Montebello Unified School District
School Support Secretary Job at Montebello Unified School District in Montebello
Montebello Unified School District, Montebello, CA, US, 90640
Salary : $47,144.16 - $61,972.92 Annually
Location : Montebello, CA
Job Type: Full-Time Permanent
Job Number: 2025-10-SSS-RS
Department: School Site
Opening Date: 10/22/2025
Closing Date: 11/6/2025 4:00 PM Pacific
Description
Position Information:
This is a Promotional/Open Competitive recruitment to create an eligibility list for current and future vacancies. Successful candidates are expected to work eight (8) hours per day, five (5) days a week, and twelve (12) months per school year. Candidates must submit proof of all required documents to be considered for the recruitment process.
GENERAL PURPOSE
Under general supervision, performs a variety of moderately complex clerical support and records management duties; performs routine word processing; and performs related duties, as assigned.
DISTINGUISHING CHARACTERISTICS
Incumbents in this classification are responsible for performing a variety of routine word processing duties and carrying out responsible office clerical and records management functions requiring general knowledge of District policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
MINIMUM QUALIFICATIONS
Knowledge of:
PHYSICAL AND MENTAL DEMANDS
The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions.
Examination Information
Examination Information:
After the evaluation of minimum qualifications, examination parts for this recruitment may include but are not limited to the following: scored supplemental questionnaire, written exam, performance exam, oral appraisal interview, physical ability test, oral presentation, project assignment, etc.
Applicants must submit a full application. Failure to submit a complete application will result in disqualification from this recruitment.
The Personnel Commission reserves the right to change, alter, cancel, add or modify examination parts, as well as weights and dates.
The District offers eligible employees and their dependents medical insurance coverage with benefits as determined by the MUSD Health and Welfare Benefit Committee.
Vision care, Life insurance and EASE (Employee Assistance Services for Education) benefits are provided at no cost to all bargaining unit employees whose regular assignment is less than 4 hours.
Employees eligible for health and welfare benefits shall be allowed to supplement the District's health and welfare contribution to provide full coverage for all health and welfare benefits.
Questions regarding the definition of "eligible employee" should be directed to the Payroll & Benefits Department who can review your particular employment status and advise accordingly of your eligibility for benefits.
Please click for more information or visit the MUSD Benefits website:
01
INSTRUCTIONS:Your responses to the questions below will be reviewed as part of the recruitment process. Applicants are responsible for providing specific examples of relevant experience. You will not be allowed to clarify your experience once the application is submitted and all information will be reviewed as-is. Make sure to attach all the required documents. Only documents attached to your application will be used to evaluate your eligibility for this recruitment.Answer the questions truthfully and accurately. Your responses to these questions will be further evaluated in upcoming test parts, and any sign of intentional misinformation or exaggeration will result in disqualification from the recruitment process and possible bar from future employment opportunities with Montebello Unified School District.The job-related questions are intended to identify the candidates who meet and exceed the minimum qualifications. Candidates deemed MOST qualified will be invited to continue in the recruitment process.Type your name below to indicate that you have read and understood the above statement.
02
This classification requires a high school diploma, G.E.D., or higher graduation? Do you meet this education requirement?Disclaimer:-Applicants MUST attach proof of the required education to their application. Failure to do so will result in disqualification from the recruitment process. -If transcripts are being attached as proof of education, they MUST list a graduation date or a confer date. -Foreign degrees / transcripts must be evaluated for US equivalency in order to be considered valid.Failure to attach proof of education following these guidelines will result in disqualification from the recruitment process.
03
This classification requires two (2) years of increasingly responsible office administrative or secretarial experience.Do you meet this work experience requirement?
04
This classification may require bilingual abilities in English / Spanish. Are you bilingual in English / Spanish?
05
Which of the following statements best describes your work experience typing, formatting, revising, printing, and distributing correspondence, memoranda, calendars, and other documentation?
06
Which one of the following statements best describes your work experience entering and revising data in databases and generating reports?
07
Which one of the following statements best describes your work experience answering, screening, and routing telephone calls?
08
Which one of the following statements best describes your work experience taking and distributing messages?
09
Which one of the following statements best describes your work experience maintaining office files and records?
10
Which one of the following statements best describes your work experience creating new files and folders?
11
Which one of the following statement best describes your work experience retrieving, duplicating, and distributing copies of reports, forms, records, and documents?
12
Which of the following statements best describes your work experience requesting and providing reports from Information systems?
13
Which of the following statements best describes your work experience scheduling meetings, arranging appointments, and maintaining master calendars?
14
Which of the following statements best describes your proficiency and experience using Microsoft Word?
15
Which of the following statements best describes your proficiency and experience using Microsoft Excel?
16
Please describe your two (2) years of increasingly responsible office administrative or secretarial experience. Make sure to include the name and contact information of your supervisor(s) at the time. Type "N/A" if you lack such experience.
17
Did you attach all the required documents with your application? This includes proof of education. Failure to attach the required documents will result in disqualification from the recruitment process.
Required Question
Location : Montebello, CA
Job Type: Full-Time Permanent
Job Number: 2025-10-SSS-RS
Department: School Site
Opening Date: 10/22/2025
Closing Date: 11/6/2025 4:00 PM Pacific
Description
Position Information:
This is a Promotional/Open Competitive recruitment to create an eligibility list for current and future vacancies. Successful candidates are expected to work eight (8) hours per day, five (5) days a week, and twelve (12) months per school year. Candidates must submit proof of all required documents to be considered for the recruitment process.
GENERAL PURPOSE
Under general supervision, performs a variety of moderately complex clerical support and records management duties; performs routine word processing; and performs related duties, as assigned.
DISTINGUISHING CHARACTERISTICS
Incumbents in this classification are responsible for performing a variety of routine word processing duties and carrying out responsible office clerical and records management functions requiring general knowledge of District policies and procedures.
- This classification is distinguished from other clerical staff in that incumbents provide difficult and specialized clerical and office support functions for the Principal, Assistant Principal, and/or Counselor at the high school level. Assigned work requires the use of judgment in selecting appropriate procedures and solving routine to non-routine problems based on knowledge gained through experience.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
- Serves as clerical support for the Principal, Assistant Principal and/or Counselor; types, formats, revises, prints, and distributes correspondence, memoranda, calendars, requests, forms, lists, reports, and other documents; types from rough notes, drafts, and oral instructions; composes routine correspondence; enters and revises data in databases and generates reports, suspension letters, grading packets, and enrollment records; prepares and compiles packets; sends and receives faxes.
- Answers, screens, and routes telephone calls; takes and distributes student messages; receives parent/guardian visitors; receives calls from parents/guardians; contacts parents/guardians to pick up students; answers written inquiries for standard information.
- Types suspension, referral, and removal letters for signature; prepares class lists and addendums; prepares and processes grading packets; organizes and verifies student enrollment packets.
- Maintains office files and records; creates new files and folders; retrieves, duplicates, and distributes copies of reports, forms, records, and documents; requests and provides reports for Information Systems.
- Schedules meetings, arranges appointments with parents/guardians and students; maintains master calendar; provides information to parents, teachers, students, and staff regarding school policies and procedures.
- Sends out and signs in student call slips; assists teachers with students schedules, phone numbers, and addresses; removes students from classes as directed.
- Assists with registration; updates counseling cards; maintains student rosters, class lists, and progress reports.
- Maintains graduation records; orders diplomas; prepares printing requisitions; assists in the preparations of graduation seating chart.
- Trains lower level clerical staff, as assigned.
- Provides transcript and records information.
- Provides research and performs special projects, as requested.
- Performs other related duties, as assigned.
MINIMUM QUALIFICATIONS
Knowledge of:
- Office administration practices and procedures.
- Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
- District organization, functions, rules, policies, and procedures applicable to office operations.
- Computer hardware and standard business software including word processing and spreadsheets.
- Basic research techniques, methods, and procedures.
- Operate a computer terminal and computer using word processing, spreadsheet, and other business software.
- Operate other standard office equipment.
- Organize, set priorities, and exercise sound judgment within areas of responsibility.
- Interpret, apply, and reach sound decisions in accordance with District and department policies and procedures.
- Organize and maintain office and specialized files.
- Compose routine correspondence from brief instructions.
- Communicate clearly and effectively, orally, and in writing.
- Maintain sensitive and confidential information.
- Understand and follow written and oral instructions.
- Prepare clear, accurate, and concise records and standard correspondence.
- Use tact, discretion, and courtesy in dealing with sensitive situations and individuals.
- Establish and maintain effective working relationships with District administrators, staff, students, parents, the public, and others encountered in the course of work.
- Graduation from high school, G.E.D equivalent, or higher education, and;
- Two (2) years of increasingly responsible office administrative or secretarial experience.
PHYSICAL AND MENTAL DEMANDS
The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions.
- Lift, carry, push, pull, bend, twist, stoop, kneel, walk, run, and crawl.
- Perform light physical exertion.
- Lift 25 pounds.
- Reach in all directions.
- Stand, sit, and walk for extended periods of time.
- Work at a desk, conference table or in meetings of various configurations.
- Read, interpret, and apply rules, regulations, policies and procedures.
Examination Information
Examination Information:
After the evaluation of minimum qualifications, examination parts for this recruitment may include but are not limited to the following: scored supplemental questionnaire, written exam, performance exam, oral appraisal interview, physical ability test, oral presentation, project assignment, etc.
Applicants must submit a full application. Failure to submit a complete application will result in disqualification from this recruitment.
The Personnel Commission reserves the right to change, alter, cancel, add or modify examination parts, as well as weights and dates.
The District offers eligible employees and their dependents medical insurance coverage with benefits as determined by the MUSD Health and Welfare Benefit Committee.
Vision care, Life insurance and EASE (Employee Assistance Services for Education) benefits are provided at no cost to all bargaining unit employees whose regular assignment is less than 4 hours.
Employees eligible for health and welfare benefits shall be allowed to supplement the District's health and welfare contribution to provide full coverage for all health and welfare benefits.
Questions regarding the definition of "eligible employee" should be directed to the Payroll & Benefits Department who can review your particular employment status and advise accordingly of your eligibility for benefits.
Please click for more information or visit the MUSD Benefits website:
01
INSTRUCTIONS:Your responses to the questions below will be reviewed as part of the recruitment process. Applicants are responsible for providing specific examples of relevant experience. You will not be allowed to clarify your experience once the application is submitted and all information will be reviewed as-is. Make sure to attach all the required documents. Only documents attached to your application will be used to evaluate your eligibility for this recruitment.Answer the questions truthfully and accurately. Your responses to these questions will be further evaluated in upcoming test parts, and any sign of intentional misinformation or exaggeration will result in disqualification from the recruitment process and possible bar from future employment opportunities with Montebello Unified School District.The job-related questions are intended to identify the candidates who meet and exceed the minimum qualifications. Candidates deemed MOST qualified will be invited to continue in the recruitment process.Type your name below to indicate that you have read and understood the above statement.
02
This classification requires a high school diploma, G.E.D., or higher graduation? Do you meet this education requirement?Disclaimer:-Applicants MUST attach proof of the required education to their application. Failure to do so will result in disqualification from the recruitment process. -If transcripts are being attached as proof of education, they MUST list a graduation date or a confer date. -Foreign degrees / transcripts must be evaluated for US equivalency in order to be considered valid.Failure to attach proof of education following these guidelines will result in disqualification from the recruitment process.
- Yes
- No
03
This classification requires two (2) years of increasingly responsible office administrative or secretarial experience.Do you meet this work experience requirement?
- Yes
- No
04
This classification may require bilingual abilities in English / Spanish. Are you bilingual in English / Spanish?
- Yes
- No
05
Which of the following statements best describes your work experience typing, formatting, revising, printing, and distributing correspondence, memoranda, calendars, and other documentation?
- I have limited or no background in this activity.
- I have done parts of this under others direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
06
Which one of the following statements best describes your work experience entering and revising data in databases and generating reports?
- I have limited or no background in this activity.
- I have done parts of this under others direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
07
Which one of the following statements best describes your work experience answering, screening, and routing telephone calls?
- I have limited or no background in this activity.
- I have done parts of this under others direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
08
Which one of the following statements best describes your work experience taking and distributing messages?
- I have limited or no background in this activity.
- I have done parts of this under others direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
09
Which one of the following statements best describes your work experience maintaining office files and records?
- I have limited or no background in this activity.
- I have done parts of this under others direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
10
Which one of the following statements best describes your work experience creating new files and folders?
- I have limited or no background in this activity.
- I have done parts of this under others' direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
11
Which one of the following statement best describes your work experience retrieving, duplicating, and distributing copies of reports, forms, records, and documents?
- I have limited or no background in this activity.
- I have done parts of this under others' direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
12
Which of the following statements best describes your work experience requesting and providing reports from Information systems?
- I have limited or no background in this activity.
- I have done parts of this under others' direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
13
Which of the following statements best describes your work experience scheduling meetings, arranging appointments, and maintaining master calendars?
- I have limited or no background in this activity.
- I have done parts of this under others' direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
14
Which of the following statements best describes your proficiency and experience using Microsoft Word?
- I have limited or no background in this activity.
- I have done parts of this under others' direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
15
Which of the following statements best describes your proficiency and experience using Microsoft Excel?
- I have limited or no background in this activity.
- I have done parts of this under others' direction.
- I have done this independently, but only occasionally.
- I have done this as a regular part of my job duties.
- I have done this extensively and at a high level of complexity.
16
Please describe your two (2) years of increasingly responsible office administrative or secretarial experience. Make sure to include the name and contact information of your supervisor(s) at the time. Type "N/A" if you lack such experience.
17
Did you attach all the required documents with your application? This includes proof of education. Failure to attach the required documents will result in disqualification from the recruitment process.
- Yes
- No
Required Question