Williamson County
Senior Purchasing Specialist - Fleet Purchasing and Contracts/Programs
Williamson County, Georgetown, Texas, United States, 78628
Senior Purchasing Specialist - Fleet Purchasing and Contracts/Programs
Join to apply for the
Senior Purchasing Specialist - Fleet Purchasing and Contracts/Programs
role at
Williamson County
Reporting directly to the Deputy Purchasing Agent and a Purchasing Manager, responsible for performing advanced purchasing, contracts and programs tasks that support the daily operations of the Williamson County Purchasing Department. Contributes to two divisions with shared duties for the Purchasing Department: Fleet Purchasing and Contracts and Programs.
Responsibilities
Reviews and processes Requisitions and Purchase Orders per policy
Performs various program audits and collaborates with Williamson County Auditor’s Office
Performs various quality control measures for all contract documents
Assures that anticipated expenditures are legal and properly authorized prior to encumbering funds and best value is achieved for purchases
Analyzes high volume materials and services to determine the best sourcing strategy between competitive bid and cooperative purchasing methods
Works with vendors/contractors to aid their understanding of the purchasing requirements for local governmental entities
Prepares and administers complex and high dollar invitation for bid and request proposals, with minimal supervision
Facilitates Proposal Evaluations with evaluation committees and vendor presentations
Reviews and analyzes vendor award information and processes award recommendation for Commissioners Court award
Meets with departments on large purchases for fiscal year
Serves as liaison for department heads on formal solicitation process
Processes requisitions and approvals of purchase orders up to $100,000
Research, reviews, and assists in the development of complex contracts, assures proper documentation is obtained and prepares for agenda item placement
Processes sole source requests and prepares them for Commissioners Court placement
Serves as primary contact for internal and external customers on solicitations and large purchase agreements during the solicitation process
Leads projects and trains new staff to department standards and quality expectations
Administrates the purchasing system permissions process to align with policy for new hires and position changes for employees that need to issue and approve requisitions
Performs contract compliance by ensuring terms, legality and conditions are met
Assists in and coordinates contract development to include but not limited to new agreements, renewals, amendments, consent to assign and contract termination including defining requirements, negotiating, identifying objectives, and implementing guidelines and project regulations
Assists in administering other county purchasing programs such as Amazon Business, Office Depot, and Procurement Cards
Collaborates with the County’s Budget and Audit offices to ensure expenditures are properly authorized
Assures purchases meet policies and compliance requirements implemented by federal, state, and local laws
Maintains all electronic and physical purchasing files
Provides customer service to customers and staff via telephone, email or in person
Attends all meetings and trainings, as required
Performs special duties as assigned
Organization Relationships
Reports directly to – Deputy Purchasing Agent and Purchasing Manager
Direct Reports – No
Physical Demands
Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
Position involves safely operating a motor vehicle
Position is in office and on premises
Environmental Factors
Work is primarily indoors in an air‑conditioned environment
Travel between work sites, as required
Irregular Hours
Work outside of the normal office hours (Monday‑Friday 8 a.m. to 5 p.m.) may be required
May be deemed essential personnel in the event of an emergency
Regular attendance is required
Minimum Qualifications
Associate degree and four (4) years of purchasing related experience (i.e., finance, accounting, etc.) OR an equivalent combination of education and experience
One (1) year of demonstrated lead or supervisory experience
Knowledge of local, state, and federal government finance practices
Working knowledge of Microsoft Office Suite
Preferred Qualifications
Associate degree in a related field
Three (3) years of public purchasing experience in a government capacity
Knowledge of Enterprise Resource Planning purchasing software (ERP) including Oracle
Proficient data entry skills with the ability to type up to 55 words per minute
National Purchasing Association Certification
Licenses and Certifications
Required Within Thirty (30) Days Of Employment: Valid Texas driver’s license
Employment Testing
Criminal background check: Yes
Motor Vehicle Record check: Yes
Drug screening: No
Physical exam: No
Psychological exam: No
Additional: N/A
Supplemental Information A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days.
The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943‑1533 or visit our website at www.wilcotx.gov/469/Human‑Resources.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
Tobacco Free Workplace Policy Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e‑cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
Benefits Williamson County offers a full range of employee benefit programs for eligible full‑time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short‑term disability and long‑term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full‑time & part‑time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays.
Job Details
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Purchasing and Supply Chain
Industry: Government Administration
Location: Round Rock, TX
Salary range: $74,100.00 - $90,000.00
Application deadline: 2 weeks ago (subject to change)
#J-18808-Ljbffr
Senior Purchasing Specialist - Fleet Purchasing and Contracts/Programs
role at
Williamson County
Reporting directly to the Deputy Purchasing Agent and a Purchasing Manager, responsible for performing advanced purchasing, contracts and programs tasks that support the daily operations of the Williamson County Purchasing Department. Contributes to two divisions with shared duties for the Purchasing Department: Fleet Purchasing and Contracts and Programs.
Responsibilities
Reviews and processes Requisitions and Purchase Orders per policy
Performs various program audits and collaborates with Williamson County Auditor’s Office
Performs various quality control measures for all contract documents
Assures that anticipated expenditures are legal and properly authorized prior to encumbering funds and best value is achieved for purchases
Analyzes high volume materials and services to determine the best sourcing strategy between competitive bid and cooperative purchasing methods
Works with vendors/contractors to aid their understanding of the purchasing requirements for local governmental entities
Prepares and administers complex and high dollar invitation for bid and request proposals, with minimal supervision
Facilitates Proposal Evaluations with evaluation committees and vendor presentations
Reviews and analyzes vendor award information and processes award recommendation for Commissioners Court award
Meets with departments on large purchases for fiscal year
Serves as liaison for department heads on formal solicitation process
Processes requisitions and approvals of purchase orders up to $100,000
Research, reviews, and assists in the development of complex contracts, assures proper documentation is obtained and prepares for agenda item placement
Processes sole source requests and prepares them for Commissioners Court placement
Serves as primary contact for internal and external customers on solicitations and large purchase agreements during the solicitation process
Leads projects and trains new staff to department standards and quality expectations
Administrates the purchasing system permissions process to align with policy for new hires and position changes for employees that need to issue and approve requisitions
Performs contract compliance by ensuring terms, legality and conditions are met
Assists in and coordinates contract development to include but not limited to new agreements, renewals, amendments, consent to assign and contract termination including defining requirements, negotiating, identifying objectives, and implementing guidelines and project regulations
Assists in administering other county purchasing programs such as Amazon Business, Office Depot, and Procurement Cards
Collaborates with the County’s Budget and Audit offices to ensure expenditures are properly authorized
Assures purchases meet policies and compliance requirements implemented by federal, state, and local laws
Maintains all electronic and physical purchasing files
Provides customer service to customers and staff via telephone, email or in person
Attends all meetings and trainings, as required
Performs special duties as assigned
Organization Relationships
Reports directly to – Deputy Purchasing Agent and Purchasing Manager
Direct Reports – No
Physical Demands
Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
Position involves safely operating a motor vehicle
Position is in office and on premises
Environmental Factors
Work is primarily indoors in an air‑conditioned environment
Travel between work sites, as required
Irregular Hours
Work outside of the normal office hours (Monday‑Friday 8 a.m. to 5 p.m.) may be required
May be deemed essential personnel in the event of an emergency
Regular attendance is required
Minimum Qualifications
Associate degree and four (4) years of purchasing related experience (i.e., finance, accounting, etc.) OR an equivalent combination of education and experience
One (1) year of demonstrated lead or supervisory experience
Knowledge of local, state, and federal government finance practices
Working knowledge of Microsoft Office Suite
Preferred Qualifications
Associate degree in a related field
Three (3) years of public purchasing experience in a government capacity
Knowledge of Enterprise Resource Planning purchasing software (ERP) including Oracle
Proficient data entry skills with the ability to type up to 55 words per minute
National Purchasing Association Certification
Licenses and Certifications
Required Within Thirty (30) Days Of Employment: Valid Texas driver’s license
Employment Testing
Criminal background check: Yes
Motor Vehicle Record check: Yes
Drug screening: No
Physical exam: No
Psychological exam: No
Additional: N/A
Supplemental Information A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days.
The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943‑1533 or visit our website at www.wilcotx.gov/469/Human‑Resources.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
Tobacco Free Workplace Policy Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e‑cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
Benefits Williamson County offers a full range of employee benefit programs for eligible full‑time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short‑term disability and long‑term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full‑time & part‑time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays.
Job Details
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Purchasing and Supply Chain
Industry: Government Administration
Location: Round Rock, TX
Salary range: $74,100.00 - $90,000.00
Application deadline: 2 weeks ago (subject to change)
#J-18808-Ljbffr