ELSEWEDY ELECTRIC is hiring: Administrative Assistant in Houston

Global Talent Acquisition Senior Specialist

Purpose of the Role

To ensure the smooth daily operations of Elsewedy Electric’s Houston office through professional front‑desk service, administrative coordination, and office facility management. This role will act as the face of the company for visitors and a support system for internal employees, while also coordinating payroll processing with the HR and finance teams.

Reception & Guest Services

• Welcome visitors, clients, and partners in a professional and friendly manner.
• Maintain a tidy and organized front‑desk and waiting area.
• Handle incoming calls and mail distribution.

Office & Facility Management

• Oversee the cleanliness and upkeep of office spaces (approx. 200–300 sqm).
• Coordinate with external vendors for security, cleaning, pantry supplies, waste management, and other facility services.
• Manage meeting room bookings and ensure readiness (IT, seating, refreshments, etc.).
• Monitor office supplies and pantry stock; place orders when needed.
• Ensure safety and cleanliness of restrooms, pantry, and cafeteria areas.

Administrative Support

• Draft and circulate internal memos, announcements, and basic correspondences.
• Support arranging team gatherings, internal events, and visitor hospitality.
• Maintain basic records related to utilities, access cards, vendor contracts, and facility checklists.

Payroll Coordination

• Track and report daily employee attendance and absence records to HR and management, ensuring accuracy and timely updates.
• Act as the Single Point of Contact (SPOC) between the office and relevant Sector HRBPs.
• Collect monthly earnings and any variable pay components for all employees.
• Coordinate the monthly payroll cycle with the assigned external payroll service provider.
• Ensure timely and accurate disbursement of salaries and compliance with US payroll and tax requirements.

Profile Requirements

• 2+ years of experience in office administration or facility coordination.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Excellent communication and organizational skills.
• Discreet, trustworthy, and service‑oriented.

Seniority Level

• Associate

Employment Type

• Full‑time

Job Function

• Administrative

Industries

• Appliances, Electrical, and Electronics Manufacturing