School Secretary Job at Hoover-Schrum School District 157 in Calumet City

Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
5/2/2025

Location:
Hoover-Schrum School District 157 JOB TITTLE
School Secretary

POSITION TYPE
Full Time, 12-month

SUMMARY
To ensure the smooth and efficient operation of the school office so that the maximum positive impact of children's education is met.

ESSENTIAL FUNCTIONS

• Performs the usual office routines and practices associated with a busy school office.
• Maintains student records as required.
• Receives and routes all incoming calls.
• Maintains an employee absence folder and the necessary records for substitute teachers.
• Types and maintains all correspondence as requested (Phone tree, all programs, monthly calendars, diplomas, etc.).
• Assists teachers in preparing instructional materials as appropriate.
• Maintains a log of visitors to the school.
• Orders buses for field trips and extracurricular activities.
• Obtains, gathers, and organizes pertinent data as needed and puts it into usable form.
• Maintains a regular file system, as well as confidential files, and processes incoming correspondence as instructed.
• Inventories, types purchase orders, and distributes supplies in a timely manner.
• Performs any bookkeeping tasks associated with the position.
• Collects, counts, and works with District Office to make deposits for money collected on a daily basis.
• Maintains records and prepares such reports as necessary for student attendance, bus transportation, special education classes, enrollment, etc.
• Registers new students and sends out records of students transferred to another school.
• Performs minor first aid in the absence of the school nurse.
• Performs other duties assigned by an Administrative member.

QUALIFICATIONS

1. High School diploma.
2. Familiar with Microsoft Office computer applications (Word, Excel, Outlook) preferred.
3. Competency in secretarial skills required in a school office.
4. Prior experience in a school setting preferred.
5. Bi-lingual English/Spanish preferred.