City of Prescott
ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY
Council Executive Assistant City Manager's Department- Mayor and Council Office Hiring Pay Range:
$26.83 to $33.54 Per Hour FLSA Status:
Non-Exempt Pay Grade:
110 Full Pay Range:
$26.83 to $40.25 Per Hour Benefits Summary
Complimentary mental health and wellness services, including an Employee Assistance Program, a free subscription to Calm, and health coaching Paid time off up to 20 days in the first year of employment 10 paid holidays and 1 floating holiday per year Free employee-only coverage for medical, dental, vision, short-term disability, and life insurance Free family coverage for select medical and dental plans Pension and long-term disability through Arizona State Retirement System (click here for more details) Supplemental benefits such as deferred compensation plans and additional life insurance Position Summary
Performs professional, top level, confidential, and complex administrative support for the Mayor and Council; serves as a liaison between the public, the City Manager's Office, and City Council; manages special projects for the Mayor and Council. Essential Duties
Supports the City's Elected Officials; composes, prepares and types reports, communications, written documents, and other correspondence requiring independent judgment in handling format, procedure, and context. Oversees plans; reviews and recommends new or enhanced operating procedures; and sets up and maintains complex electronic and paper filing systems. Leads special projects as required by the Mayor and Council including research, planning, coordination, and supervision of projects/events. Composes correspondence; compiles support materials for the Mayor and Council. Receives, investigates, and responds to sensitive phone calls, citizen inquiries, and/or complaints that may involve confidential matters. Schedules meetings and appointments; assists in the planning, preparing, organizing and scheduling of events for the Mayor and Council. Maintains electronic calendars; coordinates business dates; makes travel arrangements; greets visitors; screens, responds to, and/or routes incoming mail and telephone calls; and attends meetings. Reconciles P-Cards for assigned area, processes invoices, travel authorizations, and travel reimbursements. Performs basic technical support for Elected Officials. Understands established policy and provides information for the resolution of problems; performs complex, diversified, and specialized administrative work in providing executive assistance. Maintains office files; orders office supplies. Ensures Elected Officials have all materials needed on time to prepare for City Boards, Commissions, Committees, local government, County, and Northern Arizona representative meetings as they are assigned to attend. Performs other duties as assigned. Qualifications
Education and/or Experience:
High school diploma or GED equivalent required. Five (5) years of experience demonstrating working in a diversified executive administrative support capacity; or any combination of training, certifications, or qualifying experience that provides the ability to successfully fulfill the essential knowledge, skills, and abilities to perform the essential functions of the position. Knowledge, Skills, and Abilities:
Extensive knowledge of the City's governmental organization, policies, and procedures; proficiency in modern office practices, procedures, and software; ability to handle and prioritize multiple projects; excellent written and verbal communication skills; and ability to maintain confidentiality and perform special projects as assigned. Physical Demands and Working Conditions
Work is performed in a standard City office environment. Safely operates a City vehicle and various standard office equipment. Communicates both in person and over the telephone. Work requires sensitivity to change and responsiveness to changing goals and priorities. Background Screening
Successful candidate will receive a post-offer, pre-employment background screening to include drug screening, motor vehicle records check, and criminal background screening. Contact Information
City of Prescott 201 N. Montezuma Street, Suite 207 Prescott, AZ 86301 Email: hr@prescott-az.gov Website: www.prescott-az.gov Phone: 928-777-1410 / Fax: 928-777-1213 When advised, reasonable accommodations will be made in order for an otherwise qualified applicant with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as “Safety Sensitive.” The City of Prescott is an Equal Employment Opportunity employer.
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Council Executive Assistant City Manager's Department- Mayor and Council Office Hiring Pay Range:
$26.83 to $33.54 Per Hour FLSA Status:
Non-Exempt Pay Grade:
110 Full Pay Range:
$26.83 to $40.25 Per Hour Benefits Summary
Complimentary mental health and wellness services, including an Employee Assistance Program, a free subscription to Calm, and health coaching Paid time off up to 20 days in the first year of employment 10 paid holidays and 1 floating holiday per year Free employee-only coverage for medical, dental, vision, short-term disability, and life insurance Free family coverage for select medical and dental plans Pension and long-term disability through Arizona State Retirement System (click here for more details) Supplemental benefits such as deferred compensation plans and additional life insurance Position Summary
Performs professional, top level, confidential, and complex administrative support for the Mayor and Council; serves as a liaison between the public, the City Manager's Office, and City Council; manages special projects for the Mayor and Council. Essential Duties
Supports the City's Elected Officials; composes, prepares and types reports, communications, written documents, and other correspondence requiring independent judgment in handling format, procedure, and context. Oversees plans; reviews and recommends new or enhanced operating procedures; and sets up and maintains complex electronic and paper filing systems. Leads special projects as required by the Mayor and Council including research, planning, coordination, and supervision of projects/events. Composes correspondence; compiles support materials for the Mayor and Council. Receives, investigates, and responds to sensitive phone calls, citizen inquiries, and/or complaints that may involve confidential matters. Schedules meetings and appointments; assists in the planning, preparing, organizing and scheduling of events for the Mayor and Council. Maintains electronic calendars; coordinates business dates; makes travel arrangements; greets visitors; screens, responds to, and/or routes incoming mail and telephone calls; and attends meetings. Reconciles P-Cards for assigned area, processes invoices, travel authorizations, and travel reimbursements. Performs basic technical support for Elected Officials. Understands established policy and provides information for the resolution of problems; performs complex, diversified, and specialized administrative work in providing executive assistance. Maintains office files; orders office supplies. Ensures Elected Officials have all materials needed on time to prepare for City Boards, Commissions, Committees, local government, County, and Northern Arizona representative meetings as they are assigned to attend. Performs other duties as assigned. Qualifications
Education and/or Experience:
High school diploma or GED equivalent required. Five (5) years of experience demonstrating working in a diversified executive administrative support capacity; or any combination of training, certifications, or qualifying experience that provides the ability to successfully fulfill the essential knowledge, skills, and abilities to perform the essential functions of the position. Knowledge, Skills, and Abilities:
Extensive knowledge of the City's governmental organization, policies, and procedures; proficiency in modern office practices, procedures, and software; ability to handle and prioritize multiple projects; excellent written and verbal communication skills; and ability to maintain confidentiality and perform special projects as assigned. Physical Demands and Working Conditions
Work is performed in a standard City office environment. Safely operates a City vehicle and various standard office equipment. Communicates both in person and over the telephone. Work requires sensitivity to change and responsiveness to changing goals and priorities. Background Screening
Successful candidate will receive a post-offer, pre-employment background screening to include drug screening, motor vehicle records check, and criminal background screening. Contact Information
City of Prescott 201 N. Montezuma Street, Suite 207 Prescott, AZ 86301 Email: hr@prescott-az.gov Website: www.prescott-az.gov Phone: 928-777-1410 / Fax: 928-777-1213 When advised, reasonable accommodations will be made in order for an otherwise qualified applicant with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as “Safety Sensitive.” The City of Prescott is an Equal Employment Opportunity employer.
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