Legal Administrative Assistant Job at Adams & Martin Group in San Francisco

Position Overview

You will provide high-level administrative and legal support to attorneys and staff at the firm, assisting with case management, document preparation, scheduling, client communications, and general office operations.

Key Responsibilities

• Support attorneys by drafting, formatting, proofreading and managing legal documents (pleadings, motions, discovery responses, correspondence)
• Manage attorney calendars, schedule hearings, depositions, meetings (in-person and virtual), court appearances and conferences
• Handle court filings (state/federal), e-filing, document service and tracking deadlines & appearances
• Maintain and organize physical and electronic case files, evidence, exhibits, and discovery materials
• Serve as a point of contact for clients, opposing counsel, court staff and vendors; prepare client correspondence, intake and communication
• Assist with billing/time-entry support, vendor invoices, expense reports, travel arrangements, and other administrative tasks
• Operate office systems: Microsoft Office suite, document management software, calendaring systems, scanning, PDF preparation
• Uphold confidentiality, professionalism and align with the firm's standards for client service and legal ethics

Qualifications

• Prior administrative or legal assistant experience in a law‑firm or litigation environment (ideally 2‑5+ years or more for more senior level)
• Familiarity with civil litigation procedure, court rules, deadlines and e‑filing practice
• Strong organizational skills, detail‑oriented, ability to manage multiple priorities and deadlines
• Excellent written and verbal communication; professional client‑facing interaction
• Proficiency with Microsoft Word/Outlook/Excel, PDF software; experience with legal case management or docketing systems is a plus
• Ability to work collaboratively within a team, handle confidential materials, and adapt to fast‑paced legal workflow

Additional Desirable Skills

• Experience with high‑volume case work and litigation support
• Comfort with technological tools (e‑filing systems, document management)
• Prior experience in the firm's practice area (e.g., family law, commercial litigation) may be beneficial
• Ability to take initiative, anticipate attorney needs, and contribute to a smoothly‑running office

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.