Solarado Roofing & Solar
Administrative Accounting Specialist
Solarado Roofing & Solar, Sacramento, California, United States, 95828
Benefits:
Competitive salary
Paid time off
Training & development
About Us
Solarado Roofing & Solar is a leading, fast-growing commercial and residential roofing & solar contractor serving Northern California. We pride ourselves on integrity, craftsmanship, customer care, and operational excellence. We are looking for a highly organized and detail-oriented professional to support administrative operations, accounting workflows, and business data analysis.
Position Summary
The Administrative & Accounting Specialist supports daily business operations, manages payables and receivables, assists with project documentation and scheduling, and provides basic reporting and analysis to help leadership make data-driven decisions. The ideal candidate thrives in a fast-paced environment, is comfortable wearing multiple hats, and is proactive about improving internal processes.
Key Responsibilities Administrative Operations
Act as the first point of contact for office communication (email, phone, walk-ins)
Maintain digital and physical filing systems
Assist with contracts, agreements, job folders, customer files, and warranty paperwork
Help with coordinating scheduling: job calendars, site visits, inspections, deliveries
Support HR onboarding documentation and personnel file maintenance
Order and track office & field supplies
Assist field crews and project managers with document requests and updates
Accounts Payable (AP)
Process vendor bills, subcontractor invoices, and statements
Verify purchase orders, job costing, and appropriate approvals
Reconcile vendor accounts monthly
Track subcontractor compliance (W-9s, insurance certificates, DIR if applicable)
Coordinate payments according to terms and cash-flow planning
Accounts Receivable (AR)
Create and send customer invoices & progress billing
Track outstanding receivables and perform customer follow-up
Maintain lien release documentation and payment applications
Support collections activities when necessary
Business Analyst Functions
Monitor job profitability, cost tracking, and margin reports
Prepare weekly / monthly dashboards for leadership
Support financial forecasting and budget analysis
Identify operational inefficiencies and propose improvements
Assist in CRM, QuickBooks, and workflow optimization
Pull and interpret data from internal systems to support decision-making
Qualifications
1–5 years of administrative, accounting, or analyst experience
Experience in construction, roofing, or solar (preferred)
Strong command of QuickBooks Online, Google Workspace / Microsoft Office (Excel / Sheets proficiency required)
Familiarity with job costing, AP / AR workflows, and financial reporting
Exceptional organizational skills and attention to detail
Strong communication skills—written and verbal
Ability to manage multiple priorities and deadlines
Problem-solver with a process-improvement mindset
Soft Skills
Highly dependable and trustworthy
Self-starter with initiative to improve systems
Team-oriented, strong interpersonal skills
Ability to protect confidential information
Ownership mentality and growth mindset
Work Environment & Schedule
In-office position (Cameron Park)
Full-time (40 hours / week)
Fast-paced, collaborative environment
Compensation & Benefits
Competitive salary (DOE)
Paid time off
Growth opportunities within a rapidly expanding company
Additional benefits discussed during interview
Reports To
Operations Manager
Collaborates closely with Project Management teams
Ideal Candidate Attributes
Enjoys building structure and improving efficiency
Thrives in a growing environment with changing needs
Comfortable working cross-departmentally
Strong accountability and follow-through
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Competitive salary
Paid time off
Training & development
About Us
Solarado Roofing & Solar is a leading, fast-growing commercial and residential roofing & solar contractor serving Northern California. We pride ourselves on integrity, craftsmanship, customer care, and operational excellence. We are looking for a highly organized and detail-oriented professional to support administrative operations, accounting workflows, and business data analysis.
Position Summary
The Administrative & Accounting Specialist supports daily business operations, manages payables and receivables, assists with project documentation and scheduling, and provides basic reporting and analysis to help leadership make data-driven decisions. The ideal candidate thrives in a fast-paced environment, is comfortable wearing multiple hats, and is proactive about improving internal processes.
Key Responsibilities Administrative Operations
Act as the first point of contact for office communication (email, phone, walk-ins)
Maintain digital and physical filing systems
Assist with contracts, agreements, job folders, customer files, and warranty paperwork
Help with coordinating scheduling: job calendars, site visits, inspections, deliveries
Support HR onboarding documentation and personnel file maintenance
Order and track office & field supplies
Assist field crews and project managers with document requests and updates
Accounts Payable (AP)
Process vendor bills, subcontractor invoices, and statements
Verify purchase orders, job costing, and appropriate approvals
Reconcile vendor accounts monthly
Track subcontractor compliance (W-9s, insurance certificates, DIR if applicable)
Coordinate payments according to terms and cash-flow planning
Accounts Receivable (AR)
Create and send customer invoices & progress billing
Track outstanding receivables and perform customer follow-up
Maintain lien release documentation and payment applications
Support collections activities when necessary
Business Analyst Functions
Monitor job profitability, cost tracking, and margin reports
Prepare weekly / monthly dashboards for leadership
Support financial forecasting and budget analysis
Identify operational inefficiencies and propose improvements
Assist in CRM, QuickBooks, and workflow optimization
Pull and interpret data from internal systems to support decision-making
Qualifications
1–5 years of administrative, accounting, or analyst experience
Experience in construction, roofing, or solar (preferred)
Strong command of QuickBooks Online, Google Workspace / Microsoft Office (Excel / Sheets proficiency required)
Familiarity with job costing, AP / AR workflows, and financial reporting
Exceptional organizational skills and attention to detail
Strong communication skills—written and verbal
Ability to manage multiple priorities and deadlines
Problem-solver with a process-improvement mindset
Soft Skills
Highly dependable and trustworthy
Self-starter with initiative to improve systems
Team-oriented, strong interpersonal skills
Ability to protect confidential information
Ownership mentality and growth mindset
Work Environment & Schedule
In-office position (Cameron Park)
Full-time (40 hours / week)
Fast-paced, collaborative environment
Compensation & Benefits
Competitive salary (DOE)
Paid time off
Growth opportunities within a rapidly expanding company
Additional benefits discussed during interview
Reports To
Operations Manager
Collaborates closely with Project Management teams
Ideal Candidate Attributes
Enjoys building structure and improving efficiency
Thrives in a growing environment with changing needs
Comfortable working cross-departmentally
Strong accountability and follow-through
#J-18808-Ljbffr