Nashville Public Radio
Introduction
This job was posted by https://www.azjobconnection.gov. For more information, please see: https://www.azjobconnection.gov/jobs/7238010.
Summary Under general supervision, provides staff support and administrative assistance to the Human Resources Officer by coordinating office and administrative activities.
Distinguishing Characteristics This is a singular tiered position that reports directly to the Human Resources Officer.
Essential Job Functions Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The following represents a summary of the major duties and responsibilities performed by employees in this job. Incumbents may not be required to perform all duties listed, and may be required to perform additional position‑specific tasks. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job‑related tasks other than those specifically presented in this description.
Schedules interviews, creates interview packets, and assists with the interviewing and screening process of applicants as requested by Department Heads and Managers.
Coordinates new hire recruitment advertisements for hard‑to‑fill positions, including creating a new social media ad monthly for publishing, newspaper ads, website, job service, etc.
Posts City of Safford vacancies on the COS website, AZ League of Cities & Towns site, DES office, Facebook, LinkedIn and veterans websites; posts internal and departmental vacancies.
Completes Human Resources supply ordering as requested by other HR team members.
Completes Human Resources check requests for invoices as requested by other HR team members.
Maintains electronic personnel files and other files (electronic and hard copy) with current and easily retrievable information.
Completes various surveys, employment verifications, new hire references and other requested reports such as the volunteer hours report, monthly CES report and monthly birthdays report (for Clerks office).
Maintains the City safety data sheet management system, reaching out to departments annually for chemical list updates and keeping printed binders for each location updated.
Prepares the annual training plans in Vector Solutions Safe Personnel system and sends management reminders on outstanding assignments.
Runs longevity reports and creates longevity certificates; handles longevity check requests and prepares longevity packets to include longevity coins for disbursement on a quarterly basis.
Updates job descriptions as requested by management and maintains job descriptions in an organized fashion in Laserfiche and on the City of Safford website.
Updates the organizational chart every six months.
Serves on the Employee Appreciation Committee (EAC) in accordance with the EAC guidelines, including serving in different capacities and positions; coordinates HR responsibilities for the EAC, running errands, creating shopping lists, planning, and creating decorations and catering orders.
Acts as the City’s wellness representative for all RAGHT wellness needs, coordinating health screenings, processing wellness marketing material and wellness dollar prize purchases.
Assists the HR Officer and HR Analyst with annual significant/large projects such as ACA‑1095s, pool staff onboarding and open enrollment.
Coordinates the random drug testing of safety‑sensitive employees.
Tracks and processes employee probationary and annual evaluations, including spreadsheet tracking, calendar reminders, email reminders and processing personnel action forms as needed for increases.
Tracks certification and license renewals and expirations, including spreadsheet entries, calendar reminders, email reminders and processing personnel action forms as needed for differentials.
Processes unemployment claim requests.
Processes education reimbursement requests.
Produces and publishes the monthly employee HR newsletter.
Administers language skill testing as requested for language differential eligibility.
Provides backup assistance to the HR Analyst in the case of absence for vacation and leaves of absence.
Processes public records requests.
Answers the telephone and greets visitors to the department, providing appropriate information and assistance.
Keeps SOPs in the Human Resources Notebook current, thorough and easily understandable for other HR team members’ interpretation.
Performs other related duties as assigned.
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Summary Under general supervision, provides staff support and administrative assistance to the Human Resources Officer by coordinating office and administrative activities.
Distinguishing Characteristics This is a singular tiered position that reports directly to the Human Resources Officer.
Essential Job Functions Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The following represents a summary of the major duties and responsibilities performed by employees in this job. Incumbents may not be required to perform all duties listed, and may be required to perform additional position‑specific tasks. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job‑related tasks other than those specifically presented in this description.
Schedules interviews, creates interview packets, and assists with the interviewing and screening process of applicants as requested by Department Heads and Managers.
Coordinates new hire recruitment advertisements for hard‑to‑fill positions, including creating a new social media ad monthly for publishing, newspaper ads, website, job service, etc.
Posts City of Safford vacancies on the COS website, AZ League of Cities & Towns site, DES office, Facebook, LinkedIn and veterans websites; posts internal and departmental vacancies.
Completes Human Resources supply ordering as requested by other HR team members.
Completes Human Resources check requests for invoices as requested by other HR team members.
Maintains electronic personnel files and other files (electronic and hard copy) with current and easily retrievable information.
Completes various surveys, employment verifications, new hire references and other requested reports such as the volunteer hours report, monthly CES report and monthly birthdays report (for Clerks office).
Maintains the City safety data sheet management system, reaching out to departments annually for chemical list updates and keeping printed binders for each location updated.
Prepares the annual training plans in Vector Solutions Safe Personnel system and sends management reminders on outstanding assignments.
Runs longevity reports and creates longevity certificates; handles longevity check requests and prepares longevity packets to include longevity coins for disbursement on a quarterly basis.
Updates job descriptions as requested by management and maintains job descriptions in an organized fashion in Laserfiche and on the City of Safford website.
Updates the organizational chart every six months.
Serves on the Employee Appreciation Committee (EAC) in accordance with the EAC guidelines, including serving in different capacities and positions; coordinates HR responsibilities for the EAC, running errands, creating shopping lists, planning, and creating decorations and catering orders.
Acts as the City’s wellness representative for all RAGHT wellness needs, coordinating health screenings, processing wellness marketing material and wellness dollar prize purchases.
Assists the HR Officer and HR Analyst with annual significant/large projects such as ACA‑1095s, pool staff onboarding and open enrollment.
Coordinates the random drug testing of safety‑sensitive employees.
Tracks and processes employee probationary and annual evaluations, including spreadsheet tracking, calendar reminders, email reminders and processing personnel action forms as needed for increases.
Tracks certification and license renewals and expirations, including spreadsheet entries, calendar reminders, email reminders and processing personnel action forms as needed for differentials.
Processes unemployment claim requests.
Processes education reimbursement requests.
Produces and publishes the monthly employee HR newsletter.
Administers language skill testing as requested for language differential eligibility.
Provides backup assistance to the HR Analyst in the case of absence for vacation and leaves of absence.
Processes public records requests.
Answers the telephone and greets visitors to the department, providing appropriate information and assistance.
Keeps SOPs in the Human Resources Notebook current, thorough and easily understandable for other HR team members’ interpretation.
Performs other related duties as assigned.
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