Hakes Brothers LCNM, LLC
Overview
The Senior Purchasing Agent is responsible for monitoring costs associated with products in both development and construction phases, collaborating with other departments to identify and implement cost-efficient methods and materials, sourcing new vendors and trades, negotiating with vendors/trades to obtain reduced costs, and executing purchase orders/work orders. Responsibilities
Controlling and Reducing Costs: Choose vendors using a balanced approach (quality, cost, service); procure contracts and material costs at the lowest possible cost while maintaining quality and service standards; work with other departments to value engineer new products and projects; provide support and feedback for purchasing strategy adjustments; work with peers to generate ideas to cut costs; complete detailed estimates of costs and quantities of residential products using comparative and differential estimating techniques in Microsoft Excel and/or Google Sheets; design and implement strategies that reduce build-times, cost, and maintain or increase quality standards; be directly responsible for purchasing information accuracy on sales documents (option prices, custom option costing and pricing, selection, colors, etc.). New Communities
Provide accurate quantity takeoffs for new plans. Create accurate material lists for each new plan. Create accurate contract budgets for each new plan. Negotiate with trade contractors and vendors to deliver high value. Create accurate lot premium budgets for each new subdivision. Variance Reporting
Track VPOs on a daily basis on the VPO Log. Forward all "VPO Approved" emails to the appropriate Superintendent to inform them of extra material ordered. Review the VPO Log at month end and provide recommendations to improve future variances. Submit Variance Report to the Purchasing Manager by the 25th of the month for all homes closed in the previous month. Process Exception Reports within 3 to 5 hours of receipt from Accounting (submit to Construction by 12:00 PM and to Accounting by 1:30 PM). Hard Costs
Complete all hard cost updates by the assigned deadline. Bid lumber by the assigned deadline. Run and review Hard Cost Report (follow the Hard Cost Process exactly). Run and review Option Price Updates (follow the Option Price Update Process exactly) and deliver to the Purchasing Manager 3 days prior to the option price deadline. Enforce vendor increase policies. Custom Options
Track custom option requests and status on the Custom Option Tracker. Estimate custom options (ensure all estimates are completed within 3 days of the request or within 5 days for structural requests that require a drawing). Responsible for the accuracy of all custom option estimates for Sales. House Release
Follow House Release process exactly to ensure correct variance reporting. Provide detailed Load Budget Request Sheet to Accounting with proper expectations when asking for budgets to be loaded. Cost Cuts
Strive to achieve cost cut goals each quarter through negotiating and value engineering. Record progress on Cost Cut Tracker. Vendor Paperwork
Update Vendor Paperwork Tracker every Thursday. Record date of the most recently signed Schedule A for all vendors. Rebates
Ensure that Hakes Brothers is submitting and collecting on all rebate programs on a quarterly basis by the 10th of the month. Builder of Choice
Help Hakes Brothers become the Builder of Choice for our trade contractors. Manage trade contractors and supplier relationships so they can accomplish their jobs effectively and efficiently. Work with trade contractors to create value for them, as well as for Hakes Brothers. Be firm but fair; be consistent and reliable; instill discipline; give ample lead times; provide proper materials to execute the job; pay on time; be a good listener, and show respect. Manage Professional Relationships
Cooperate with other departments and work to better the overall culture at Hakes Brothers. Professional Appearance / Team Player
Always look, dress and speak professionally. Be a Leader. Be an example to other Purchasing Agents. Be the top performer of each of the Purchasing Agent responsibilities. Be a positive voice for the company. Vehicle
Must own or have access to a vehicle for daily work. Must carry a valid driver\'s license and auto liability insurance. Other
Other duties as assigned. Education
Required: High School diploma or GED Experience / Qualifications
Preferred: At least two years\' relevant experience Skills / Abilities
Excellent organizational skills and attention to detail Excellent problem-solving skills Excellent written and verbal communication skills Physical Requirements
Prolonged periods sitting at a desk and working on a computer Must be able to access and navigate all areas under consideration in all types of weather Ability to work in various weather conditions - heat, rain, cold, etc.
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The Senior Purchasing Agent is responsible for monitoring costs associated with products in both development and construction phases, collaborating with other departments to identify and implement cost-efficient methods and materials, sourcing new vendors and trades, negotiating with vendors/trades to obtain reduced costs, and executing purchase orders/work orders. Responsibilities
Controlling and Reducing Costs: Choose vendors using a balanced approach (quality, cost, service); procure contracts and material costs at the lowest possible cost while maintaining quality and service standards; work with other departments to value engineer new products and projects; provide support and feedback for purchasing strategy adjustments; work with peers to generate ideas to cut costs; complete detailed estimates of costs and quantities of residential products using comparative and differential estimating techniques in Microsoft Excel and/or Google Sheets; design and implement strategies that reduce build-times, cost, and maintain or increase quality standards; be directly responsible for purchasing information accuracy on sales documents (option prices, custom option costing and pricing, selection, colors, etc.). New Communities
Provide accurate quantity takeoffs for new plans. Create accurate material lists for each new plan. Create accurate contract budgets for each new plan. Negotiate with trade contractors and vendors to deliver high value. Create accurate lot premium budgets for each new subdivision. Variance Reporting
Track VPOs on a daily basis on the VPO Log. Forward all "VPO Approved" emails to the appropriate Superintendent to inform them of extra material ordered. Review the VPO Log at month end and provide recommendations to improve future variances. Submit Variance Report to the Purchasing Manager by the 25th of the month for all homes closed in the previous month. Process Exception Reports within 3 to 5 hours of receipt from Accounting (submit to Construction by 12:00 PM and to Accounting by 1:30 PM). Hard Costs
Complete all hard cost updates by the assigned deadline. Bid lumber by the assigned deadline. Run and review Hard Cost Report (follow the Hard Cost Process exactly). Run and review Option Price Updates (follow the Option Price Update Process exactly) and deliver to the Purchasing Manager 3 days prior to the option price deadline. Enforce vendor increase policies. Custom Options
Track custom option requests and status on the Custom Option Tracker. Estimate custom options (ensure all estimates are completed within 3 days of the request or within 5 days for structural requests that require a drawing). Responsible for the accuracy of all custom option estimates for Sales. House Release
Follow House Release process exactly to ensure correct variance reporting. Provide detailed Load Budget Request Sheet to Accounting with proper expectations when asking for budgets to be loaded. Cost Cuts
Strive to achieve cost cut goals each quarter through negotiating and value engineering. Record progress on Cost Cut Tracker. Vendor Paperwork
Update Vendor Paperwork Tracker every Thursday. Record date of the most recently signed Schedule A for all vendors. Rebates
Ensure that Hakes Brothers is submitting and collecting on all rebate programs on a quarterly basis by the 10th of the month. Builder of Choice
Help Hakes Brothers become the Builder of Choice for our trade contractors. Manage trade contractors and supplier relationships so they can accomplish their jobs effectively and efficiently. Work with trade contractors to create value for them, as well as for Hakes Brothers. Be firm but fair; be consistent and reliable; instill discipline; give ample lead times; provide proper materials to execute the job; pay on time; be a good listener, and show respect. Manage Professional Relationships
Cooperate with other departments and work to better the overall culture at Hakes Brothers. Professional Appearance / Team Player
Always look, dress and speak professionally. Be a Leader. Be an example to other Purchasing Agents. Be the top performer of each of the Purchasing Agent responsibilities. Be a positive voice for the company. Vehicle
Must own or have access to a vehicle for daily work. Must carry a valid driver\'s license and auto liability insurance. Other
Other duties as assigned. Education
Required: High School diploma or GED Experience / Qualifications
Preferred: At least two years\' relevant experience Skills / Abilities
Excellent organizational skills and attention to detail Excellent problem-solving skills Excellent written and verbal communication skills Physical Requirements
Prolonged periods sitting at a desk and working on a computer Must be able to access and navigate all areas under consideration in all types of weather Ability to work in various weather conditions - heat, rain, cold, etc.
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