment that supports a healthy work-life balance, whether you're in the office, working remotely, or somewhere in between. PAID PARENTAL LEAVE -
Four weeks of fully paid parental leave to give you time to bond with your new addition and support your growing family. TUITION REIMBURSEMENT
- Advance your education with support! We offer tuition reimbursement to support your learning journey.
Note:
Please do not be concerned if you do not meet every requirement. At Core States we are dedicated to building a diverse and inclusive workplace, so if you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
This position will remain open until it is filled.
Core States Group designs, builds, and manages programs and projects across North America and has been recognized on top lists throughout the architecture, engineering, and construction (A/E/C) industry. Established in 1999, the company offers integrated solutions with seamless continuity, and many of the world's most notable brands count on Core States Group to deliver speed to market, cost certainty, and compelling design. With 23 offices across the United States and Canada, Core States Group is an industry powerhouse that drives innovation and improves everyday life for countless people across several markets, including Convenience, Distributed Generation, Financial, Grocery, Housing, Industrial, Restaurants, Retail, Semiconductor, Tribal, Zero-Emission Vehicle (ZEV) Infrastructure, and more. Visit us at www.core-states.com.
Summary of Position:
The
Prevailing Wage & Labor Compliance Specialist
role focuses on ensuring labor compliance across multiple prevailing wage projects, with heavy subcontractor coordination and internal communication. The position calls for someone assertive enough to hold vendors accountable while maintaining clear, professional communication with internal teams. Attention to detail, persistence, and an understanding of compliance reporting are key.
Who you are:
You demonstrate strong communication and enjoy fostering strong relationships. You proactively seek opportunities to improve processes which offer better ideas, thus supporting innovation. You align with business objectives. You want to be part of a strong culture that is built upon respect and teamwork. You are professional, accountable and commit to learning. You align with our Core Values of: Integrity, Service, Excellence, Innovation, Inclusion.
Responsibilities: Self-Performing Work
Oversee all self-performing construction work for labor compliance. Coordinate with field operations to confirm staffing per project and labor mapping. Ensure correct federal or state prevailing wage rates are used. Process prevailing wage payroll accurately and on schedule. Monitor apprentice hour requirements; identify and communicate any shortfalls proactively. Submit payroll and compliance reports as required using client-approved tools and formats.
Subcontractor Management
Maintain weekly communication with subcontractors to confirm submission of required labor compliance documentation. Identify and resolve reporting deficiencies promptly. Track and ensure all subcontractor prevailing wage and apprenticeship requirements are met. Maintain strong, direct communication with subcontractors-firm but professional.
Project Compliance Oversight
Run weekly compliance reports for internal and subcontractor work. Confirm all labor reporting is current and accurate. Monitor all prevailing wage projects for correct rate usage and proper apprentice ratios. Communicate compliance updates and reporting summaries to internal teams and leadership. Develop tracking systems for executive visibility into compliance status and risk.
Internal Payroll Coordination
Partner with internal payroll staff to confirm accurate wage classifications and rates for all prevailing wage projects. Verify payroll data aligns with certified payroll requirements before submission. Communicate any discrepancies or rate adjustments promptly to avoid compliance issues. Support payroll in preparing certified reports and ensuring all documentation meets audit standards. Facilitate information flow between payroll, field operations, and project management to maintain accurate reporting. Other duties as required.
Qualifications:
Bachelor of Accounting, Business Administration, Finance or Human Resources. Also willing to accept the equivalent amount of experience. 5+ years of experience in prevailing wage, labor compliance, or payroll reporting (construction industry preferred). Working knowledge of SAM.gov and/or DIR wage determinations. Strong organizational and follow-up skills; able to manage multiple projects simultaneously. Skilled communicator who can assert expectations with vendors while maintaining positive working relationships. Team:
You will work closely with our Construction team.
Work Location:
This is a hybrid part-time (targeting 25-30hrs a week) role that can sit out of our Ontario, CA, office. The expectation is that you are in the office when working.
Benefits:
COMPENSATION
- Competitive wages and bonus programs RETIREMENT
- We offer a great 401(k) match to help you invest in your future and grow your retirement savings with confidence. HEALTHCARE
- Excellent health benefits, life insurance options, and supplemental benefit options, giving you the flexibility to choose the coverage that best fits your needs and lifestyle. VACATION
- Generous PTO time to help you recharge, relax, and maintain a healthy work-life balance. PERKS
- Team wellness challenges, Costco membership reimbursement, half-day Fridays during summer months + much more! WORK-LIFE BALANCE
- A flexible work environment that supports a healthy work-life balance, whether you're in the office, working remotely, or somewhere in between. PAID PARENTAL LEAVE -
Four weeks of fully paid parental leave to give you time to bond with your new addition and support your growing family. TUITION REIMBURSEMENT
- Advance your education with support! We offer tuition reimbursement to support your learning journey.
Note:
Please do not be concerned if you do not meet every requirement. At Core States we are dedicated to building a diverse and inclusive workplace, so if you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
This position will remain open until it is filled.