Fulton County
Minimum Qualifications
• Bachelor’s Degree in accounting, finance, or a related field required.
• Supplemented by three (3) years of experience in accounting, budgeting, and/or finance, including one (1) year of lead experience.
• Any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job.
Licensing & Certification None.
Knowledge, Skills, or Abilities Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.
Examination The examination will consist of an evaluation of education and experience, accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as qualified. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.
Purpose of Classification This classification is responsible for performing accounting, financial, and procurement functions at a departmental level, conducting departmental financial and budgetary analysis, preparing reports for decision‑makers, and processing procurement requests.
Essential Functions
Leads and coordinates daily work activities of assigned staff or co‑workers:
Confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks to complete assigned work; monitors status of work in progress and inspects completed work; confers with co‑workers, assists with complex/problem situations, and provides technical expertise; assists with training and instructing co‑workers regarding operational procedures and proper use of software and databases; assists with supervision of co‑workers by reporting employee problems and providing input on disciplinary action and employee performance evaluations.
Monitors and reviews billing activities, expenditures, and financial reports:
Compiles information using the AMS Financial database; designs, prepares and maintains comprehensive reports and special accounting projects and assignments, including financial reports, reconciliation reports, grant and bond reports, revenue reports, retainage reports, and documents and statistics for decision makers.
Processes cash receipts and accounts payable:
Receives, counts, verifies, batches, records cash receipts; prepares and posts deposits; researches discrepancies; processes returned checks; reviews and enters invoices, purchase orders, payment vouchers, and similar records of transactions in an automated financial/accounting system; posts adjusting entries; reconciles accounts; verifies and monitors grant‑funded and bond‑funded expenditures as well as other expenditures; provides information on accounts payable and other financial analysis for management.
Reviews vendor invoices for accuracy, completeness and proper authorization:
Enters data into accounting system for payment; prints, verifies and submits for signature and maintains related documentation; receives correspondence from and responds to multiple Finance employees requesting vendor codes, funding lines, contract information, purchase orders and delivery orders; provides information and assistance to vendors, customers, taxpayers, county departments/employees, and others regarding customer accounts, invoices, fee schedules, deadlines, and documentation.
Responds to questions and complaints, researches problems and initiates problem resolution:
Respects vendor financial audit questions and discrepancies; coordinates with risk management regarding payments to vendors as well as funding and journal vouchers; attends kick‑off project meetings; receives checks for State DOT reimbursements and others; enters cash receipts and presents checks to Treasury; enters expense budget transfers to increase the fund, and once the funds are in place, increases the appropriate purchase order.
Prepares and submits purchase order modifications; establishes master agreements and purchase orders to facilitate payments:
Executes delivery orders and requisitions; provides bond contract value updates to shareholder; assists co‑workers with funding; tabulates accounting/financial results; submits financial documents in the financial system on behalf of the department.
Assists in the preparation and submittal of annual departmental budget:
Enters budget transfers for operational, capital, and grant budgets; monitors multiple account budgets and recommends adjustments.
Makes recommendations for changes in policies and procedures:
Improves operations, provides more responsive service, and/or optimizes the use of resources.
Coordinates special projects for the department, including financial evaluation or analysis of moderate construction/maintenance projects:
Identifies and recommends proper allocation of financial resources committed to the project.
Provides information/assistance to county departments/employees and others regarding accounting issues:
Maintains a current, comprehensive knowledge and awareness of applicable laws, regulations, principles and practices relating to government accounting, financial reporting and/or grant accounting and administration.
Provides financial information for revenue review, program review, and program audit:
Prepares and maintains financial reports, documents and statistics for decision makers; monitors the status of financial systems work in progress; consults with staff to assist with complex/problem situations providing technical expertise.
Coordinates reporting to Finance on all utility, department costs, square footage of county owned facilities, inventory and work order costs:
Conducts operational research, productivity analyses, and management studies; compiles statistical data pertaining to divisional operations; analyzes data and identifies trends; assembles and maintains files for a two‑year period culminating with reports to the Finance department.
Additional Functions
Undertakes special accounting projects and assignments and performs other related duties as required.
Performance Aptitudes
Data Utilization:
Requires the ability to evaluate, audit, deduce, and assess data using established criteria; exercises discretion in determining actual or probable consequences and references such evaluation to identify alternatives.
Human Interaction:
Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities and resolve typical problems associated with the responsibilities of the job.
Equipment, Machinery, Tools, and Materials Utilization:
Requires the ability to operate, maneuver and/or control equipment, machinery, tools, and materials used in performing essential functions.
Verbal Aptitude:
Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.
Mathematical Aptitude:
Requires the ability to perform addition, subtraction, multiplication and division; calculate decimals and percentages; compute discounts, interests, ratios; calculate surface areas, volumes, weights, and measures.
Functional Reasoning:
Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.
Situational Reasoning:
Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
Equal Opportunity Statement It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.
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Licensing & Certification None.
Knowledge, Skills, or Abilities Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.
Examination The examination will consist of an evaluation of education and experience, accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as qualified. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.
Purpose of Classification This classification is responsible for performing accounting, financial, and procurement functions at a departmental level, conducting departmental financial and budgetary analysis, preparing reports for decision‑makers, and processing procurement requests.
Essential Functions
Leads and coordinates daily work activities of assigned staff or co‑workers:
Confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks to complete assigned work; monitors status of work in progress and inspects completed work; confers with co‑workers, assists with complex/problem situations, and provides technical expertise; assists with training and instructing co‑workers regarding operational procedures and proper use of software and databases; assists with supervision of co‑workers by reporting employee problems and providing input on disciplinary action and employee performance evaluations.
Monitors and reviews billing activities, expenditures, and financial reports:
Compiles information using the AMS Financial database; designs, prepares and maintains comprehensive reports and special accounting projects and assignments, including financial reports, reconciliation reports, grant and bond reports, revenue reports, retainage reports, and documents and statistics for decision makers.
Processes cash receipts and accounts payable:
Receives, counts, verifies, batches, records cash receipts; prepares and posts deposits; researches discrepancies; processes returned checks; reviews and enters invoices, purchase orders, payment vouchers, and similar records of transactions in an automated financial/accounting system; posts adjusting entries; reconciles accounts; verifies and monitors grant‑funded and bond‑funded expenditures as well as other expenditures; provides information on accounts payable and other financial analysis for management.
Reviews vendor invoices for accuracy, completeness and proper authorization:
Enters data into accounting system for payment; prints, verifies and submits for signature and maintains related documentation; receives correspondence from and responds to multiple Finance employees requesting vendor codes, funding lines, contract information, purchase orders and delivery orders; provides information and assistance to vendors, customers, taxpayers, county departments/employees, and others regarding customer accounts, invoices, fee schedules, deadlines, and documentation.
Responds to questions and complaints, researches problems and initiates problem resolution:
Respects vendor financial audit questions and discrepancies; coordinates with risk management regarding payments to vendors as well as funding and journal vouchers; attends kick‑off project meetings; receives checks for State DOT reimbursements and others; enters cash receipts and presents checks to Treasury; enters expense budget transfers to increase the fund, and once the funds are in place, increases the appropriate purchase order.
Prepares and submits purchase order modifications; establishes master agreements and purchase orders to facilitate payments:
Executes delivery orders and requisitions; provides bond contract value updates to shareholder; assists co‑workers with funding; tabulates accounting/financial results; submits financial documents in the financial system on behalf of the department.
Assists in the preparation and submittal of annual departmental budget:
Enters budget transfers for operational, capital, and grant budgets; monitors multiple account budgets and recommends adjustments.
Makes recommendations for changes in policies and procedures:
Improves operations, provides more responsive service, and/or optimizes the use of resources.
Coordinates special projects for the department, including financial evaluation or analysis of moderate construction/maintenance projects:
Identifies and recommends proper allocation of financial resources committed to the project.
Provides information/assistance to county departments/employees and others regarding accounting issues:
Maintains a current, comprehensive knowledge and awareness of applicable laws, regulations, principles and practices relating to government accounting, financial reporting and/or grant accounting and administration.
Provides financial information for revenue review, program review, and program audit:
Prepares and maintains financial reports, documents and statistics for decision makers; monitors the status of financial systems work in progress; consults with staff to assist with complex/problem situations providing technical expertise.
Coordinates reporting to Finance on all utility, department costs, square footage of county owned facilities, inventory and work order costs:
Conducts operational research, productivity analyses, and management studies; compiles statistical data pertaining to divisional operations; analyzes data and identifies trends; assembles and maintains files for a two‑year period culminating with reports to the Finance department.
Additional Functions
Undertakes special accounting projects and assignments and performs other related duties as required.
Performance Aptitudes
Data Utilization:
Requires the ability to evaluate, audit, deduce, and assess data using established criteria; exercises discretion in determining actual or probable consequences and references such evaluation to identify alternatives.
Human Interaction:
Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities and resolve typical problems associated with the responsibilities of the job.
Equipment, Machinery, Tools, and Materials Utilization:
Requires the ability to operate, maneuver and/or control equipment, machinery, tools, and materials used in performing essential functions.
Verbal Aptitude:
Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.
Mathematical Aptitude:
Requires the ability to perform addition, subtraction, multiplication and division; calculate decimals and percentages; compute discounts, interests, ratios; calculate surface areas, volumes, weights, and measures.
Functional Reasoning:
Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.
Situational Reasoning:
Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
Equal Opportunity Statement It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.
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