Executive Assistant Job at Universal Community Health Center in Lincoln

Job Description

The Executive Assistant will provide quality administrative support to Executive Leadership to ensure the smooth functioning of the organization. This role manages schedules, coordinates meetings and travel, prepares correspondence, and handles other administrative tasks as needed. The Executive Assistant will have excellent organizational and communication skills, as well as a strong understanding of the FQHC environment.

Key Responsibilities

• Manage C‑Suite calendars, including scheduling appointments, meetings, and conference calls.
• Work closely with Executive Leadership to keep them well informed of upcoming commitments and responsibilities.
• Assist Executive Leadership with projects and initiatives by conducting research, gathering data, and other support as needed.
• Support Board Committees including scheduling meetings, assembling board packets, recording minutes, handling material of a confidential nature, and sending follow-up items in a professional manner.
• Keep organized records of all Board activities including an electronic folder.
• Prepare and distribute correspondence, reports, and presentations on behalf of the organization and leadership team, ensuring accuracy and professionalism.
• Efficiently coordinate in-person meetings, including catering when necessary.
• Serve as the primary point of contact for internal and external stakeholders, screening phone calls and emails, and handling inquiries or directing them to the appropriate person.
• Email / inbox management and tracking responses, deadlines, and other necessary correspondence.
• Serve as a backup for purchasing, i.e. order office supplies, copy machine toner, and submit facility tickets for any office repairs.
• Arrange travel, prepare itineraries and associated materials for the leadership team.
• Continuously seek opportunities to streamline administrative processes and improve efficiency within the executive office.
• Commute between clinics, as necessary.
• Other duties as assigned by Executive leadership.

Requirements

• Bachelor's degree in Business Administration, Healthcare Management, or a related field.
• Proven experience as an Executive Assistant or similar role, preferably in a healthcare or nonprofit setting.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast‑paced environment.
• Excellent written and verbal communication skills, with a high level of professionalism and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion and integrity.
• Flexibility and adaptability to changing priorities with a positive attitude and willingness to take on new challenges.
• Commitment to the mission and values of Universal Community Health Center (UCHC) and a passion for serving underserved communities.