Beacon Hill
Our client, a hedge fund, is seeking an Administrative Assistant to join their organization. They are looking for an individual who can remain organized and detail-oriented in a fast-paced environment while exercising strong communication and prioritization skills! The hours are 8:00 a.m.-5:00 p.m., Monday through Friday, and the role is onsite five days a week in Manhattan.
Responsibilities: * Provide administrative support to two analysts directly, with backup support to the broader trading floor team and Executive Assistant * Manage analyst calendars, including meetings, calls, conference agendas, and travel schedules * Coordinate domestic and international travel, including flights, hotels, transportation, and internal approvals * Schedule meetings and conference calls, ensure technology and AV needs are met, and greet internal and external guests * Prepare and process team expense reports and maintain up-to-date contact sheets and procedure manuals
* Answer phones and provide coverage for PM/analyst calls when required
Job Requirements: * 3-5+ years of administrative experience, preferably in finance * Strong Microsoft Office skills, particularly Outlook, Excel, and PowerPoint * Highly organized, detail-oriented, and able to adapt in a fast-paced, changing environment * Strong verbal, written, and interpersonal communication skills * Ability to prioritize multiple tasks, meet deadlines, and work collaboratively in a team environment
Compensation/Benefits: * Up to $120K + bonus * Medical, dental, and vision * 401K * 20 PTO days, 3 personal days, 7 sick days Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please
click here
or copy and paste the following link into an open window in your browser:
https://jobs.beaconhillstaffing.com/eeoc/ Completion
of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.bhsg.com
. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Responsibilities: * Provide administrative support to two analysts directly, with backup support to the broader trading floor team and Executive Assistant * Manage analyst calendars, including meetings, calls, conference agendas, and travel schedules * Coordinate domestic and international travel, including flights, hotels, transportation, and internal approvals * Schedule meetings and conference calls, ensure technology and AV needs are met, and greet internal and external guests * Prepare and process team expense reports and maintain up-to-date contact sheets and procedure manuals
* Answer phones and provide coverage for PM/analyst calls when required
Job Requirements: * 3-5+ years of administrative experience, preferably in finance * Strong Microsoft Office skills, particularly Outlook, Excel, and PowerPoint * Highly organized, detail-oriented, and able to adapt in a fast-paced, changing environment * Strong verbal, written, and interpersonal communication skills * Ability to prioritize multiple tasks, meet deadlines, and work collaboratively in a team environment
Compensation/Benefits: * Up to $120K + bonus * Medical, dental, and vision * 401K * 20 PTO days, 3 personal days, 7 sick days Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please
click here
or copy and paste the following link into an open window in your browser:
https://jobs.beaconhillstaffing.com/eeoc/ Completion
of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.bhsg.com
. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)