Redwood Living Inc
Executive Assistant to the Chief Executive Officer
Redwood Living Inc, Independence, Ohio, United States, 44131
Job Description
Location :
Independence, OH
About Redwood :
At Redwood Living, Inc. ("Redwood"), we know we are only as successful as the people who power us. Our employees are passionate, they are talented, they are empowered to make decisions that positively affect the lives of our residents. From site personnel to corporate leadership, our employees demonstrate Redwood’s commitment to deliver more than expected, communicate openly and honestly, and demonstrate integrity in all aspects of our business. As we continue to grow, we seek these same qualities in every team member we bring on board.
We live by eight core values that guide everything we do
Do One Thing Really Well
Be Entrepreneurial
Serve Those You Lead
Deliver More Than Expected
Communicate Openly and Honestly
Instill Family and Team Spirit
Demonstrate Integrity and Authenticity
Be Nice and Have Fun
Position Overview At Redwood, we recognize that exceptional leadership requires exceptional support. Reporting directly to the Founder / Chief Executive Officer, the Executive Assistant will serve as a trusted partner and key contributor to the success of both the Founder / CEO and the Kimmelman family office. This dual-facing role is instrumental in ensuring the seamless operation of both the executive and family office environments by managing complex calendars, coordinating high-level meetings, preparing thoughtful communications, and nurturing relationships with a wide range of stakeholders, including Redwood team members, family office staff, and family members.
As Redwood continues its dynamic growth, now spanning 9 states and a team of over 650 employees, the Executive Assistant will thrive in a fast-paced, evolving environment. This individual will be expected to demonstrate professionalism, discretion, and agility, while also embodying the values and culture that define Redwood.
We are looking for someone who is not only highly organized and detail-oriented but also proactive, resourceful, and committed to excellence. In this role, you will be empowered to make a meaningful impact, supported by a collaborative team, and positioned as a visible ambassador of both the Redwood brand and the Kimmelman family office.
Essential Duties & Responsibilities Executive & Administrative Support
Administrative Support: Provide high-level administrative support to the Founder / CEO, including managing correspondence, preparing reports, and handling information requests.
Correspondence: Compose and edit correspondence, prepare letters, and memos. Ensure clear and effective communication on behalf of the Founder / CEO.
Calendar Management: Coordinate and manage the Founder / CEO’s Redwood Outlook calendar and daily schedule, ensuring efficient time management and prioritization of tasks.
Meeting Coordination: Manage internal and external meeting coordination, including scheduling conference rooms, preparing agendas, managing the collection and production of meeting materials, recording and distributing meeting minutes, and tracking and reporting on the status of action items and deliverables.
Family Office & Personal Support
Liaison with Advisors: Serve as a primary point of contact for family advisors (e.g., attorneys, accountants, wealth managers, insurance brokers) and immediate family members on behalf of the Founder / CEO.
Administrative & Logistical Support: Provide comprehensive support for the Founder / CEO’s personal and family-related matters, including scheduling, document preparation, and coordination with external parties.
Personal Assistance: Manage personal tasks for the Founder / CEO and family, such as appointments, special requests, and support for personal business ventures.
Operational Oversight: Handle Founder / CEO’s day-to‑day personal operations including bill payments, reconciliations, insurance coordination, vehicle administration, and mobile account management.
Event & Travel Coordination
Travel Arrangements: Coordinate Founder / CEO travel plans and itineraries while tracking global entry / TSA requirements for compliance.
Local Travel: Travel locally as necessary to support the Founder / CEO’s activities.
Stakeholder & Communication Management
Stakeholder Relations: Maintain working relationships with key stakeholders, including board members, investors, community leaders, and immediate family members as necessary and guided by the Founder / CEO.
Internal Communications: Develop and distribute internal communications on behalf of the Founder / CEO, as needed, ensuring consistent messaging across the organization by aligning with the internal communications team.
Financial & Trust Administration
Family Trust Company Operations: Assist in proper documentation of fiduciary activities related to the Kimmelman family trusts including managing accounting and preparing financial statements.
Expense Management: Process family expenses and communicate directly with vendors, bankers, and all outside parties.
Financial Reconciliation: Perform weekly reconciliation of bank accounts and credit card transactions, initiate wire transfers and confirm accuracy to Yardi ledger, provide occasional expense summaries, and manage all subscriptions. Create balance sheets & income statements for the family trust in advance of each Board meeting.
Signature Coordination: Obtain signatures for Redwood business affairs, working closely with related teams, and, at times, obtaining from the Founder / CEO’s personal residence, as needed.
Operational & Project Oversight
Project Monitoring: Monitor and report special projects initiated by the Founder / CEO, ensuring timely completion and alignment with company goals.
Technology Utilization: Identify underutilized technologies to improve efficiency and productivity within the executive office.
LLC Filings: Coordinate LLC filings with appropriate attorneys.
Document Management: Manage and maintain formation documents for new business ventures, including leases, expenses, financial records, and bank accounts for outside investment projects. Maintain a document repository such as SharePoint or on Summitas (private portal) to organize formation documentation (such as filings, NDAs, financials, logistics, etc).
Additional Duties: Perform additional duties as assigned to support the Founder / CEO’s executive office and family office.
Required Skills and Abilities
Proactive and Self-Directed: Anticipates needs, takes initiative, and drives tasks forward with minimal supervision.
Ability to anticipate executive needs and act accordingly.
Exceptional Organization and Attention to Detail: Manages complex schedules and communications with precision and consistency.
Discretion and Integrity: Handles sensitive information with the highest level of confidentiality and professionalism.
Strong Communication Skills: Communicates clearly and effectively across all levels, both internally and externally.
Adaptability and Resilience: Thrives in dynamic environments, managing ambiguity and shifting priorities with composure.
Time and Task Management: Prioritizes effectively to meet deadlines and support executive productivity.
Relationship-Oriented: Builds trust and rapport with stakeholders, demonstrating empathy, respect, and leadership.
Project Coordination: Plans and executes multiple initiatives simultaneously, ensuring timely and high-quality outcomes.
Required Qualifications, Education & Certifications
Education: Bachelor’s degree in Business Administration, Communications, or a related field.
Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role (e.g., Personal Assistant of a Family Office).
Experience supporting senior executives or C-suite level professionals.
Experience in a family office or industry-related leadership team is a plus.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). SharePoint, Microsoft Teams, and Power BI a plus. Familiarity with finance management software (e.g., QuickBooks or Summitas).
Physical Requirements This job operates in a professional office environment. In this role, the employee will routinely use standard office equipment such as computers, desk phones, iPhone, photocopiers, etc. The employee is frequently required to sit, stand, bend and walk with the ability to lift 20 pounds where applicable. Occasional local travel as necessary.
Benefits Discover the amazing benefits and perks that Redwood Apartment Neighborhoods offers! Visit our website today to learn more and see why Redwood is a great place to work: Redwood Apartment Neighborhoods | Employee Benefits & Perks
Equal Employment Opportunity Statement Redwood Living, Inc. is an equal opportunity employer. Redwood strictly prohibits and does not tolerate illegal discrimination, and Redwood provides equal employment opportunities to employees and applicants without regard to race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.
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Location :
Independence, OH
About Redwood :
At Redwood Living, Inc. ("Redwood"), we know we are only as successful as the people who power us. Our employees are passionate, they are talented, they are empowered to make decisions that positively affect the lives of our residents. From site personnel to corporate leadership, our employees demonstrate Redwood’s commitment to deliver more than expected, communicate openly and honestly, and demonstrate integrity in all aspects of our business. As we continue to grow, we seek these same qualities in every team member we bring on board.
We live by eight core values that guide everything we do
Do One Thing Really Well
Be Entrepreneurial
Serve Those You Lead
Deliver More Than Expected
Communicate Openly and Honestly
Instill Family and Team Spirit
Demonstrate Integrity and Authenticity
Be Nice and Have Fun
Position Overview At Redwood, we recognize that exceptional leadership requires exceptional support. Reporting directly to the Founder / Chief Executive Officer, the Executive Assistant will serve as a trusted partner and key contributor to the success of both the Founder / CEO and the Kimmelman family office. This dual-facing role is instrumental in ensuring the seamless operation of both the executive and family office environments by managing complex calendars, coordinating high-level meetings, preparing thoughtful communications, and nurturing relationships with a wide range of stakeholders, including Redwood team members, family office staff, and family members.
As Redwood continues its dynamic growth, now spanning 9 states and a team of over 650 employees, the Executive Assistant will thrive in a fast-paced, evolving environment. This individual will be expected to demonstrate professionalism, discretion, and agility, while also embodying the values and culture that define Redwood.
We are looking for someone who is not only highly organized and detail-oriented but also proactive, resourceful, and committed to excellence. In this role, you will be empowered to make a meaningful impact, supported by a collaborative team, and positioned as a visible ambassador of both the Redwood brand and the Kimmelman family office.
Essential Duties & Responsibilities Executive & Administrative Support
Administrative Support: Provide high-level administrative support to the Founder / CEO, including managing correspondence, preparing reports, and handling information requests.
Correspondence: Compose and edit correspondence, prepare letters, and memos. Ensure clear and effective communication on behalf of the Founder / CEO.
Calendar Management: Coordinate and manage the Founder / CEO’s Redwood Outlook calendar and daily schedule, ensuring efficient time management and prioritization of tasks.
Meeting Coordination: Manage internal and external meeting coordination, including scheduling conference rooms, preparing agendas, managing the collection and production of meeting materials, recording and distributing meeting minutes, and tracking and reporting on the status of action items and deliverables.
Family Office & Personal Support
Liaison with Advisors: Serve as a primary point of contact for family advisors (e.g., attorneys, accountants, wealth managers, insurance brokers) and immediate family members on behalf of the Founder / CEO.
Administrative & Logistical Support: Provide comprehensive support for the Founder / CEO’s personal and family-related matters, including scheduling, document preparation, and coordination with external parties.
Personal Assistance: Manage personal tasks for the Founder / CEO and family, such as appointments, special requests, and support for personal business ventures.
Operational Oversight: Handle Founder / CEO’s day-to‑day personal operations including bill payments, reconciliations, insurance coordination, vehicle administration, and mobile account management.
Event & Travel Coordination
Travel Arrangements: Coordinate Founder / CEO travel plans and itineraries while tracking global entry / TSA requirements for compliance.
Local Travel: Travel locally as necessary to support the Founder / CEO’s activities.
Stakeholder & Communication Management
Stakeholder Relations: Maintain working relationships with key stakeholders, including board members, investors, community leaders, and immediate family members as necessary and guided by the Founder / CEO.
Internal Communications: Develop and distribute internal communications on behalf of the Founder / CEO, as needed, ensuring consistent messaging across the organization by aligning with the internal communications team.
Financial & Trust Administration
Family Trust Company Operations: Assist in proper documentation of fiduciary activities related to the Kimmelman family trusts including managing accounting and preparing financial statements.
Expense Management: Process family expenses and communicate directly with vendors, bankers, and all outside parties.
Financial Reconciliation: Perform weekly reconciliation of bank accounts and credit card transactions, initiate wire transfers and confirm accuracy to Yardi ledger, provide occasional expense summaries, and manage all subscriptions. Create balance sheets & income statements for the family trust in advance of each Board meeting.
Signature Coordination: Obtain signatures for Redwood business affairs, working closely with related teams, and, at times, obtaining from the Founder / CEO’s personal residence, as needed.
Operational & Project Oversight
Project Monitoring: Monitor and report special projects initiated by the Founder / CEO, ensuring timely completion and alignment with company goals.
Technology Utilization: Identify underutilized technologies to improve efficiency and productivity within the executive office.
LLC Filings: Coordinate LLC filings with appropriate attorneys.
Document Management: Manage and maintain formation documents for new business ventures, including leases, expenses, financial records, and bank accounts for outside investment projects. Maintain a document repository such as SharePoint or on Summitas (private portal) to organize formation documentation (such as filings, NDAs, financials, logistics, etc).
Additional Duties: Perform additional duties as assigned to support the Founder / CEO’s executive office and family office.
Required Skills and Abilities
Proactive and Self-Directed: Anticipates needs, takes initiative, and drives tasks forward with minimal supervision.
Ability to anticipate executive needs and act accordingly.
Exceptional Organization and Attention to Detail: Manages complex schedules and communications with precision and consistency.
Discretion and Integrity: Handles sensitive information with the highest level of confidentiality and professionalism.
Strong Communication Skills: Communicates clearly and effectively across all levels, both internally and externally.
Adaptability and Resilience: Thrives in dynamic environments, managing ambiguity and shifting priorities with composure.
Time and Task Management: Prioritizes effectively to meet deadlines and support executive productivity.
Relationship-Oriented: Builds trust and rapport with stakeholders, demonstrating empathy, respect, and leadership.
Project Coordination: Plans and executes multiple initiatives simultaneously, ensuring timely and high-quality outcomes.
Required Qualifications, Education & Certifications
Education: Bachelor’s degree in Business Administration, Communications, or a related field.
Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role (e.g., Personal Assistant of a Family Office).
Experience supporting senior executives or C-suite level professionals.
Experience in a family office or industry-related leadership team is a plus.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). SharePoint, Microsoft Teams, and Power BI a plus. Familiarity with finance management software (e.g., QuickBooks or Summitas).
Physical Requirements This job operates in a professional office environment. In this role, the employee will routinely use standard office equipment such as computers, desk phones, iPhone, photocopiers, etc. The employee is frequently required to sit, stand, bend and walk with the ability to lift 20 pounds where applicable. Occasional local travel as necessary.
Benefits Discover the amazing benefits and perks that Redwood Apartment Neighborhoods offers! Visit our website today to learn more and see why Redwood is a great place to work: Redwood Apartment Neighborhoods | Employee Benefits & Perks
Equal Employment Opportunity Statement Redwood Living, Inc. is an equal opportunity employer. Redwood strictly prohibits and does not tolerate illegal discrimination, and Redwood provides equal employment opportunities to employees and applicants without regard to race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.
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