Rose Roofing and Restoration
Accounts Receivable/Payroll Specialist
Rose Roofing and Restoration, Sterling, Virginia, United States, 22170
Job Title:
Accounts Receivable/Payroll Specialist
Department:
Finance
Reports to:
Accounting Manager
FLSA
Status: Exempt
Location:
Remote Summary
Rose Roofing and Restoration is seeking a detail-oriented and experienced Accounts Receivable and Payroll Specialist to join our administrative team. This dual-role position is essential to maintaining our financial operations and ensuring accurate, timely processing of customer payments and employee compensation. The ideal candidate will have strong organizational skills, experience in construction or contractor billing, and the ability to manage multiple responsibilities in a fast-paced environment. The candidate must be good with people/troubleshooting, patient and have a high level of accuracy. Essential Duties and Responsibilities
*This is not an inclusive list. Other duties may be assigned. Accounts Receivable
(50%)
Process and track customer invoices for roofing and restoration projects
Monitor aging reports and follow up on overdue accounts through phone calls, emails, and written correspondence
Apply customer payments accurately to appropriate invoices and maintain detailed payment records
Collaborate with project managers to resolve billing discrepancies and customer disputes
Prepare and send monthly statements to customers with outstanding balances as needed
Work with insurance companies on claim payments and documentation
Maintain accurate customer account information in accounting software
Generate weekly and monthly AR reports for management review
Coordinate with sales team on payment terms and credit applications
Process credit card payments and ACH transactions
Assist with collection efforts on severely past-due accounts
Work closely with the Accounting Manager and Data Analytics team Payroll (50%)
Process bi-weekly payroll for all employees, including field crews and office staff
Process weekly commission pay as well as manage all commission tracking and issue new commission trackers
Calculate and verify hours worked, including regular time, overtime, and prevailing wage rates
Work closely with the training team when explaining compensation, in particular the Sales Manager Plan
Ensure high level of accuracy by double checking and proactively obtaining information needed to double check data
Ensure a high level of accuracy with commission payments
Manage the point collection and approval process
Ensure new banking information and maintain employee records
Handle payroll tax filings and quarterly reports
Administer employee benefits deductions and contributions
Process garnishments, child support, and other court-ordered deductions
Maintain workers' compensation reporting and certified payroll when required
Respond to employee payroll inquiries and resolve discrepancies
Ensure compliance with federal, state, and local payroll regulations
Coordinate with HR on employee status changes and terminations
Prepare year-end W-2s and 1099s Required Qualifications
High school diploma or equivalent required
Minimum 3 years of combined experience in accounts receivable and payroll processing
Proficiency in QuickBooks or similar accounting software
Strong knowledge of payroll laws and regulations
Experience with construction industry billing and lien waiver processing preferred
Excellent attention to detail and accuracy in data entry
Strong mathematical and analytical skills
Proficient in Microsoft Office Suite, especially Excel
Ability to maintain confidentiality with sensitive financial and employee information Preferred Qualifications
Associate's degree in accounting or business preferred
Experience in roofing, construction, or restoration industry
Knowledge of insurance claim processes and supplemental billing
Familiarity with Bamboo, ADP, Paychex, or similar payroll processing systems
Experience with project-based job costing
Certified Payroll Professional (CPP) certification a plus
Bilingual (English/Spanish) communication skills beneficial Key Competencies
Organization : Ability to manage multiple deadlines and priorities simultaneously
Communication : Professional verbal and written communication with customers, employees, and vendors
Problem-Solving : Capability to research and resolve payment and payroll discrepancies independently
Technology : Adaptable to new software systems and digital processes
Integrity : Maintains highest ethical standards when handling financial information
Customer Service : Professional and courteous approach to collections and employee inquiries
Team Collaboration : Works effectively with project managers, sales team, and field personnel Working Conditions
Office environment with standard business hours (Monday-Friday, 8:00 AM - 5:00 PM)
Occasional overtime during payroll processing periods or month-end close
May require flexibility during peak seasons (spring/summer storm season)
Limited local travel may be required for bank deposits or document delivery Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds occasionally (files, office supplies)
Manual dexterity for keyboard use and filing Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Supervisory Responsibilities
None
Accounts Receivable/Payroll Specialist
Department:
Finance
Reports to:
Accounting Manager
FLSA
Status: Exempt
Location:
Remote Summary
Rose Roofing and Restoration is seeking a detail-oriented and experienced Accounts Receivable and Payroll Specialist to join our administrative team. This dual-role position is essential to maintaining our financial operations and ensuring accurate, timely processing of customer payments and employee compensation. The ideal candidate will have strong organizational skills, experience in construction or contractor billing, and the ability to manage multiple responsibilities in a fast-paced environment. The candidate must be good with people/troubleshooting, patient and have a high level of accuracy. Essential Duties and Responsibilities
*This is not an inclusive list. Other duties may be assigned. Accounts Receivable
(50%)
Process and track customer invoices for roofing and restoration projects
Monitor aging reports and follow up on overdue accounts through phone calls, emails, and written correspondence
Apply customer payments accurately to appropriate invoices and maintain detailed payment records
Collaborate with project managers to resolve billing discrepancies and customer disputes
Prepare and send monthly statements to customers with outstanding balances as needed
Work with insurance companies on claim payments and documentation
Maintain accurate customer account information in accounting software
Generate weekly and monthly AR reports for management review
Coordinate with sales team on payment terms and credit applications
Process credit card payments and ACH transactions
Assist with collection efforts on severely past-due accounts
Work closely with the Accounting Manager and Data Analytics team Payroll (50%)
Process bi-weekly payroll for all employees, including field crews and office staff
Process weekly commission pay as well as manage all commission tracking and issue new commission trackers
Calculate and verify hours worked, including regular time, overtime, and prevailing wage rates
Work closely with the training team when explaining compensation, in particular the Sales Manager Plan
Ensure high level of accuracy by double checking and proactively obtaining information needed to double check data
Ensure a high level of accuracy with commission payments
Manage the point collection and approval process
Ensure new banking information and maintain employee records
Handle payroll tax filings and quarterly reports
Administer employee benefits deductions and contributions
Process garnishments, child support, and other court-ordered deductions
Maintain workers' compensation reporting and certified payroll when required
Respond to employee payroll inquiries and resolve discrepancies
Ensure compliance with federal, state, and local payroll regulations
Coordinate with HR on employee status changes and terminations
Prepare year-end W-2s and 1099s Required Qualifications
High school diploma or equivalent required
Minimum 3 years of combined experience in accounts receivable and payroll processing
Proficiency in QuickBooks or similar accounting software
Strong knowledge of payroll laws and regulations
Experience with construction industry billing and lien waiver processing preferred
Excellent attention to detail and accuracy in data entry
Strong mathematical and analytical skills
Proficient in Microsoft Office Suite, especially Excel
Ability to maintain confidentiality with sensitive financial and employee information Preferred Qualifications
Associate's degree in accounting or business preferred
Experience in roofing, construction, or restoration industry
Knowledge of insurance claim processes and supplemental billing
Familiarity with Bamboo, ADP, Paychex, or similar payroll processing systems
Experience with project-based job costing
Certified Payroll Professional (CPP) certification a plus
Bilingual (English/Spanish) communication skills beneficial Key Competencies
Organization : Ability to manage multiple deadlines and priorities simultaneously
Communication : Professional verbal and written communication with customers, employees, and vendors
Problem-Solving : Capability to research and resolve payment and payroll discrepancies independently
Technology : Adaptable to new software systems and digital processes
Integrity : Maintains highest ethical standards when handling financial information
Customer Service : Professional and courteous approach to collections and employee inquiries
Team Collaboration : Works effectively with project managers, sales team, and field personnel Working Conditions
Office environment with standard business hours (Monday-Friday, 8:00 AM - 5:00 PM)
Occasional overtime during payroll processing periods or month-end close
May require flexibility during peak seasons (spring/summer storm season)
Limited local travel may be required for bank deposits or document delivery Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds occasionally (files, office supplies)
Manual dexterity for keyboard use and filing Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Supervisory Responsibilities
None