MEMBERSHIP AND PROJECT ADMINISTRATOR Job at IAFNS - Advancing Food and Nutrition

MEMBERSHIP AND PROJECT ADMINISTRATOR

Looking to combine operational excellence with a meaningful mission? Join an organization advancing public health by catalyzing science and empowering collaboration.

POSITION OVERVIEW

The Membership and Project Administrator’s role is pivotal in advancing IAFNS’ mission by orchestrating and managing key organizational operations and initiatives.

The ideal candidate will excel at a range of tasks, including administrative, operational, and executive support, working independently and collaboratively. The successful candidate will have the intuition and experience to anticipate project and organizational needs. This role requires detailed project coordination, and exceptional membership service, organization, and professionalism. Candidates should have superior communication skills, a proactive mindset, and the ability to effectively manage complex processes and relationships with diverse stakeholders.

This hybrid role requires the candidate to be based in the Washington, DC area, with a regular weekly presence in the DC office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Develop and execute membership engagement tasks to enhance member experience and retention.
• Act as a primary point of contact between the executive director, board, and key stakeholders, ensuring effective communication and fostering collaboration.
• Coordinate logistics (e.g., travel, food, expenses, meeting technology) for scientific committee meetings and conferences, ensuring seamless execution of in-person, hybrid, and virtual events.
• Collaborate with scientific staff to develop and manage comprehensive meeting materials.
• In partnership with scientific staff, track and manage critical elements (including budget/AR/AP) across multiple projects in alignment with timelines.
• Handle executive communications, including drafting, reviewing, and distributing important messages and documents.
• Administer key organizational documents such as financial statements, invoices, expense reports, and correspondence.
• Tasks can evolve given demonstrated development and appropriate opportunities.

Example Key Initiatives

• Board Engagement: Serve as a liaison between the Executive Director and the board, schedule meetings, distribute quarterly packets, and prepare meeting minutes.
• Conference Management: Oversee all aspects of meeting management, from vendor coordination (including BEO/food, beverage, AV) to material preparation and communications with attendees.
• Membership Relations: Execute initiatives that strengthen relationships and engagement with members and stakeholders to include annual membership survey.

KNOWLEDGE, SKILLS, AND ABILITIES

• A Bachelor's degree or equivalent experience with 3-5 years in a role requiring executive-level membership-based support, preferably in a non-profit or trade association.
• Experienced in project management tasks and ensuring timely completion of diverse activities.
• Capable of conference planning and management, managing membership correspondence, calendar coordination, and vendor relationships.
• Fundamental knowledge of general accounting principles, with the ability to understand financial concepts related to invoicing and reconciliations.
• Proficient in using MS Office tools and developing processes.
• Adaptable with a positive attitude and a proactive solutions-oriented mindset toward evolving responsibilities.

CORE COMPETENCIES

• Proactive and independent, with the ability to search for solutions, demonstrating integrity, trustworthiness, willingness to learn, and a strong work ethic.
• Excellent at building and maintaining effective relationships, with strong communication skills, both written and oral.
• Exceptional interpersonal, project, and time management skills, adept in customer service and organizational tasks.
• Proven ability to work efficiently in a hybrid environment and collaborate effectively within a diverse team.
• Independent in executing processes and making significant contributions to team efforts, with a high level of discernment and respect for stakeholders, particularly expert scientists volunteering their time.

HOW TO APPLY

Please submit a cover letter and your resume to iafnscareers@iafns.org.

SALARY RANGE: $65,000 - $70,000

Placement within this range depends on relevant, proven qualifications, experience, and skills. We offer a comprehensive benefits package, including paid time off, health, vision, and dental insurance, as well as a 403(b) plan, along with other benefits designed to support employee well-being and work-life balance.

ABOUT IAFNS

The Institute for the Advancement of Food and Nutrition Sciences (IAFNS) is a catalyst for the creation of scientific knowledge. Our work enables solutions that lead to positive change across the entire food and beverage ecosystem. Our core values guide our actions: scientific integrity, transparency, collaboration, and public benefit. Learn more about us at IAFNS.org.

IAFNS is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics protected by law. Direct applications only; third-party agency submissions will not be considered. Applicants must be legally authorized to work in the United States without sponsorship.