Overflow Legal Secretary Job at Burnett Specialists in Houston

Overflow Legal Secretary

Regional law firm with offices in downtown Houston is seeking an Overflow Legal Secretary. The ideal candidate will have:

• Strong knowledge of state and federal court rules and filing procedures
• Excellent communication and interpersonal skills, respond promptly to emails, ask questions, solve problems, take initiative
• Experience drafting and finalizing pleadings, briefs and discovery
• Ability to prioritize tasks and have excellent time management ability

Below are several duties to help guide efforts in identifying qualified candidate:

• Prepare and proofread legal documents including pleadings, motions, contracts, and trial materials with high accuracy.
• E-file documents in both state and federal courts, ensuring compliance with court rules and procedures
• Manage attorney calendars and schedule depositions, hearings, meetings, and travel arrangements.
• Coordinate communications with clients, courts, and opposing counsel professionally and discreetly.
• Handle administrative tasks such as transcription, copying, filing, and receptionist overflow support.
• Maintain confidentiality of all clients, case, and firm-related information.
• Open new matters, run conflict checks, and prepare engagement letters for partner review.
• Organize and manage documents using a document management system; save emails and files appropriately.
• Process billing and expenses, including attorney time entry, cover letters, vendor invoices, and check requests.
• Demonstrate strong skills in MS Office, multitasking, attention to detail, and managing competing priorities.