Illinois Secretary of State
Human Resources Trainer (Managerial Assistant III)
Illinois Secretary of State, Chicago, Illinois, United States, 60290
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Office of the Illinois Secretary of State
Alexi Giannoulias
Job Title:
Human Resources Trainer (Managerial Asst III)
Division:
Personnel – Training – Chicago
Union:
N/A
Location:
17 N State St, Chicago, IL – Cook County
Salary:
Anticipated $4,656 to $6,000 monthly, commensurate with experience
Benefits URL:
https://cms.illinois.gov/benefits/stateemployee.html
Overview The ILSOS Human Resources Trainer (HR Trainer) is a key member of the ILSOS Personnel Team, based in Chicago, and reports to the Deputy Director of Chicago Personnel as well as the Lead Human Resources Trainer in Springfield. The HR Trainer will perform a variety of highly responsible administrative and confidential work involving human resources training, including mandatory and elective topics for all new and existing employees within the Office of the Secretary of State, with a focus on leading all new employee orientations in Chicago. The HR Trainer will also develop new training programs, materials, technological presentations and assessment tools, and lead onboarding functions such as fingerprinting and benefits sign‑ups. Approximately 75 % of the HR Trainer’s time will be devoted to New Employee Orientation and related onboarding, with the remaining 25 % focused on hiring and onboarding duties and special projects.
Duties and Responsibilities
Lead Chicago New Employee Orientations (NEOs), presenting the full 6‑7 hour program, grading trainee tests, and managing all follow‑up paperwork and evaluation analysis.
Assist in developing and leading targeted training in additional ILSOS areas of need, including Customer Service, Ethics, Sexual Harassment, Discipline, Right to Know, Performance Evaluations, Attendance Monitoring, FMLA, and leaves.
Assist with ILSOS hiring and onboarding processes as directed by the Deputy Director.
Travel within the State of Illinois to support work duties; a valid Illinois driver’s license and insurance are required.
Provide backup for front desk/reception and test room staff as needed.
Perform other related duties as required or assigned.
Specific Skills
Professional, competent, and engaging presenter for groups ranging from 5–50 people.
Able to respond warmly, empathetically, and accurately to questions from new employees.
Organized and diligent in preparation and wrap‑up paperwork for all training sessions.
Education and Work Experience Requires completion of four years of college, with coursework in public or business administration, and three years of responsible professional experience in a public or private organization.
Application Process
Apply online at
https://ilsos.applytojob.gov/apply
and upload a resume and any other attachments.
Preference will be given to Illinois residents in accordance with the Illinois Secretary of State Merit Employment Code.
Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312‑793‑5515) or Springfield (217‑782‑4783).
Equal Employment Opportunity Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non‑job‑related medical condition or disability.
Seniority Level Mid‑Senior Level
Employment Type Full‑time
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Office of the Illinois Secretary of State
Alexi Giannoulias
Job Title:
Human Resources Trainer (Managerial Asst III)
Division:
Personnel – Training – Chicago
Union:
N/A
Location:
17 N State St, Chicago, IL – Cook County
Salary:
Anticipated $4,656 to $6,000 monthly, commensurate with experience
Benefits URL:
https://cms.illinois.gov/benefits/stateemployee.html
Overview The ILSOS Human Resources Trainer (HR Trainer) is a key member of the ILSOS Personnel Team, based in Chicago, and reports to the Deputy Director of Chicago Personnel as well as the Lead Human Resources Trainer in Springfield. The HR Trainer will perform a variety of highly responsible administrative and confidential work involving human resources training, including mandatory and elective topics for all new and existing employees within the Office of the Secretary of State, with a focus on leading all new employee orientations in Chicago. The HR Trainer will also develop new training programs, materials, technological presentations and assessment tools, and lead onboarding functions such as fingerprinting and benefits sign‑ups. Approximately 75 % of the HR Trainer’s time will be devoted to New Employee Orientation and related onboarding, with the remaining 25 % focused on hiring and onboarding duties and special projects.
Duties and Responsibilities
Lead Chicago New Employee Orientations (NEOs), presenting the full 6‑7 hour program, grading trainee tests, and managing all follow‑up paperwork and evaluation analysis.
Assist in developing and leading targeted training in additional ILSOS areas of need, including Customer Service, Ethics, Sexual Harassment, Discipline, Right to Know, Performance Evaluations, Attendance Monitoring, FMLA, and leaves.
Assist with ILSOS hiring and onboarding processes as directed by the Deputy Director.
Travel within the State of Illinois to support work duties; a valid Illinois driver’s license and insurance are required.
Provide backup for front desk/reception and test room staff as needed.
Perform other related duties as required or assigned.
Specific Skills
Professional, competent, and engaging presenter for groups ranging from 5–50 people.
Able to respond warmly, empathetically, and accurately to questions from new employees.
Organized and diligent in preparation and wrap‑up paperwork for all training sessions.
Education and Work Experience Requires completion of four years of college, with coursework in public or business administration, and three years of responsible professional experience in a public or private organization.
Application Process
Apply online at
https://ilsos.applytojob.gov/apply
and upload a resume and any other attachments.
Preference will be given to Illinois residents in accordance with the Illinois Secretary of State Merit Employment Code.
Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312‑793‑5515) or Springfield (217‑782‑4783).
Equal Employment Opportunity Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non‑job‑related medical condition or disability.
Seniority Level Mid‑Senior Level
Employment Type Full‑time
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