City of Port St. Lucie
Project Manager-Finance- Public Works Department
City of Port St. Lucie, Port Saint Lucie, Florida, us, 34985
Overview
The City of Port St. Lucie is an equal opportunity employer. The starting salary range for this position is $75,511.28 - $86,837.97, depending on qualifications The focus of this position is mid-level, professional accounting work covering certain phases of finance, accounting, administrative management, control, and analysis while exercising discretion and independent judgement. Performs specialized work supporting the grant management system, supporting the divisions with the management of awarded grants, monitoring, reporting and tracking grants. Monitors and tracks grants into the Munis Financial System. Specialized work performing financial and contract administration functions for sales tax funded infrastructure projects. Performs liaison functions working in collaboration with Finance, Office of Management and Budget (OMB), and the Procurement Department related to grants, contractual services contract, and other financial and procurement functions. Consistently provides reports when requested. Facilitates the development of public trust and confidence in the city. This position is an Essential classification and will be required to report to duty before, during, and immediately after a civil emergency. Responsibilities
Keeps the mission, vision and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations. Clarifies and resolves technical and contractual issues and problems with grants, and guides department staff on grant regulations and use of grant funding. Tracks actual expenditures and corresponding backup for accuracy. Verifies progression towards planned outcomes and goals. Reviews invoices and payment documentation for accuracy and proper coding; processes invoices for payment; answers from vendors and contractors regarding invoice and payment status; processes purchase orders and requisitions for supplies and services. Provides financial support to include project ledger review, grant review, and various internal/external reporting. Ensures compliance adherence to Generally Accepted Accounting Principles (GAAP) through monitoring the Project Ledger module in MUNIS. Assists in gathering, analyzing, reviewing and development of the Schedule of Expenditures of Federal Awards (SEFA), including state awards. Serves as a liaison in assisting project managers with the Project Ledger by providing training and support. Evaluates, recommends, and establishes policies and procedures to continuously improve operations, decrease turn-around times and streamline processes to provide quality customer service. May assist Project Managers with the coordination and processing of contract documents, change order requests, amendments, and/or addendums to contracts and grants. Provides financial and administrative support of Half-Cent Sales Tax Infrastructure Projects. Creates and maintains Munis project modules and financial spreadsheets to include tracking and release of project retainage. Does research, prepares and provides reports, scans documents, and creates and maintains files. Attend project meetings as requested. Assists management with the compilation of generated reports and presentations. Sets up and maintain specialized office files. Assist Project Managers with proper procurement procedures as it relates to sales tax funded projects. May be required to provide evaluation services on a selection committee for the procurement of consultant services related to sales tax funded projects. Respond to the Procurement Department concerning the Fiscal Year-end closeouts. Prepares and provides visa authorization forms and processes transactions for payment. Reviews invoices for accuracy and processes invoices for payment; ensures the project does not exceed budget and is compliant with contract pricing. May act as the liaison to independent auditors and/or sales tax review committee. May serve as a liaison between City, public, developers, contractors, and other regulatory agencies with regards to assigned sales tax funded infrastructure projects. Responds to vendor inquiries and obtains required insurance and proper licenses. Research vendor statements for accuracy and response as needed. Involved with budget process; completes forms and provides budget analysis for sales tax funded infrastructure projects. Liaison to Financial Management and the Procurement Department as it relates to sales tax funded contracts; provides all relative information, specifications, memorandums, financial information, timelines and other information as it may relate to contracts; Prepares any ancillary documents needed to process changes to contracts. Other duties as may be assigned. Education and Experience
Graduation from an accredited college or university with a bachelor’s degree in accounting, Public or Business Administration, or a related field required. Two (2) years of experience in accounting, preferably. Two (2) years of experience in the government sector and two (2) years of experience in grant financial management is required. Knowledge, Skills & Abilities
Knowledge of City rules, regulations, policies and procedures. Knowledge of basic accounting principles. Knowledge and understanding of grant applications and processes. Knowledge of governmental budgeting and accounting principles. Intermediate Microsoft Excel skills to include VLOOKUP, PIVOTS, conditional formatting, advanced formulas, and working with downloads from ERP. Ability to prepare and present information clearly to City employees, Council and the public. Ability to access, input and retrieve information from a computer. Ability to implement grant and budget procedures. Ability to establish and maintain effective working relationships with employees and the public. Ability to communicate professionally and effectively both in writing and verbally. Ability to focus on the positive in every situation. Ability to model respect for individuals, teams, and the organization. Ability to stay centered when challenged. Ability to establish and maintain the trust and confidence of the department and public. Ability to follow through with assigned tasks. Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The office environment is fast paced. Documentation Requirements
Please Read Carefully Applicants, including City of Port St Lucie employees, must upload and submit attached copies of their education credentials with the employment application. Please attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile, but they will not attach automatically, and you will be deemed ineligible without the proper documentation. All documents submitted must be clear, legible, and in proper format. Proof of education in the form of a diploma, degree, or transcripts. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency. Translations of diplomas/degrees are not accepted. Audit/Academic reports are not accepted as substitutions for college transcripts. Driver's License: A Valid Driver's License from any state may be utilized upon application; however, within thirty (30) days from the date of hire, a State of Florida Driver's License (Class E or higher) must be presented. *Approved Credential Evaluation Agencies: credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by an accredited four-year college or university in the United States; a current member of the National Association of Credential Evaluation Services (NACES); a current member of the Association of International Credential Evaluators (AICE); or a recognized Professional Organization.
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The City of Port St. Lucie is an equal opportunity employer. The starting salary range for this position is $75,511.28 - $86,837.97, depending on qualifications The focus of this position is mid-level, professional accounting work covering certain phases of finance, accounting, administrative management, control, and analysis while exercising discretion and independent judgement. Performs specialized work supporting the grant management system, supporting the divisions with the management of awarded grants, monitoring, reporting and tracking grants. Monitors and tracks grants into the Munis Financial System. Specialized work performing financial and contract administration functions for sales tax funded infrastructure projects. Performs liaison functions working in collaboration with Finance, Office of Management and Budget (OMB), and the Procurement Department related to grants, contractual services contract, and other financial and procurement functions. Consistently provides reports when requested. Facilitates the development of public trust and confidence in the city. This position is an Essential classification and will be required to report to duty before, during, and immediately after a civil emergency. Responsibilities
Keeps the mission, vision and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations. Clarifies and resolves technical and contractual issues and problems with grants, and guides department staff on grant regulations and use of grant funding. Tracks actual expenditures and corresponding backup for accuracy. Verifies progression towards planned outcomes and goals. Reviews invoices and payment documentation for accuracy and proper coding; processes invoices for payment; answers from vendors and contractors regarding invoice and payment status; processes purchase orders and requisitions for supplies and services. Provides financial support to include project ledger review, grant review, and various internal/external reporting. Ensures compliance adherence to Generally Accepted Accounting Principles (GAAP) through monitoring the Project Ledger module in MUNIS. Assists in gathering, analyzing, reviewing and development of the Schedule of Expenditures of Federal Awards (SEFA), including state awards. Serves as a liaison in assisting project managers with the Project Ledger by providing training and support. Evaluates, recommends, and establishes policies and procedures to continuously improve operations, decrease turn-around times and streamline processes to provide quality customer service. May assist Project Managers with the coordination and processing of contract documents, change order requests, amendments, and/or addendums to contracts and grants. Provides financial and administrative support of Half-Cent Sales Tax Infrastructure Projects. Creates and maintains Munis project modules and financial spreadsheets to include tracking and release of project retainage. Does research, prepares and provides reports, scans documents, and creates and maintains files. Attend project meetings as requested. Assists management with the compilation of generated reports and presentations. Sets up and maintain specialized office files. Assist Project Managers with proper procurement procedures as it relates to sales tax funded projects. May be required to provide evaluation services on a selection committee for the procurement of consultant services related to sales tax funded projects. Respond to the Procurement Department concerning the Fiscal Year-end closeouts. Prepares and provides visa authorization forms and processes transactions for payment. Reviews invoices for accuracy and processes invoices for payment; ensures the project does not exceed budget and is compliant with contract pricing. May act as the liaison to independent auditors and/or sales tax review committee. May serve as a liaison between City, public, developers, contractors, and other regulatory agencies with regards to assigned sales tax funded infrastructure projects. Responds to vendor inquiries and obtains required insurance and proper licenses. Research vendor statements for accuracy and response as needed. Involved with budget process; completes forms and provides budget analysis for sales tax funded infrastructure projects. Liaison to Financial Management and the Procurement Department as it relates to sales tax funded contracts; provides all relative information, specifications, memorandums, financial information, timelines and other information as it may relate to contracts; Prepares any ancillary documents needed to process changes to contracts. Other duties as may be assigned. Education and Experience
Graduation from an accredited college or university with a bachelor’s degree in accounting, Public or Business Administration, or a related field required. Two (2) years of experience in accounting, preferably. Two (2) years of experience in the government sector and two (2) years of experience in grant financial management is required. Knowledge, Skills & Abilities
Knowledge of City rules, regulations, policies and procedures. Knowledge of basic accounting principles. Knowledge and understanding of grant applications and processes. Knowledge of governmental budgeting and accounting principles. Intermediate Microsoft Excel skills to include VLOOKUP, PIVOTS, conditional formatting, advanced formulas, and working with downloads from ERP. Ability to prepare and present information clearly to City employees, Council and the public. Ability to access, input and retrieve information from a computer. Ability to implement grant and budget procedures. Ability to establish and maintain effective working relationships with employees and the public. Ability to communicate professionally and effectively both in writing and verbally. Ability to focus on the positive in every situation. Ability to model respect for individuals, teams, and the organization. Ability to stay centered when challenged. Ability to establish and maintain the trust and confidence of the department and public. Ability to follow through with assigned tasks. Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The office environment is fast paced. Documentation Requirements
Please Read Carefully Applicants, including City of Port St Lucie employees, must upload and submit attached copies of their education credentials with the employment application. Please attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile, but they will not attach automatically, and you will be deemed ineligible without the proper documentation. All documents submitted must be clear, legible, and in proper format. Proof of education in the form of a diploma, degree, or transcripts. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency. Translations of diplomas/degrees are not accepted. Audit/Academic reports are not accepted as substitutions for college transcripts. Driver's License: A Valid Driver's License from any state may be utilized upon application; however, within thirty (30) days from the date of hire, a State of Florida Driver's License (Class E or higher) must be presented. *Approved Credential Evaluation Agencies: credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by an accredited four-year college or university in the United States; a current member of the National Association of Credential Evaluation Services (NACES); a current member of the Association of International Credential Evaluators (AICE); or a recognized Professional Organization.
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