K Systems Solutions is hiring: Executive Assistant in Lincoln

Job Description

Job Description

Salary :

Job Title : Executive Assistant

Location : KSS Headquarters, New York, NY

Position Type : Permanent, Full-Time

About KSS :

KSS is a leading company dedicated to providing innovative solutions and exceptional service to our clients. We are seeking a highly organized and proactive Executive Assistant to support our executives and ensure the smooth operation of our executive team.

Job Summary :

The Executive Assistant will provide comprehensive administrative support to the executives at KSS. This role requires a high level of professionalism, discretion, and the ability to manage multiple tasks efficiently. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.

Key Responsibilities :

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Coordinate and organize executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Serve as a liaison between executives and internal / external stakeholders.
• Assist with special projects and initiatives as needed.
• Manage office supplies and ensure the executive office is well-organized and equipped.
• Perform light human resources duties, such as onboarding new employees and maintaining employee records.
• Perform business development and outreach activities to support company growth.
• Perform other administrative duties as required to support the executive team.

Qualifications :

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
• Mid-Tier Position : We are looking for a mid-tier Executive Assistant with relevant experience, not entry-level or inexperienced candidates.
• Hybrid Position : The candidate should be local to Northern New Jersey as the position requires a combination of remote and in-office work.
• Travel : Travel opportunities will be offered but are not mandatory.

Benefits :

• Competitive salary and benefits package.
• Corporate-owned device.
• Medical, dental, and vision options.
• Year-end bonus based on a combination of individual and company performance.
• 2 days off for birthday
• All mandatory local holidays observed.
• Vacation, sick, and personal days.
• Maternity / Paternity leave.
• Training and certifications paid for by the company.
• Opportunities for professional development and growth.
• Collaborative and dynamic work environment.