Robert Half
Description We are looking for a meticulous Administrative Assistant to join our team in Antioch, California. This role is a Contract to permanent position and requires consistent, onsite availability. The ideal candidate will play a key role in supporting daily operations, maintaining efficient workflows, and ensuring smooth communication across the office. Responsibilities:
- Accurately input data into spreadsheets and Smartsheet to maintain organized records.
- Manage outgoing mail and correspondence, including drafting and sending emails.
- Monitor and replenish office supplies, including snacks for the kitchen, to ensure continuous availability.
- Verify and review timesheets submitted by the superintendent every morning, addressing any missing timecards.
- Answer inbound calls and provide prompt and attentive customer service.
- Schedule appointments and maintain calendars to optimize time management.
- Coordinate with team members to ensure timely completion of administrative tasks.
- Assist with creating reports and presentations using Microsoft Office tools.
- Support general office operations and contribute to a productive work environment.
- Strong customer service skills and ability to handle inquiries effectively.
- Experience in data entry and maintaining accurate records.
- Skilled in email correspondence and written communication.
- Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
- Ability to schedule appointments and manage calendars efficiently.
- Attention to detail and strong organizational abilities.
- Previous administrative experience preferred but not required. TalentMatch®