Ultimate Staffing is hiring: Administrative Assistant in Oceanside

We're looking for a reliable and detail-oriented Administrative Assistant to help keep an office running smoothly. This role supports multiple departments, manages daily office tasks, and ensures a positive, professional experience for employees and customers alike.

Key Responsibilities:

• Answer and direct phone calls (30-40 per day) with professionalism and accuracy.
• Respond to customer inquiries with urgency and take thorough, detailed notes.
• Manage office correspondence, scheduling, and filing systems.
• Prepare and edit reports, documents, and other materials as needed.
• Provide general administrative support to ensure efficient daily operations.

Qualifications:

• Previous administrative or front desk experience, ideally in a manufacturing or industrial environment.
• Strong customer service and communication skills.
• Excellent organization and multitasking abilities in a fast-paced setting.
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools.
• Dependable, professional, and comfortable working with staff and visitors at all levels.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.