Administrative Assistant Job at Exponent in Phoenix

Our Opportunity

We are seeking a proactive and detail-oriented Administrative Assistant to provide support to consultants and corporate staff. This role is ideal for a highly organized professional who thrives in a dynamic environment and enjoys a support role.

You will be responsible for

• Prepare and process expense reports
• Conduct project conflict checks and assist with new project setup in electronic systems
• Draft retention letters, statements of work, and finalize project documentation
• Format and edit documents, including large technical reports (250+ pages)
• Run ad-hoc project reports and assist with accounts receivable, invoicing, and purchasing
• Provide basic graphic support (., inserting visuals into presentations)
• Print and collate project binders. Download materials and maintain organized filing systems
• Manage office supply inventory and place orders
• Oversee the upkeep of supply rooms, common areas, and conference rooms
• Handle incoming / outgoing mail
• Coordinate onsite meetings, including scheduling, web conferencing setup, catering, and room preparation
• Provide backup front desk coverage, including phone support and visitor reception
• Support the Corporate team with running reports and ad-hoc requests
• Assist HR with interview scheduling and candidate coordination
• Assist with frequent lunch ordering, setup, and cleanup
• Organize office events such as employee celebrations and holiday gatherings

You will have the following skills and qualifications

• Minimum 3 years of administrative experience in a professional office setting
• Strong written and verbal communication skills
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Exceptional attention to detail and ability to manage multiple priorities
• Professional demeanor and customer service orientation
• Ability to lift 20 lbs. and manage light physical tasks
• Experience supporting professional staff
• Familiarity with project management systems and reporting tools
• Bachelor’s degree or higher preferred