Ultimate Staffing is hiring: Legal Administrative Assistant in Baltimore

Ultimate Staffing is recruiting on behalf of our client, a well-established Baltimore law firm, for a Legal Administrative Assistant to support the firm's Business Department . The ideal candidate will be a proactive, detail-oriented professional who enjoys a collaborative work environment and takes pride in delivering accurate, high-quality results.

Key Responsibilities

• Provide administrative and secretarial support to attorneys and paralegals within the Business Department.

• Prepare, proofread, and edit correspondence, agreements, contracts, and other legal documents with precision and attention to detail.

• Manage attorney calendars, schedule meetings, and coordinate travel arrangements as needed.

• Organize and maintain client files-both electronic and paper-in accordance with firm procedures.

• Assist with document management, including scanning, converting, and assembling PDFs using pdfDocs .

• Support billing, time entry, and general administrative tasks to ensure smooth workflow.

• Communicate professionally with clients, colleagues, and external partners while maintaining confidentiality.

Qualifications

• 1-3 years of experience providing administrative or legal support in a law firm or professional services environment.

• Proficiency in Microsoft Word, Excel, and pdfDocs required; experience with document management systems preferred.

• Strong written and verbal communication skills with excellent attention to detail.

• Highly organized, adaptable, and able to manage multiple priorities in a fast-paced setting.

• Demonstrated ability to work both independently and as part of a team.

• Professional, dependable, and committed to delivering outstanding service.

Why This Opportunity

This is a great opportunity to join a respected Baltimore law firm known for its collaborative culture and commitment to professional excellence. The role offers the chance to build your skills in a supportive environment and work alongside experienced legal professionals.

Desired Skills and Experience

Legal Administrative Assistant - Business Department
Location: Baltimore, MD | Status: Full-Time | Experience: 1-3 Years

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.