Simpson Thacher and Bartlett LLP
Under general supervision, the Billing Assistant is responsible for assisting Billing Coordinators with billing related inquiries, proformas, invoice processing, data processing and related administrative duties.
Responsibilities
Assist Billing Coordinators with performing proforma edits, creating and editing bill drafts, and processing invoices
Assist Billing Coordinators with the filing of bill packages
Maintain and update special instructions related to billing attorneys' clients and matters
Assist with electronic invoice submissions
Respond to internal inquiries in a timely manner
Support Billing coordinators with follow-up via email or phone as requested, providing superior customer service
Observe confidentiality of client and firm matters
Provide administrative support as needed (i.e. filing, providing client invoice copies, pulling disbursement back up)
Flexibility to work additional hours as needed
Assist with special projects as needed
Perform other duties as assigned
Required Skills
Strong communication skills, both written and oral
Ability to effectively present information verbally and in writing
Basic math skills: add, subtract, multiply, and divide
Ability to use an accounting calculator
Ability to utilize computerized accounting and payables software programs (ie. CMS, Excel, Word)
Ability to work effectively individually independently at times with minimal supervision in a fast-paced environment
Must be able to work collaboratively in a team environment
Proficiency in MS Office Suite and Excel
Strong attention to detail
Strong customer service skills
Demonstrated analytical and problem-solving skills
Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
Ability to adapt to all work situations in order to achieve desired results
Ability to use discretion with sensitive and confidential information
Preferred Skills
A minimum of 1-2 years billing, finance or accounting experience in a law firm environment
Minimum 1 year experience with 3E or related applications
Required Education
High School diploma or GED equivalent required
Preferred Education
BA preferred
Salary Information
NY Only:
The estimated base salary range for this position is
$65,000 to $75,000
at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
Privacy Notice
For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
#LI-Hybrid
Responsibilities
Assist Billing Coordinators with performing proforma edits, creating and editing bill drafts, and processing invoices
Assist Billing Coordinators with the filing of bill packages
Maintain and update special instructions related to billing attorneys' clients and matters
Assist with electronic invoice submissions
Respond to internal inquiries in a timely manner
Support Billing coordinators with follow-up via email or phone as requested, providing superior customer service
Observe confidentiality of client and firm matters
Provide administrative support as needed (i.e. filing, providing client invoice copies, pulling disbursement back up)
Flexibility to work additional hours as needed
Assist with special projects as needed
Perform other duties as assigned
Required Skills
Strong communication skills, both written and oral
Ability to effectively present information verbally and in writing
Basic math skills: add, subtract, multiply, and divide
Ability to use an accounting calculator
Ability to utilize computerized accounting and payables software programs (ie. CMS, Excel, Word)
Ability to work effectively individually independently at times with minimal supervision in a fast-paced environment
Must be able to work collaboratively in a team environment
Proficiency in MS Office Suite and Excel
Strong attention to detail
Strong customer service skills
Demonstrated analytical and problem-solving skills
Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
Ability to adapt to all work situations in order to achieve desired results
Ability to use discretion with sensitive and confidential information
Preferred Skills
A minimum of 1-2 years billing, finance or accounting experience in a law firm environment
Minimum 1 year experience with 3E or related applications
Required Education
High School diploma or GED equivalent required
Preferred Education
BA preferred
Salary Information
NY Only:
The estimated base salary range for this position is
$65,000 to $75,000
at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
Privacy Notice
For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
#LI-Hybrid