Construction Administrator Atlanta Job at Smith in Atlanta

About the Company

McMillan Pazdan Smith is an award‑winning architecture, interior design, and advisory services firm with eleven studios in the southeast. With a boutique atmosphere and a team of 300 employees, we pride ourselves on strong client relationships and community partnerships. Our projects are driven by a collaborative group of dedicated design professionals with a single goal: to deliver functional solutions that inspire collaboration, foster imagination, ensure constructability, and create well‑constructed environmental design.

Position Overview

We are currently seeking a Construction Administrator to join our team in Atlanta, GA. As a Construction Administrator, you will support project teams and provide project‑process guidance across all phases of development.

Key Responsibilities

• Assist project teams with construction administration activities on projects.
• Read, interpret, and understand plans, specifications, and other contract documents.
• Understand terms and conditions of owner‑architect agreements, owner–general contractor (GC) contracts, and construction manager (CM) contract requirements.
• Communicate with project architects, other CA’s, and consultants to resolve project issues in a timely, organized manner.
• Perform quality control throughout the project life cycle.
• Participate in mandatory monthly CA meetings on technology best practices, lessons learned, and other relevant topics.
• Participate in CA and designated design studio periodic meetings as well as project team meetings.

Pre‑Construction / Design

• Perform field verification of existing project conditions alone or with architects and other CAs as needed.
• Assist with pre‑construction specification and drawing quality control and constructability reviews up to construction document issues.
• Identify engineering coordination issues, unclear or absent information, code compliance concerns, or construction method, quality, and scheduling concerns.
• Participate in project hand‑off from design to CA with the Project Manager (PM) and Project Architect (PA).
• Review project schedule, design intent, special features, and budget alongside client expectations.

Construction Administration

• Assist in maintaining MPS record set documents, including filing organization, updates with revisions, and request‑for‑information (RFI) responses.
• Monitor construction documents for recurring client standards compliance.
• Assist with issuance of document revisions prepared by designers.
• Process shop drawings and submittals promptly to ensure adequate review time.
• Travel as required to project sites for site visits and meetings.
• Prepare field observation reports, photographic documentation, and recorded conversations for distribution.
• Attend Owner/Architect/Construction (OAC) meetings with PM, PA, and CA; record accurate meeting minutes for distribution.
• Promptly close action items generated during OAC meetings.
• Serve as liaison between owner(s) and contractor(s).
• Assist with generation and issuance of punch‑lists.
• Receive, review, and distribute third‑party and special inspection test reports; record deficiencies for tracking and correction.

Financial

• Review change‑order requests promptly and provide recommendations to PM, PA, or CA for processing to owner/client.
• Review payment applications (certified by PM, PA, or CA).

Closeout

• Review closeout documents as directed and provide comments for required corrections or additional information.
• Include as‑built, operations and maintenance manuals (O&Ms), warranties, attic stock transmittals, financial and lien release.
• Facilitate GC financial closeout upon completion of all other closeout activities.
• Participate in post‑construction closeout and lessons learned discussion.
• Perform post‑construction services and investigations as needed.

Required Qualifications

• Bachelor’s or Associate degree in construction science, architecture, engineering, or related field.
• 3–5 years combined experience in construction administration or architecture.
• Previous experience in an architecture, engineering, or construction industry firm.
• Proficiency with Microsoft Office Suite.
• Ability to read and understand plan documents.
• Understanding of building technology fundamentals.
• Excellent time‑management skills.
• Strong prioritization and execution skills with many competing priorities.
• Ability to absorb new ideas and concepts quickly.
• Clear verbal and written communication skills.
• Strong attention to detail and exceptional organizational follow‑through skills.
• Self‑motivated with the ability to work independently.
• Ability to work collaboratively as part of a team.
• Demonstrated cultural awareness and sensitivity.

Preferred Qualifications

• Experience with Bluebeam PDF Revu.
• Experience with Newforma Project Center.
• Experience with PlanGrid document management system.

Physical Demands

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to grasp objects, reach with hands and arms, balance, stop, kneel, or crouch; speak or listen. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Workplace Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. While performing the duties of this job, the employee may occasionally be exposed to hazardous working conditions during construction site visits. The noise level in the construction zone may be loud. While working in office, the employee will not be exposed to hazardous conditions. The noise level in the office work environment is usually moderate.

Equal Opportunity Employment

McMillan Pazdan Smith is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, religion, color, national origin, age, disability, veteran status, or any classification protected by state or local law. If you need a reasonable accommodation to access the information provided on this website, please contact Human Resources at default@example.com for further assistance.