SECRETARY, LEVEL 3 (219) PRINCIPAL SECRETARY/BOOKKEEPER Job at Albuquerque Publi

SECRETARY, LEVEL 3 (219) PRINCIPAL SECRETARY/BOOKKEEPER

Job Posting Number: 00067004

Location: 048:JUVENILE DETENT CNTR

Posting Date: 2 days ago

Closing Date: 11/02/2025 04:00 PM

Start Date: 11/17/2025

Salary: $15.30 - $15.55

Job Description

Support office operations through a diverse range of administrative and financial tasks such as tracking financial transactions, monitoring payroll, and preparing detailed documents. This position also involves serving as a key point of contact for information dissemination, coordinating travel arrangements and meetings, providing coverage and training for other clerical positions, and preparing and distributing reports and correspondence.

This position must uphold professional standards and confidentiality, adhere to regulations and district policies, and actively participate in the implementation of Albuquerque Public Schools' mission and values.

Essential Functions

• Updates computer database
• Maintains accounting on APS Purchase Cards
• Works with a high volume of accounts (both activity and operational)
• Accounts for actual money at work sites
• Places orders and tracks them on the financial system
• Monitors payroll
• Composes and creates intricate documents as needed
• Serves as a point of contact for information dissemination
• Completes/prepares for special projects/detailed work in a timely manner
• Participates in development, implementation and maintenance of databases
• Analyzes information
• Makes travel arrangements
• Prepares and distributes reports, correspondence and other documents
• Provides substitute coverage for any secretarial/clerical position within the "B" Salary Schedule
• Provides training for other secretarial/clerical positions within the "B" Salary Schedule
• Maintains and updates files and records
• Schedules and arranges for meetings
• Maintains a complex filing system
• Schedules and maintains calendars
• Works with diverse populations
• Monitors supplies/materials and equipment for office and receives and orders materials
• Monitors annual equipment inventory

Preferred Knowledge, Skills, Abilities and Experience

• Three to four years of secretarial/clerical experience
• Business school training
• Excellent interpersonal skills
• Word processing skills
• Knowledge of PC operations and associated software (Excel, PowerPoint, Word, etc.)
• Exercises initiative and judgment in making decisions affecting work procedures
• Excellent telecommunication skills
• Excellent problem solving skills
• Works independently with little or no supervision
• Self-motivated – ability to effectively and independently handle multiple tasks/projects at one time
• Working knowledge of Lawson Financial System and Student Information System preferred
• Skill in responding to special requests
• Extensive knowledge of modern office practices and procedures
• Effective communication skills, verbal and written
• Flexibility, organization, decision-making and problem solving skills
• Interpersonal skills with diverse populations in person and on the telephone
• Proficiency with word processing, database, spreadsheet and/or other software as required by supervisor
• Ability to meet deadlines and work on multiple projects
• Computer, business English and basic mathematics skills
• Ability to accurately type 50 WPM minimum

Requirements

Requires a High School Diploma or GED.

Contact Information

Contact: Rodney Suazo – suazo_r@aps.edu

Additional Info

Grade/Level: B3

Days: 219

Hours: 8