Confidential - Wine and Spirits
Accounts Receivable
Confidential - Wine and Spirits, Brooklyn, New York, United States, 11210
About the Job
* We are seeking a detail-oriented, results-driven Accounts Receivable (A/R) Specialist to join our Finance team in the distribution industry. This role is essential in ensuring timely collections, maintaining clean receivables, and improving our cash flow processes. You'll be responsible for A/R operations across key regions with a focus on performance, process improvement, and customer satisfaction.
Requirements * Oversee A/R, collections, and COD processes * Generate and send accurate customer invoices in a timely manner * Monitor accounts for overdue payments and follow up with customers via phone, email, or mail while maintaining good customer relations * Proactively manage delinquency by encouraging payments prior to COD * Reconcile customer accounts and resolve any billing discrepancies * Post incoming payments (checks, ACH, wire transfers) to customer accounts * Maintain and update customer contact information and billing records * Prepare and distribute aging reports and other A/R metrics to management * Assist with month-end closing processes and audit support * Collaborate with the sales and customer service teams to resolve payment issues, and improve processes * Convert customers to online payment options when possible
Preferred Qualifications * 3+ years experience in accounts receivable, collections, or finance operations * Familiarity with AR automation tools (e.g., PeopleSoft, Upflow, Bill.com, QuickBooks, NetSuite) * Strong analytical, organizational, and communication skills * Proficient in Excel and financial reporting * Experience with customer-facing communication to resolve billing/payment issues
Perks * Competitive salary and performance-based incentives * Health, dental, and vision insurance * 401(k) with company match * Paid time off and holidays * Opportunities for growth and cross-functional collaboration
Requirements * Oversee A/R, collections, and COD processes * Generate and send accurate customer invoices in a timely manner * Monitor accounts for overdue payments and follow up with customers via phone, email, or mail while maintaining good customer relations * Proactively manage delinquency by encouraging payments prior to COD * Reconcile customer accounts and resolve any billing discrepancies * Post incoming payments (checks, ACH, wire transfers) to customer accounts * Maintain and update customer contact information and billing records * Prepare and distribute aging reports and other A/R metrics to management * Assist with month-end closing processes and audit support * Collaborate with the sales and customer service teams to resolve payment issues, and improve processes * Convert customers to online payment options when possible
Preferred Qualifications * 3+ years experience in accounts receivable, collections, or finance operations * Familiarity with AR automation tools (e.g., PeopleSoft, Upflow, Bill.com, QuickBooks, NetSuite) * Strong analytical, organizational, and communication skills * Proficient in Excel and financial reporting * Experience with customer-facing communication to resolve billing/payment issues
Perks * Competitive salary and performance-based incentives * Health, dental, and vision insurance * 401(k) with company match * Paid time off and holidays * Opportunities for growth and cross-functional collaboration