Closing/Transaction Manager, Commercial Real Estate

Summary The Closing/Transaction Manager will act as a liaison between the lending origination team, borrower, third party closing agents (such as escrow and title companies), counsel and third‑party vendors to ensure loans are closed, funded and documented in accordance with the approved terms and structure. They will work on a variety of large opportunistic and value‑add institutional real estate transactions, including all major property types across the country. This role is headquartered from either Dallas, Los Angeles or San Francisco.

Key Responsibilities

Review Greenlight Memo and Term Sheet for comprehension of the deal and structure

Participate in weekly deal calls related to the progress of each loan transaction

Establish Clearing and Cash Management Accounts and follow‑up for Compliance Approval

Review Borrower Organization Chart for completeness ensuring KYC Credit Forms are received, OFAC/background searches and credit reports are ordered in accordance with Company policy

Work with insurance consultant and follow up for the consultant's review and mark‑up of the insurance provision in the Loan Agreement; review consultant's report and certificates and prepare Insurance Escrow Analysis

Track loan expenses against the application deposit, determine if additional deposit is required and coordinate with the Banking Team

Discuss and determine Note Structure with Syndication team, calculate initial funding amounts based on note splits and calculate spreads for each Note

Review draft loan agreements and guaranties for accuracy of loan terms, note splits, loan escrows and reserves, guarantor, net worth and liquidity covenants

Coordinate execution of Loan Documents

Review Interest Rate Cap Bid package for compliance to Company policy, accuracy of notional amount and advance schedule, strike rate and term

Prepare Lender Loan Settlement Statement; calculate loan escrows and reserves, coordinate with Title/Escrow to ensure the escrow statement accounts for all note amounts and Lender charges

Verify equity at closing and balance construction budget to reflect disbursements made at closing

Obtain Escrow wire instructions and contacts

Prepare and distribute Investor Capital Call Notices/Funding Instructions to Investors, Operations and Accounting and follow‑up with investor or Accounting Department throughout the closing process to ensure funds are released

Authorize release of Net Expense Deposit

Reconcile Sources & Uses to Escrow Statement to ensure the deal is closed in accordance with deal metrics presented to Investor

Confirm Investment Committee approval is final and credit and legal sign‑off are obtained prior to closing

Verify Title Company/Escrow Agent's receipt of funds necessary to close

Obtain final executed closing documents from Closing Counsel and ensure documents are sent to the Custodian

Ensure post‑closing agreements (co‑lenders, participation certificates, etc.) are received, checked and distributed

For Fund IV Mezzanine Loans, ensure REIT Asset Checklist is completed, distributed and confirm asset meets "Good REIT" criteria

Coordinate post‑closing document delivery with Documentation Managers and confirm due diligence and applicable internal documents are uploaded to war rooms used to transition documents to Investors and Loan Servicer

Manage the Deal Set Up in Backshop for transition of the deal to Asset Management and review accuracy of data entry by third‑party contractors

Manage Syndication closing process

This is not a comprehensive listing of activities, duties or responsibilities, which may change at any time without notice

Job Qualifications

Minimum 3 years' experience closing complex bridge, construction and/or mezzanine loans secured by commercial real estate or other relevant experience

Working knowledge of complex commercial real estate financing terminology, concepts, and structure

Strong organizational skills to handle multiple transactions simultaneously with accuracy

Strong oral and written communication skills to act as liaison between lending origination team, borrower, third‑party closing agents (such as escrow and title companies), counsel and third‑party vendors

Meticulous attention to detail

Intermediate Excel skills required and Word proficiency

Ability to adapt to changes in policy and procedure, have an entrepreneurial spirit and work independently with limited supervision

Ability to work flexible hours and days

Ability to manage multiple transactions simultaneously with accuracy in a fast‑paced deadline‑driven environment

Ability to solve problems and make decisions using policy guidelines

Seniority Level Mid‑Senior level

Employment Type Full‑time

Job Function Accounting/Auditing and Finance, Staffing and Recruiting

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