M.C. Molds Inc. is hiring: Administrative Assistant in Williamston

Administrative Assistant at M.C. Molds Inc.

Position Summary

The Administrative Assistant plays a key role in supporting all departments by performing a wide range of administrative, clerical, and office coordination tasks. This position is vital to maintaining efficient operations, ensuring accurate documentation, and supporting internal communications and processes across the organization.

Key Responsibilities

• Greet and direct visitors, answer inquiries, and maintain a welcoming environment.
• Answer, screen, and redirect phone calls; take messages as needed.
• Receive deliveries; sort and distribute incoming mail.
• Maintain and order office supplies.
• Run company errands as needed.
• Maintain electronic and hard copy filing systems in a confidential manner.
• Perform data entry, scanning, mailing, copying, and faxing.
• Schedule appointments, meetings, and travel arrangements.
• Maintain contact lists and update office policies and procedures.
• Assist with document preparation including letters, memos, reports, quotes, proposals, and emails.
• Open and date‑stamp incoming invoices; route to appropriate departments for approval.
• Verify receipt of goods and enter invoices into the accounting system (Accounts Payable).
• Support Accounts Receivable tasks and perform check deposits.
• Lead recruitment and onboarding activities including job postings and new hire orientations.
• Coordinate employee evaluations and performance tracking.
• Maintain vacation calendar and assist with compensation and incentive plan administration.
• Track employee training and development activities.
• Stay current on employment laws and HR regulations; advise management as needed.
• Enter and update employee records.
• Write purchase orders and update stock lists when needed.
• Assist with job entry and tracking using DST Trimmer log (jobs, parts, etc.).
• Retrieve images from inspection cameras as needed.

Qualifications

• Proven experience in administrative support roles.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Word, Excel, and ERP systems.
• Working knowledge of accounting functions (AP/AR) is required.
• Experience with Sage/Peachtree is a plus.
• Strong communication and interpersonal skills.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Long Term Disability
• Optional Supplemental Insurance

Contact

Phone: (517) 655-5481
Email: hr@mcmolds.com