Viking Pump, Inc. is hiring: Executive Assistant in Cedar Falls

Executive Assistant – Viking Pump, Inc.

Onsite in Cedar Falls, IA. Employment to begin January 2026.

Role Summary

The Executive Assistant performs complex/multifaceted administrative tasks and provides full administrative support to a variety of key stakeholders within the business including HR, Commercial, Viking Pump Corporate Leadership, and the Senior Leadership Team (SLT). This position reports into the Human Resources function.

Responsibilities

• Coordinate travel and lodging arrangements for internal and external customers, including complex international travel.
• Manage the leased vehicle program specific to vehicle requests, returns, and renewals.
• Coordinate Executive schedules and meeting invitations.
• Coordinate candidate appointments and travel arrangements.
• Manage incoming and outgoing mail procedures.
• Monitor and order inventory for various facility supplies.
• Create purchase orders for multiple vendors and services and submit invoices to accounting.
• Manage event planning on an annual and as-needed basis, including invitations, meal planning, facility reservations, equipment needs, transportation, and other arrangements required.
• Support employee onboarding and off‑boarding tasks.
• Manage the years of service award program.
• Assign and monitor completion of employee training.
• Create reports per schedule and upon request.
• Create and maintain personnel records and systems.
• Identify process improvements and lead change to increase efficiencies.
• Perform other duties as assigned.

Key Characteristics

• Complete discretion, working with highly confidential information.
• Strong analytical and problem‑solving skills with initiative to act independently when necessary.
• Capacity to manage multiple priorities in a fast‑paced environment.
• Demonstrated ability to work in a team environment.
• Excellent organizational skills and attention to detail.
• An inquisitive approach to learning.
• Ability to manage sensitive situations with empathy and awareness.
• Strong communication and collaboration skills across all levels of the organization.
• Demonstrates flexibility and openness to changing demands and priorities.
• Problem solves and implements short‑ and long‑term solutions with minimal or no supervision.

Requirements

• Associate’s degree in Business, Communication, Management or related field and a minimum of 3 years of advanced administrative support experience, or an equivalent combination of education and experience.
• Advanced knowledge of Microsoft Office products including Outlook, Word, Excel, PowerPoint and Teams.

Equal Opportunity Employer

Viking Pump, Inc. is an Equal Opportunity Employer. We give consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws.

Accommodations

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. You may contact our Talent Acquisition Team at lfcareers@idexcorp.com for assistance with an accommodation.