Senior Administrative Assistant Job at Robert Half in Saint Paul

Description We are looking for a dedicated and detail-oriented Senior Administrative Assistant to join our team in Saint Paul, Minnesota. In this long-term contract position, you will play a pivotal role in supporting various organizational programs, managing logistics, and ensuring smooth operations across multiple functions. This is an excellent opportunity for someone passionate about working in the non-profit sector and contributing to impactful programs. Responsibilities:

• Record and maintain accurate data for program referrals, including correspondence and database management.
• Coordinate logistics for Diversion Groups, such as sending client letters, managing class registrations, and issuing reminders.
• Prepare and distribute follow-up correspondence for program referrals as needed.
• Generate and compile detailed reports for internal and external stakeholders.
• Organize and manage the logistics for development events and training sessions.
• Collaborate with program supervisors to plan and execute orientation and training activities.
• Coordinate youth leadership events, including transportation, meetings, stipends, and necessary documentation.
• Oversee facilities management by maintaining vendor relationships, organizing supply inventories, and ensuring safety and upkeep.
• Plan and execute internal and external events by managing schedules, budgets, and logistics, and ensuring proper documentation.
• Support the Board of Directors and Administrative Team with meeting coordination, preparation of materials, and note-taking.

Requirements - Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

• Experience with data entry and maintaining databases with accuracy and attention to detail.
• Strong communication skills, both written and verbal, for drafting correspondence and engaging with stakeholders.
• Skilled in calendar management and scheduling for meetings, events, and development activities requiring attention to detail.
• Familiarity with CRM platforms and tools like Cisco Webex Meetings.
• Ability to manage multiple tasks and prioritize effectively in a dynamic environment.
• Experience in event planning and logistics coordination.
• Strong organizational skills to manage inventory, supplies, and vendor relations. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .