City of Belmont CA
Administrative Assistant (20676898)
City of Belmont CA, Belmont, California, United States, 94002
This range is provided by City of Belmont CA. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range San Francisco/Peninsula Job Type: Full-Time Close Date: 11/11/2025 at 11:59pm or until 150 applicants Salary: $6,318.22 – $8,063.83 Monthly Additional Questionnaires: Pre-qualification and Supplemental
About Belmont Belmont is a San Francisco Peninsula community abundant in trees, vast canyons, and homes built throughout the wooded hillsides. Located midway between San Francisco and San Jose, Belmont's population of 26,000 accentuates its urban small‑town appeal. Belmont is a full‑service city and includes the departments of Public Works, Planning and Community Development, Police, Parks and Recreation, Finance, Information Technology, Human Resources, City Clerk, City Attorney and the City Manager's Office.
Job Description The City of Belmont is currently recruiting for the position of
Administrative Assistant . The current vacancy is in the Human Resources and Public Works Department (Engineering Division). The employment list generated from this recruitment may be used for future vacancies in other departments. The Administrative Assistant performs a variety of confidential, responsible, and complex administrative, secretarial, and clerical duties for an assigned department and department head, coordinates and participates in office functions in support of the department's goals and objectives, provides information and assistance to employees and the public regarding departmental policies and procedures, provides work direction, review and training to office support staff as assigned, and performs a variety of duties relative to assigned area of responsibility. The Administrative Assistant receives direction from higher level management staff and may exercise technical and functional supervision over lower‑level clerical staff.
Examples of Essential Functions
Provide responsible and highly complex administrative support to an assigned department and department head; recommend improvements in workflow, procedures and use of equipment and forms.
Screen office and telephone callers; provide front counter assistance including information to the general public regarding assigned area of responsibility; respond to and resolve complaints and requests for information on regulations, procedures, systems and precedents.
Research, compile, analyze and summarize a variety of informational materials; assist in the design and production of technical information, facilitate processing of contracts and develop handouts.
Assist in the maintenance of website content and links for department website pages.
Type, word‑process and proofread a wide variety of reports, letters, memoranda and statistical charts; type from notes and media recording, verbal instruction or prior materials; independently compose correspondence, letters, memoranda, resolutions and staff reports as assigned.
Provide support in the preparation and administration of the assigned department budget; monitor expenditures including reviewing and processing purchase requisitions and purchase orders; recommend modifications or adjustments as appropriate.
Attend a variety of meetings; prepare and compile agenda packets; take and prepare minutes; disseminate information as appropriate.
Maintain a calendar of activities, meetings and various events for the assigned department; coordinate activities with other City departments, the public and outside agencies.
Organize meetings by notifying participants, making room arrangements and preparing required information and materials.
Respond to requests and inquiries from the general public and other departments; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
As assigned, receive applications, facility reservations, registrations and fees for assigned department functions.
As assigned, serve as administrative recorder to various committees, commissions and boards; take and transcribe minutes and record information.
As assigned, coordinate all phases of the pre‑employment hiring process for applicants.
Ideal Candidate
Have an interest or background in public works, capital projects, or engineering operations.
You are results‑oriented, innovative and have strong computer/technical skills.
Be motivated by the opportunity for professional growth and learning.
Be a self‑starter, flexible, reliable and detail oriented.
Be a friendly, approachable and customer‑service driven professional, able to relate to employees while maintaining professional boundaries.
Be able to handle multiple projects while staying organized and on top of deadlines, especially when supporting project engineers and managing contract or invoice workflows.
Have strong written and verbal communication skills.
Experience and Training Experience : Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Four (4) years of increasingly responsible administrative office experience, including one (1) year of lead responsibility. For the Human Resources vacancy, any prior HR experience is highly desired. For the Public Works vacancy, experience providing administrative support in an engineering, construction, or municipal public works environment is highly desired.
Training : Equivalent to the completion of the twelfth (12th) grade supplemented by specialized secretarial or business training.
Benefits The City of Belmont provides a comprehensive benefits package. Key components include:
Retirement:
CalPERS retirement benefits with multiple contribution tiers; additional contributions for CalPERS Classic members and newly enrolled members.
Health Coverage:
Medical plans through the CalPERS Health Program (HMO and PPO options). Dental coverage via Delta Dental PPO and vision coverage through VSP.
Flexible Spending Accounts (FSA):
Pre‑tax dollars for health care expenses (up to $3,300/year) and dependent care (up to $5,000/year).
Paid Time Off:
Accrued vacation, sick days, and holidays; additional floating holidays after one year of service.
Life Insurance:
$75,000 basic coverage with optional supplemental coverage.
Long‑Term Disability:
Tax‑free benefit funded by the City.
Deferred Compensation:
Monthly 457 contribution ranging from $335 to $300/month based on years of service.
Retirement Health Savings (RHS) Account:
City contributes after 10 years of continuous service.
Employee Assistance Program (EAP):
Confidential counseling, wellness resources, and support for various life challenges.
Professional Development:
Educational reimbursement and training opportunities.
Special Instructions A City application and supplemental questionnaire are required for consideration. Applications may be submitted online. Candidates who possess the best combination of qualifications will be invited to participate in the selection process; possession of the minimum qualifications does not ensure continuation in the selection process.
The City of Belmont makes reasonable accommodation for individuals with disabilities to participate in the selection process. If you wish to request an accommodation in order to participate in the selection process, you must inform the Human Resources Department in writing no later than the final filing date.
Candidates under final consideration for employment with the City will be expected to undergo an employment background/reference check that may include, but is not limited to: employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as well as a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting. Some positions, depending on the nature of the work, also require a credit check.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industries Administrative and Support Services
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Base pay range San Francisco/Peninsula Job Type: Full-Time Close Date: 11/11/2025 at 11:59pm or until 150 applicants Salary: $6,318.22 – $8,063.83 Monthly Additional Questionnaires: Pre-qualification and Supplemental
About Belmont Belmont is a San Francisco Peninsula community abundant in trees, vast canyons, and homes built throughout the wooded hillsides. Located midway between San Francisco and San Jose, Belmont's population of 26,000 accentuates its urban small‑town appeal. Belmont is a full‑service city and includes the departments of Public Works, Planning and Community Development, Police, Parks and Recreation, Finance, Information Technology, Human Resources, City Clerk, City Attorney and the City Manager's Office.
Job Description The City of Belmont is currently recruiting for the position of
Administrative Assistant . The current vacancy is in the Human Resources and Public Works Department (Engineering Division). The employment list generated from this recruitment may be used for future vacancies in other departments. The Administrative Assistant performs a variety of confidential, responsible, and complex administrative, secretarial, and clerical duties for an assigned department and department head, coordinates and participates in office functions in support of the department's goals and objectives, provides information and assistance to employees and the public regarding departmental policies and procedures, provides work direction, review and training to office support staff as assigned, and performs a variety of duties relative to assigned area of responsibility. The Administrative Assistant receives direction from higher level management staff and may exercise technical and functional supervision over lower‑level clerical staff.
Examples of Essential Functions
Provide responsible and highly complex administrative support to an assigned department and department head; recommend improvements in workflow, procedures and use of equipment and forms.
Screen office and telephone callers; provide front counter assistance including information to the general public regarding assigned area of responsibility; respond to and resolve complaints and requests for information on regulations, procedures, systems and precedents.
Research, compile, analyze and summarize a variety of informational materials; assist in the design and production of technical information, facilitate processing of contracts and develop handouts.
Assist in the maintenance of website content and links for department website pages.
Type, word‑process and proofread a wide variety of reports, letters, memoranda and statistical charts; type from notes and media recording, verbal instruction or prior materials; independently compose correspondence, letters, memoranda, resolutions and staff reports as assigned.
Provide support in the preparation and administration of the assigned department budget; monitor expenditures including reviewing and processing purchase requisitions and purchase orders; recommend modifications or adjustments as appropriate.
Attend a variety of meetings; prepare and compile agenda packets; take and prepare minutes; disseminate information as appropriate.
Maintain a calendar of activities, meetings and various events for the assigned department; coordinate activities with other City departments, the public and outside agencies.
Organize meetings by notifying participants, making room arrangements and preparing required information and materials.
Respond to requests and inquiries from the general public and other departments; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
As assigned, receive applications, facility reservations, registrations and fees for assigned department functions.
As assigned, serve as administrative recorder to various committees, commissions and boards; take and transcribe minutes and record information.
As assigned, coordinate all phases of the pre‑employment hiring process for applicants.
Ideal Candidate
Have an interest or background in public works, capital projects, or engineering operations.
You are results‑oriented, innovative and have strong computer/technical skills.
Be motivated by the opportunity for professional growth and learning.
Be a self‑starter, flexible, reliable and detail oriented.
Be a friendly, approachable and customer‑service driven professional, able to relate to employees while maintaining professional boundaries.
Be able to handle multiple projects while staying organized and on top of deadlines, especially when supporting project engineers and managing contract or invoice workflows.
Have strong written and verbal communication skills.
Experience and Training Experience : Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Four (4) years of increasingly responsible administrative office experience, including one (1) year of lead responsibility. For the Human Resources vacancy, any prior HR experience is highly desired. For the Public Works vacancy, experience providing administrative support in an engineering, construction, or municipal public works environment is highly desired.
Training : Equivalent to the completion of the twelfth (12th) grade supplemented by specialized secretarial or business training.
Benefits The City of Belmont provides a comprehensive benefits package. Key components include:
Retirement:
CalPERS retirement benefits with multiple contribution tiers; additional contributions for CalPERS Classic members and newly enrolled members.
Health Coverage:
Medical plans through the CalPERS Health Program (HMO and PPO options). Dental coverage via Delta Dental PPO and vision coverage through VSP.
Flexible Spending Accounts (FSA):
Pre‑tax dollars for health care expenses (up to $3,300/year) and dependent care (up to $5,000/year).
Paid Time Off:
Accrued vacation, sick days, and holidays; additional floating holidays after one year of service.
Life Insurance:
$75,000 basic coverage with optional supplemental coverage.
Long‑Term Disability:
Tax‑free benefit funded by the City.
Deferred Compensation:
Monthly 457 contribution ranging from $335 to $300/month based on years of service.
Retirement Health Savings (RHS) Account:
City contributes after 10 years of continuous service.
Employee Assistance Program (EAP):
Confidential counseling, wellness resources, and support for various life challenges.
Professional Development:
Educational reimbursement and training opportunities.
Special Instructions A City application and supplemental questionnaire are required for consideration. Applications may be submitted online. Candidates who possess the best combination of qualifications will be invited to participate in the selection process; possession of the minimum qualifications does not ensure continuation in the selection process.
The City of Belmont makes reasonable accommodation for individuals with disabilities to participate in the selection process. If you wish to request an accommodation in order to participate in the selection process, you must inform the Human Resources Department in writing no later than the final filing date.
Candidates under final consideration for employment with the City will be expected to undergo an employment background/reference check that may include, but is not limited to: employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as well as a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting. Some positions, depending on the nature of the work, also require a credit check.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industries Administrative and Support Services
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