Calculated Hire is hiring: Executive Assistant in Charlotte

Recruitment Specialist at Calculated Hire Position Overview Seeking a skilled and experienced Executive Assistant to provide comprehensive administrative support to our senior leadership team, including Senior Vice Presidents, Presidents, Vice Presidents with Chief designations, and Vice Presidents reporting to Executive Vice Presidents who are direct reports to the CEO. This is a standalone position requiring exceptional discretion, professionalism, and the ability to manage complex, evolving priorities in a fast‑paced executive environment. Key Responsibilities Provide high‑level administrative support to multiple senior executives, exercising the utmost confidentiality, tact, and diplomacy Compile, organize, and format information into comprehensive packages (Word, Excel, PowerPoint documents into PDFs) – representing approximately 90% of daily responsibilities Prepare and edit executive‑level presentations for Senior Management Committee (SMC) and Board‑level meetings using advanced PowerPoint skills Proactively anticipate and manage the Chief Nuclear Officer’s evolving priorities, visualizing calendar needs and scheduling accordingly Screen and direct incoming calls, visitors, mail, and emails; prepare responses to routine correspondence and inquiries Arrange complex business travel itineraries and coordinate expense reporting Organize meeting arrangements, prepare agendas, take minutes, and manage follow‑up actions Maintain confidential files, records, calendars, and executive diaries with meticulous attention to detail Interface professionally with internal and external executives while maintaining strict confidentiality protocols Required Qualifications Bachelor’s degree plus 6 years of relevant administrative experience High School diploma plus 10 years of broad administrative experience in lieu of degree Technical Skills Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, Teams, and SharePoint Document compilation expertise: Ability to create professional document packages and convert multiple file formats to PDF Experience preparing executive‑level presentations (preferred) Demonstrated ability to handle sensitive information with absolute confidentiality Exceptional ability to anticipate needs and adapt to changing priorities Operates effectively with limited supervision while maintaining high standards Outstanding written and verbal communication skills for executive‑level interactions Superior time management and multitasking abilities in a dynamic environment Seniority level Associate Employment type Full‑time Job function Administrative Industries: Utilities Administration and Office Administration #J-18808-Ljbffr