Restorative Pathways
Grants & Accounting Specialist I
Restorative Pathways, Castro Valley, California, United States, 94546
Grants & Accounting Specialist I
Hybrid Remote/In-Person Full-Time Position (40 hours a week) in Castro Valley, CA (Exempt)
Reports To: Director of Finance
Who We Are
Ruby's Place dba Restorative Pathways (RP) is an innovative nonprofit committed to ending domestic violence, human trafficking, and violent crime through hope, advocacy and connection. Our services include emergency shelter, transitional housing, rental subsidies, mental health services, substance recovery, and wrap-around services. All our services are trauma-sensitive and client-centered and are provided at no cost to our clients. All programs are low barrier.
RP is led by survivors with a focus on reflection, innovation, and connection. We believe in fostering relationships, both in our direct service work and throughout our internal work culture. We aim to cultivate a workplace that appreciates and emphasizes the voices of those most impacted by violence. We recognize these voices are vital to interrupting the cycle of violence and transforming lives towards safety, unity, and trust.
Who You Are
You are a detail-oriented, proactive finance professional who thrives in dynamic environments.
What qualifications are required for this position?
A Bachelor's degree in accounting, finance or a similar field (preferred). 2 years experience in accounting, reconciliation, or nonprofit finance. Strong critical thinking and investigative skills. Comfort with financial tools such as QuickBooks and Bill.com. A collaborative spirit and commitment to RP's mission and values. A willingness to grow and take initiative in a supportive team environment. Ability to complete all required background checks including fingerprinting (Live Scan). What You Will Do
The Grant & Accounting Specialist I plays a vital role in supporting RP's financial infrastructure and grant management processes. This hybrid position bridges day-to-day accounting with grant billing and compliance, ensuring timely, accurate, and transparent financial practices. Reporting to the Director of Finance, this role supports the organization's growth by maintaining clean books, streamlining systems, and enabling real-time financial insights.
Responsibilities:
Process accounts payable: Manage weekly accounts payable transactions through Bill.com. Reconcile company credit cards: Conduct monthly reconciliation for all corporate credit card accounts, verify supporting documentation for each transaction, monitor card balances, and act as the primary point of contact for card-related inquiries. Prepare payroll journal entries: Generate and post bi-monthly payroll journal entries ensuring all payroll allocations are accurate and compliant with internal policies and funder requirements. Issue customer and grant billing: Create and distribute monthly invoices for funders, collaborating with program teams to confirm billing accuracy and compliance with all funder requirements. Manage accounts receivable: Deposit checks, record cash receipts daily in the financial system, monitor outstanding accounts receivable balances, and proactively follow up with customers to ensure timely collections. Administer prepaid schedules: Track and manage the organization's prepaid expense schedule, entering monthly adjustments into the financial system for accurate reporting and compliance. Maintain transaction documentation: Ensure that every financial transaction has proper approvals and backup documentation in accordance with GAAP and Uniform Guidance for Grants (UGG). Support audits and financial reviews: Assist in preparing comprehensive documentation for annual audits, funder reviews, and quarterly financial reporting cycles, coordinating with external auditors and internal stakeholders as needed. Team Member Expectations
Communicate clearly and quickly, especially regarding financial matters. Demonstrate strong ownership, accountability, and problem-solving skills. Thrive in a high-growth, fast-paced nonprofit environment. Collaborate closely with finance, HR, and executive teams. Exhibit flexibility, initiative, and a solutions-focused mindset. Complete functional timesheets by assigned due dates in compliance with time allocations. Actively participate in reflective supervision sessions. Create and maintain documentation of processes and procedures related to job duties. Perform other duties as assigned.
Working Conditions
This position is eligible for hybrid in person & remote work. Time spent on-site versus remote working will be discussed and agreed upon with your supervisor. You are expected to be available on-site as necessary given business needs.You must be able to stand for long periods of time and perform physical activities, including lifting up to 25 pounds. You will be subject to frequent interruptions and must be able to multitask and handle stress.
Local travel in the greater Bay Area may be required.
Applying
The pay scale for the Grant & Accounting Specialist I is $75,000-$80,000 per year (exempt). The benefits that come with working at RP at full-time hours include medical, dental, and vision plans, a life insurance policy, significant vacation, sick, and restorative care time, and immediate vesting in our 403(b) with a generous match. This is a full-time, 40 hours per week, salaried position. This is a hybrid position (flex work), with some days required in office. Applicants must be located in the greater Bay Area.
Preference will be given to internal applicants.
At RP, we are committed to workplace diversity and providing equal employment opportunities. Please also note that we are going to be especially excited about candidates who understand the unique nature of a mission-driven organization and have lived experience or direct experience working with survivors of domestic violence, human trafficking, or violent crime.
Hybrid Remote/In-Person Full-Time Position (40 hours a week) in Castro Valley, CA (Exempt)
Reports To: Director of Finance
Who We Are
Ruby's Place dba Restorative Pathways (RP) is an innovative nonprofit committed to ending domestic violence, human trafficking, and violent crime through hope, advocacy and connection. Our services include emergency shelter, transitional housing, rental subsidies, mental health services, substance recovery, and wrap-around services. All our services are trauma-sensitive and client-centered and are provided at no cost to our clients. All programs are low barrier.
RP is led by survivors with a focus on reflection, innovation, and connection. We believe in fostering relationships, both in our direct service work and throughout our internal work culture. We aim to cultivate a workplace that appreciates and emphasizes the voices of those most impacted by violence. We recognize these voices are vital to interrupting the cycle of violence and transforming lives towards safety, unity, and trust.
Who You Are
You are a detail-oriented, proactive finance professional who thrives in dynamic environments.
What qualifications are required for this position?
A Bachelor's degree in accounting, finance or a similar field (preferred). 2 years experience in accounting, reconciliation, or nonprofit finance. Strong critical thinking and investigative skills. Comfort with financial tools such as QuickBooks and Bill.com. A collaborative spirit and commitment to RP's mission and values. A willingness to grow and take initiative in a supportive team environment. Ability to complete all required background checks including fingerprinting (Live Scan). What You Will Do
The Grant & Accounting Specialist I plays a vital role in supporting RP's financial infrastructure and grant management processes. This hybrid position bridges day-to-day accounting with grant billing and compliance, ensuring timely, accurate, and transparent financial practices. Reporting to the Director of Finance, this role supports the organization's growth by maintaining clean books, streamlining systems, and enabling real-time financial insights.
Responsibilities:
Process accounts payable: Manage weekly accounts payable transactions through Bill.com. Reconcile company credit cards: Conduct monthly reconciliation for all corporate credit card accounts, verify supporting documentation for each transaction, monitor card balances, and act as the primary point of contact for card-related inquiries. Prepare payroll journal entries: Generate and post bi-monthly payroll journal entries ensuring all payroll allocations are accurate and compliant with internal policies and funder requirements. Issue customer and grant billing: Create and distribute monthly invoices for funders, collaborating with program teams to confirm billing accuracy and compliance with all funder requirements. Manage accounts receivable: Deposit checks, record cash receipts daily in the financial system, monitor outstanding accounts receivable balances, and proactively follow up with customers to ensure timely collections. Administer prepaid schedules: Track and manage the organization's prepaid expense schedule, entering monthly adjustments into the financial system for accurate reporting and compliance. Maintain transaction documentation: Ensure that every financial transaction has proper approvals and backup documentation in accordance with GAAP and Uniform Guidance for Grants (UGG). Support audits and financial reviews: Assist in preparing comprehensive documentation for annual audits, funder reviews, and quarterly financial reporting cycles, coordinating with external auditors and internal stakeholders as needed. Team Member Expectations
Communicate clearly and quickly, especially regarding financial matters. Demonstrate strong ownership, accountability, and problem-solving skills. Thrive in a high-growth, fast-paced nonprofit environment. Collaborate closely with finance, HR, and executive teams. Exhibit flexibility, initiative, and a solutions-focused mindset. Complete functional timesheets by assigned due dates in compliance with time allocations. Actively participate in reflective supervision sessions. Create and maintain documentation of processes and procedures related to job duties. Perform other duties as assigned.
Working Conditions
This position is eligible for hybrid in person & remote work. Time spent on-site versus remote working will be discussed and agreed upon with your supervisor. You are expected to be available on-site as necessary given business needs.You must be able to stand for long periods of time and perform physical activities, including lifting up to 25 pounds. You will be subject to frequent interruptions and must be able to multitask and handle stress.
Local travel in the greater Bay Area may be required.
Applying
The pay scale for the Grant & Accounting Specialist I is $75,000-$80,000 per year (exempt). The benefits that come with working at RP at full-time hours include medical, dental, and vision plans, a life insurance policy, significant vacation, sick, and restorative care time, and immediate vesting in our 403(b) with a generous match. This is a full-time, 40 hours per week, salaried position. This is a hybrid position (flex work), with some days required in office. Applicants must be located in the greater Bay Area.
Preference will be given to internal applicants.
At RP, we are committed to workplace diversity and providing equal employment opportunities. Please also note that we are going to be especially excited about candidates who understand the unique nature of a mission-driven organization and have lived experience or direct experience working with survivors of domestic violence, human trafficking, or violent crime.