EMCOR Group
About Us
We are a full-service mechanical contractor specializing in CAD and BIM services, commercial and industrial plumbing, process piping, and commercial HVAC systems. We build, renovate, and upgrade, as well as service, maintain, and operate facilities for a full spectrum of clients.
Job Summary
Tucker Mechanical, Inc. is looking for a qualified candidate to join our company as a Contract Coordinator.The Contract Coordinator will be an integral part of the Service Department. This position will support several divisions within the Service Department, performing a variety of activities through the means of clerical and administrative support of incoming and outgoing contract correspondence. This role will perform and oversee the implementation of all Planned Maintenance Agreements and assist in the processing of contracts during and following the bid process. This position requires someonewho is self-directed, the ability to multitask, and detail oriented.
Essential Duties & Responsibilities
Review and process contract turnover documentation for Planned Maintenance Agreements provided by Account Executives and Department Leaders
Create Planned Maintenance Agreements and billing schedules within the COINS software database
Set-up and manage Planned Maintenance contract job files.
Maintain and update asset data for Planned Maintenance Agreements
Review Maintenance Agreements Quarterly / Annually to confirm performance, budget constraints and ensure compliance with contractual obligations
Generate and distribute Planned Maintenance renewal letters
Work with the Warehouse Manager to organize and procure monthly filter orders
Work closely with Service Coordinators and Field Supervisors to ensure the Field Team has been provided with all required documentation
Manage Planned Maintenance contracts in customer portals
Weekly Market Recovery tracking
Assist Account Executives, Dept Managers and Project Managers with bid preparation, submittal activity, project file organization, pre-qualification requirements, etc
Initiate and coordinate Prevailing Wage/Certified Payroll requirements for projects, as needed
Secure bid bonds, letter of surety, and insurance requirements during the bidding process.
Assist, as needed with PO entry / reconciliation / coordination within the department
Other related duties as assigned or needed.
Qualifications
Candidates must have excellent interpersonal and communication skills, and the ability to manage multiple tasks and deadlines. Previous construction industry experience is preferred. Key competencies are initiative, communication, teamwork, and time management.
PREFERRED EDUCATION and/or EXPERIENCE
5+ years related experience
High School diploma required
College degree preferred
Knowledge of the HVAC Service/Construction industry and contract documentation.
COMPUTER SKILLS
Must demonstrate proficiency in Microsoft Office applications, (i.e., Outlook, Word, and Excel).
Proficiency with Adobe or Bluebeam PDF software suite.
COINS software experience is preferred but not required
REQUIRED ATTRIBUTES
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
Must demonstrate integrity, honesty, professionalism, and commitment to company values
Must be self-motivated and able to work efficiently in a fast-paced environment
Must have excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills
Must have high standards of quality with attention to detail
Must build positive working relationships with multiple levels of employees, management, suppliers, and customers
LANGUAGE SKILLS
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions. The noise level in the work environment is usually moderate to loud.
#tucker
#LI-KB2
#LI-onsite
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here (https://careers-emcorgroup.icims.com/) . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
Email a Friend Email a Friend
Job Locations
US-CT-Rocky Hill
ID
2025-5119
Company
Tucker Mechanical
Category
Administrative Services
Position Type
Full-Time
Location Type
Onsite
Posted Date
6 days ago
(10/27/2025 10:57 AM)
We are a full-service mechanical contractor specializing in CAD and BIM services, commercial and industrial plumbing, process piping, and commercial HVAC systems. We build, renovate, and upgrade, as well as service, maintain, and operate facilities for a full spectrum of clients.
Job Summary
Tucker Mechanical, Inc. is looking for a qualified candidate to join our company as a Contract Coordinator.The Contract Coordinator will be an integral part of the Service Department. This position will support several divisions within the Service Department, performing a variety of activities through the means of clerical and administrative support of incoming and outgoing contract correspondence. This role will perform and oversee the implementation of all Planned Maintenance Agreements and assist in the processing of contracts during and following the bid process. This position requires someonewho is self-directed, the ability to multitask, and detail oriented.
Essential Duties & Responsibilities
Review and process contract turnover documentation for Planned Maintenance Agreements provided by Account Executives and Department Leaders
Create Planned Maintenance Agreements and billing schedules within the COINS software database
Set-up and manage Planned Maintenance contract job files.
Maintain and update asset data for Planned Maintenance Agreements
Review Maintenance Agreements Quarterly / Annually to confirm performance, budget constraints and ensure compliance with contractual obligations
Generate and distribute Planned Maintenance renewal letters
Work with the Warehouse Manager to organize and procure monthly filter orders
Work closely with Service Coordinators and Field Supervisors to ensure the Field Team has been provided with all required documentation
Manage Planned Maintenance contracts in customer portals
Weekly Market Recovery tracking
Assist Account Executives, Dept Managers and Project Managers with bid preparation, submittal activity, project file organization, pre-qualification requirements, etc
Initiate and coordinate Prevailing Wage/Certified Payroll requirements for projects, as needed
Secure bid bonds, letter of surety, and insurance requirements during the bidding process.
Assist, as needed with PO entry / reconciliation / coordination within the department
Other related duties as assigned or needed.
Qualifications
Candidates must have excellent interpersonal and communication skills, and the ability to manage multiple tasks and deadlines. Previous construction industry experience is preferred. Key competencies are initiative, communication, teamwork, and time management.
PREFERRED EDUCATION and/or EXPERIENCE
5+ years related experience
High School diploma required
College degree preferred
Knowledge of the HVAC Service/Construction industry and contract documentation.
COMPUTER SKILLS
Must demonstrate proficiency in Microsoft Office applications, (i.e., Outlook, Word, and Excel).
Proficiency with Adobe or Bluebeam PDF software suite.
COINS software experience is preferred but not required
REQUIRED ATTRIBUTES
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
Must demonstrate integrity, honesty, professionalism, and commitment to company values
Must be self-motivated and able to work efficiently in a fast-paced environment
Must have excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills
Must have high standards of quality with attention to detail
Must build positive working relationships with multiple levels of employees, management, suppliers, and customers
LANGUAGE SKILLS
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions. The noise level in the work environment is usually moderate to loud.
#tucker
#LI-KB2
#LI-onsite
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here (https://careers-emcorgroup.icims.com/) . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
Email a Friend Email a Friend
Job Locations
US-CT-Rocky Hill
ID
2025-5119
Company
Tucker Mechanical
Category
Administrative Services
Position Type
Full-Time
Location Type
Onsite
Posted Date
6 days ago
(10/27/2025 10:57 AM)