Empire State
Job Description
Applicants MUST submit a cover letter with resume to be considered.
This position requires in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.
BASIC FUNCTION The Executive Assistant will be a critical part of the ConnectALL team by supporting the SVP and helping manage and prioritize his time effectively while maintaining key relationships. The role involves interacting with high-level government officials and industry executives, supporting the team, and cultivating productive working relationships across ESD. The candidate must navigate complex internal systems and processes, exhibit resourcefulness and creativity, and thrive in a fast-paced environment driven by a strong sense of mission.
WORK PERFORMED
Maintain the SVP’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in allocating time and evaluating needs.
Manage the flow of documents to the SVP for review, approval, or signature.
Serve as a primary point of contact between the ConnectALL Office and internal and external groups to coordinate scheduling and provide administrative support for governance meetings.
Determine priority of matters for the SVP; redirect matters to staff or handle them personally as appropriate.
Keep the SVP advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Compose and prepare letters for routine correspondence requiring the SVP’s signature.
Schedule departmental meetings and assist in preparing and distributing meeting agendas and materials.
Prepare, reconcile, and submit expense reports.
Answer a variety of questions with tact and diplomacy, take messages, and direct calls appropriately for resolution.
Other additional duties as assigned.
MINIMUM REQUIREMENTS
Education Level Required: High School diploma or equivalent. College degree preferred; 8+ years of direct relevant experience supporting executives may be substituted.
Relevant Experience: 4+ years of experience supporting a senior executive or team.
Knowledge Required: Excellent written and verbal communication skills, including editing and proofreading. Exceptional time‑management and organizational skills with the ability to prioritize competing deadlines. Detail-oriented with a focus on anticipating the needs of executives and senior staff. Excellent interpersonal skills and experience managing sensitive relationships while handling confidential information with discretion. Proficient computer skills, including the Microsoft Office Suite.
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Applicants MUST submit a cover letter with resume to be considered.
This position requires in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.
BASIC FUNCTION The Executive Assistant will be a critical part of the ConnectALL team by supporting the SVP and helping manage and prioritize his time effectively while maintaining key relationships. The role involves interacting with high-level government officials and industry executives, supporting the team, and cultivating productive working relationships across ESD. The candidate must navigate complex internal systems and processes, exhibit resourcefulness and creativity, and thrive in a fast-paced environment driven by a strong sense of mission.
WORK PERFORMED
Maintain the SVP’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in allocating time and evaluating needs.
Manage the flow of documents to the SVP for review, approval, or signature.
Serve as a primary point of contact between the ConnectALL Office and internal and external groups to coordinate scheduling and provide administrative support for governance meetings.
Determine priority of matters for the SVP; redirect matters to staff or handle them personally as appropriate.
Keep the SVP advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Compose and prepare letters for routine correspondence requiring the SVP’s signature.
Schedule departmental meetings and assist in preparing and distributing meeting agendas and materials.
Prepare, reconcile, and submit expense reports.
Answer a variety of questions with tact and diplomacy, take messages, and direct calls appropriately for resolution.
Other additional duties as assigned.
MINIMUM REQUIREMENTS
Education Level Required: High School diploma or equivalent. College degree preferred; 8+ years of direct relevant experience supporting executives may be substituted.
Relevant Experience: 4+ years of experience supporting a senior executive or team.
Knowledge Required: Excellent written and verbal communication skills, including editing and proofreading. Exceptional time‑management and organizational skills with the ability to prioritize competing deadlines. Detail-oriented with a focus on anticipating the needs of executives and senior staff. Excellent interpersonal skills and experience managing sensitive relationships while handling confidential information with discretion. Proficient computer skills, including the Microsoft Office Suite.
#J-18808-Ljbffr