LHH Recruitment Solutions is currently seeking a dedicated Office Administrative Assistant for our client located in Nashville, TN. This is a temporary to hire, on-site position with a schedule of Monday to Friday, 8 AM to 5 PM. The Front Office Coordinator plays a crucial role in supporting the teams by handling various administrative tasks, including greeting guests, maintaining documents, and providing exceptional customer service.
· Type: Temporary to Hire
· Location: Nashville, Tennessee
· Compensation: $24-$27 per hour
Key Responsibilities:
· Manage a busy front desk, including answering and directing incoming calls.
· Greet and assist visitors, ensuring a positive and professional experience.
· Coordinate meeting spaces and handle catering logistics for internal gatherings.
· Oversee meeting logistics by monitoring scheduling tools to ensure rooms are properly set up, and technology is functioning as needed.
· Maintain cleanliness and organization in shared spaces such as kitchens, restrooms, and meeting rooms.
· Lead planning and execution of large-scale company events, managing logistics, vendor coordination, catering, and on-site setup to ensure a seamless experience for attendees.
· Monitor and replenish supplies in common areas.
· Collaborate with internal teams to support marketing and administrative initiatives.
· Attend staff meetings and contribute to team operations.
· Perform other duties as assigned.
Qualifications:
· Previous experience as an administrative assistant or receptionist
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
· Strong organizational and time management abilities.
· Excellent communication and interpersonal skills.
· Capability to manage multiple tasks and prioritize effectively.
· Attention to detail and accuracy in work.