Energy Jobline ZR
Assistant Project Coordinator/Administrative Assistant in Hillsborough
Energy Jobline ZR, Hillsborough, California, United States
Van Cleef Engineering Associates, LLC (Van Cleef)
is a dynamic, multi‑disciplined consulting civil engineering firm of Engineers, Certified Inspectors, Landscape Architects, Planners and Land Surveyors. With offices in New Jersey and Pennsylvania, we provide expertise in all of the major areas of civil engineering, municipal engineering, municipal planning, and land surveying.
Van Cleef is proud to have been recognized in PA and NJ as a “Best Place to Work” for 2025 - another great reason to choose to work with Van Cleef!
We are currently seeking an
Assistant Project Coordinator/ Administrative Assistant
to join our team in Hillsborough, NJ. In this role, you will have the opportunity to partner closely with our technical and administrative teams to provide the support necessary to drive operational success. This position is full time, 5 days per week on‑site.
Responsibilities include, but are not limited to:
Prepare and submit application forms, track project progress, and provide status updates for reviews and approvals from local, County, and State agencies
Perform online and in‑person research for the engineering and survey departments (e.g., property information, deeds, and maps)
Communicate with private clients and various government agencies to facilitate project progress and resolve inquiries
Prepare, edit, and manage written communications, including responses to agency reviews, memos, emails, proposals, reports, meeting minutes, and instructional documents
Support proposal development and finalization for new and ongoing projects
Coordinate and maintain client project files, databases, and electronic/physical filing systems
Upload and organize documents for shared drives and agency submissions
Reproduce plans and reports, including copying, binding, and preparing for submission
Prepare and maintain new client system files and database records
Scan, review, index, and archive physical documents to support paperless documentation efforts; ensure clarity and legibility of digital files
Adhere to company document management procedures and assist in internal document retention and archival projects
Schedule appointments, maintain calendars, answer phones, greet visitors and assist with general office administration as needed
Prepare packages for mailing and deliver to mail drop‑off locations as needed
Occasionally deliver documents to township, County, and State Government agencies
Qualifications:
High school diploma required; Associate or Bachelor's degree.
Minimum of 3+ years of administrative support experience, preferably in a professional engineering or construction consulting firm.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and PDF software (Adobe Acrobat or Nitro).
Strong organizational and time management skills, with high attention to detail.
Excellent written and verbal communication skills, with a professional and customer‑service‑oriented demeanor.
Ability to work independently and collaboratively in a fast‑paced environment.
Familiarity with engineering terminology or industry experience is highly desirable.
Strong data management and interpersonal skills.
What We Offer
We are committed to creating a personal and professional environment where we can build and focus on helping communities through teamwork and support. Our local offices provide our employees with opportunities for professional development and growth, including our Professionals Group, a flexible working environment, and times to celebrate our accomplishments together. Van Cleef provides a fun, flexible, and challenging environment and embraces the core values of integrity, quality, accountability, ownership, and work‑life balance to guide our decisions and empower employees.
Medical/Rx Insurance
Dental Insurance
Vision Insurance
Traditional and Roth 401(k) retirement savings plan with company match
Paid holidays, vacation and sick days
Company‑paid Life insurance
Company‑paid Long‑Term insurance
Voluntary Long‑Term Care insurance
Tuition reimbursement program (postgraduate)
Professional Licensing reimbursement
Gym membership reimbursement
Flexible Spending Account (FSA)
Compensation:
Hourly Salary Range: $23 - $28 commensurate with experience.
Additional Information
Van Cleef is a proud Equal Opportunity Employer (EOE). We celebrate and are committed to creating an inclusive environment for all employees. Qualified applicants are considered for employment without regard to , , , , , , , or veteran status.
This position is not eligible for H1-B or any other visa sponsorship.
We thank all applicants; however, only shortlisted candidates will be contacted.
#J-18808-Ljbffr
is a dynamic, multi‑disciplined consulting civil engineering firm of Engineers, Certified Inspectors, Landscape Architects, Planners and Land Surveyors. With offices in New Jersey and Pennsylvania, we provide expertise in all of the major areas of civil engineering, municipal engineering, municipal planning, and land surveying.
Van Cleef is proud to have been recognized in PA and NJ as a “Best Place to Work” for 2025 - another great reason to choose to work with Van Cleef!
We are currently seeking an
Assistant Project Coordinator/ Administrative Assistant
to join our team in Hillsborough, NJ. In this role, you will have the opportunity to partner closely with our technical and administrative teams to provide the support necessary to drive operational success. This position is full time, 5 days per week on‑site.
Responsibilities include, but are not limited to:
Prepare and submit application forms, track project progress, and provide status updates for reviews and approvals from local, County, and State agencies
Perform online and in‑person research for the engineering and survey departments (e.g., property information, deeds, and maps)
Communicate with private clients and various government agencies to facilitate project progress and resolve inquiries
Prepare, edit, and manage written communications, including responses to agency reviews, memos, emails, proposals, reports, meeting minutes, and instructional documents
Support proposal development and finalization for new and ongoing projects
Coordinate and maintain client project files, databases, and electronic/physical filing systems
Upload and organize documents for shared drives and agency submissions
Reproduce plans and reports, including copying, binding, and preparing for submission
Prepare and maintain new client system files and database records
Scan, review, index, and archive physical documents to support paperless documentation efforts; ensure clarity and legibility of digital files
Adhere to company document management procedures and assist in internal document retention and archival projects
Schedule appointments, maintain calendars, answer phones, greet visitors and assist with general office administration as needed
Prepare packages for mailing and deliver to mail drop‑off locations as needed
Occasionally deliver documents to township, County, and State Government agencies
Qualifications:
High school diploma required; Associate or Bachelor's degree.
Minimum of 3+ years of administrative support experience, preferably in a professional engineering or construction consulting firm.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and PDF software (Adobe Acrobat or Nitro).
Strong organizational and time management skills, with high attention to detail.
Excellent written and verbal communication skills, with a professional and customer‑service‑oriented demeanor.
Ability to work independently and collaboratively in a fast‑paced environment.
Familiarity with engineering terminology or industry experience is highly desirable.
Strong data management and interpersonal skills.
What We Offer
We are committed to creating a personal and professional environment where we can build and focus on helping communities through teamwork and support. Our local offices provide our employees with opportunities for professional development and growth, including our Professionals Group, a flexible working environment, and times to celebrate our accomplishments together. Van Cleef provides a fun, flexible, and challenging environment and embraces the core values of integrity, quality, accountability, ownership, and work‑life balance to guide our decisions and empower employees.
Medical/Rx Insurance
Dental Insurance
Vision Insurance
Traditional and Roth 401(k) retirement savings plan with company match
Paid holidays, vacation and sick days
Company‑paid Life insurance
Company‑paid Long‑Term insurance
Voluntary Long‑Term Care insurance
Tuition reimbursement program (postgraduate)
Professional Licensing reimbursement
Gym membership reimbursement
Flexible Spending Account (FSA)
Compensation:
Hourly Salary Range: $23 - $28 commensurate with experience.
Additional Information
Van Cleef is a proud Equal Opportunity Employer (EOE). We celebrate and are committed to creating an inclusive environment for all employees. Qualified applicants are considered for employment without regard to , , , , , , , or veteran status.
This position is not eligible for H1-B or any other visa sponsorship.
We thank all applicants; however, only shortlisted candidates will be contacted.
#J-18808-Ljbffr