Hay Creek Hotels
Job Description
Job Title: Accounting Coordinator
Location:
The Hotel Hartness Rate:
$21/hour Employment Type:
Full time (non?exempt) Reports To:
General Manager
Position Summary
The Accounting Coordinator will support the finance team by assisting with the invoice processing workflow and performing a range of minor accounting functions. This role is key in helping maintain accurate financial records, supporting vendor payments, and ensuring timely processing of invoices and related documentation.
Key Responsibilities Process incoming vendor invoices: verify correct coding (expense account, cost centre), obtain required approvals, and enter into the accounts payable system. Track invoice status and coordinate with departments and vendors to resolve invoice?related questions or discrepancies. Assist with payment preparation: batching invoices for review, ensuring supporting documentation is complete, preparing vouchers/checks as needed. Maintain vendor files and records: ensure W9s (or equivalent) are on file, update vendor contact information, file physical or electronic documentation. Assist in basic general ledger support: posting journal entries for routine items (e.g., minor accruals), reconciling small GL accounts as assigned. Support month?end closing activities in a limited capacity: e.g., preparing accrual lists, assisting with account reconciliations, gathering backup for review. Maintain and organise financial filing systems (paper and electronic) to support audits and internal reviews. Provide general support to the finance department (scanning, copying, data entry, responding to vendor or departmental inquiries) as needed. Ensure compliance with finance policies, procedures and internal controls of the hotel. Experience and Skills Qualifications
High school diploma or GED required; associate degree in accounting, finance or business preferred. Some exposure to accounting or bookkeeping functions (e.g., 1-2 years) preferred; hospitality/hotel experience is a plus. Comfortable working with Microsoft Excel (basic formulas, filters) and general office software. Strong attention to detail, good organizational skills, ability to multitask. Effective communicator: able to interact with departments, vendors and the finance team. Ability to maintain confidentiality, discretion and professionalism. Willingness to learn hotel accounting systems and adapt to the hospitality environment (fast pace, multiple stakeholders). Working Conditions
Position is based onsite at The Hotel Hartness. Typical work hours: Monday through Friday, business hours; some flexibility may be required when month?end or vendor deadlines demand. May involve periods of higher volume (e.g., after large events) and require extra attention.
Job Benefits Why Join Us?
At The Hotel Hartness you'll be part of a dynamic hospitality team, working in a property with high standards of service and operations. While in this role you'll gain valuable experience in hotel accounting, vendor management and overall finance operations-building a strong foundation for further growth in hospitality finance.
Location:
The Hotel Hartness Rate:
$21/hour Employment Type:
Full time (non?exempt) Reports To:
General Manager
Position Summary
The Accounting Coordinator will support the finance team by assisting with the invoice processing workflow and performing a range of minor accounting functions. This role is key in helping maintain accurate financial records, supporting vendor payments, and ensuring timely processing of invoices and related documentation.
Key Responsibilities Process incoming vendor invoices: verify correct coding (expense account, cost centre), obtain required approvals, and enter into the accounts payable system. Track invoice status and coordinate with departments and vendors to resolve invoice?related questions or discrepancies. Assist with payment preparation: batching invoices for review, ensuring supporting documentation is complete, preparing vouchers/checks as needed. Maintain vendor files and records: ensure W9s (or equivalent) are on file, update vendor contact information, file physical or electronic documentation. Assist in basic general ledger support: posting journal entries for routine items (e.g., minor accruals), reconciling small GL accounts as assigned. Support month?end closing activities in a limited capacity: e.g., preparing accrual lists, assisting with account reconciliations, gathering backup for review. Maintain and organise financial filing systems (paper and electronic) to support audits and internal reviews. Provide general support to the finance department (scanning, copying, data entry, responding to vendor or departmental inquiries) as needed. Ensure compliance with finance policies, procedures and internal controls of the hotel. Experience and Skills Qualifications
High school diploma or GED required; associate degree in accounting, finance or business preferred. Some exposure to accounting or bookkeeping functions (e.g., 1-2 years) preferred; hospitality/hotel experience is a plus. Comfortable working with Microsoft Excel (basic formulas, filters) and general office software. Strong attention to detail, good organizational skills, ability to multitask. Effective communicator: able to interact with departments, vendors and the finance team. Ability to maintain confidentiality, discretion and professionalism. Willingness to learn hotel accounting systems and adapt to the hospitality environment (fast pace, multiple stakeholders). Working Conditions
Position is based onsite at The Hotel Hartness. Typical work hours: Monday through Friday, business hours; some flexibility may be required when month?end or vendor deadlines demand. May involve periods of higher volume (e.g., after large events) and require extra attention.
Job Benefits Why Join Us?
At The Hotel Hartness you'll be part of a dynamic hospitality team, working in a property with high standards of service and operations. While in this role you'll gain valuable experience in hotel accounting, vendor management and overall finance operations-building a strong foundation for further growth in hospitality finance.