Innovative Outsourcing Inc
PT Bookkeeper/Office Manager
Innovative Outsourcing Inc, Suwanee, Georgia, United States, 30174
Job Description
Innovative Outsourcing is excited to partner with our client,
Interactive Advantage , an education consulting company that specializes in course development, instructional design, and training to find a
Part Time Bookkeeper/Office Admin . In this position, you'll manage day-to-day finance operations, ensure timely payments and accurate records, coordinate with our CPA on monthly and quarterly book closes, and support project/account reporting.
The ideal candidate is familiar with how services-based businesses operate, is detail oriented, and is willing to learn the technologies and processes associated with financial accounting.
Job Responsibilities:
Accounts Payable / Disbursements
Pay bills including subcontractor fees, credit card payments, EFT payments, staff benefit contributions, and office expenses Calculate and process partner royalty fees Manage credit cards including automated bill pay, card renewals/registrations, and monitor purchases Pay quarterly state estimated taxes per CPA guidance Accounts Receivable / Invoicing Create and send customer invoices Post receipts and reconcile to bank/processor reports Validate and record received payments Make and manage bank deposits Financial Data and Reporting Set up client and project invoicing structure in an accounting system Enter financial data into an accounting system and tools Run and prepare financial reports for company leadership and CPA review Maintain financial records and related contracts Input financial data into state and federal reporting systems Track subscriptions for services and products Payroll Review employee timesheets Prepare and submit employee payroll for processing Prepare and submit employee pay increases and bonuses for processing General / Admin
Handle ordering and maintaining office supplies Facilitate annual registrations/business licenses/taxes (sales & use tax; business personal property tax) in coordination with the CPA HR Administration Manage staff benefit registration and renewals Contribute to employee and subcontractor onboarding/offboarding processes Maintain HR/compensation records Run and prepare HR reports for company leadership Facilitate employee benefits enrollment Projects Administration Set up projects in a timecard and task management system Run reports on project labor, expenses, and profitability Close completed projects and run related reports Maintain contracts and related records Required Skills Ability to rapidly learn bookkeeping fundamentals: A/P, A/R, payroll, bank/CC reconciliations and accounting systems and tools (Training will be provided.) Education & Experience
Bachelor's degree - Accounting, finance, or related field, would be a plus, but is not required. Knowledge of bookkeeping fundamentals, to possibly include,
A/P, A/R, payroll, bank/CC reconciliations, fluency with accounting/finance systems (QuickBooks or similar), bank portals, secure credential handling, and permission management. Government contract accounting familiarity (state, federal). Experience working with an external CPA on close/reporting; understanding of P&L, balance sheet, and cash flow
is a plus, but not required. Training can be provided for the right candidate. Experience with Unanet and Clockify (or similar) is a plus Ability to pass company background check Position Details
Schedule: Part-time, flexible hours (Schedule can be discussed & determined with our client) 15 - 25 hours per week. Work location: Onsite, Suwanee GA 30024 Compensation: $31.00 per hour, depending on experience and other factors
Innovative Outsourcing is excited to partner with our client,
Interactive Advantage , an education consulting company that specializes in course development, instructional design, and training to find a
Part Time Bookkeeper/Office Admin . In this position, you'll manage day-to-day finance operations, ensure timely payments and accurate records, coordinate with our CPA on monthly and quarterly book closes, and support project/account reporting.
The ideal candidate is familiar with how services-based businesses operate, is detail oriented, and is willing to learn the technologies and processes associated with financial accounting.
Job Responsibilities:
Accounts Payable / Disbursements
Pay bills including subcontractor fees, credit card payments, EFT payments, staff benefit contributions, and office expenses Calculate and process partner royalty fees Manage credit cards including automated bill pay, card renewals/registrations, and monitor purchases Pay quarterly state estimated taxes per CPA guidance Accounts Receivable / Invoicing Create and send customer invoices Post receipts and reconcile to bank/processor reports Validate and record received payments Make and manage bank deposits Financial Data and Reporting Set up client and project invoicing structure in an accounting system Enter financial data into an accounting system and tools Run and prepare financial reports for company leadership and CPA review Maintain financial records and related contracts Input financial data into state and federal reporting systems Track subscriptions for services and products Payroll Review employee timesheets Prepare and submit employee payroll for processing Prepare and submit employee pay increases and bonuses for processing General / Admin
Handle ordering and maintaining office supplies Facilitate annual registrations/business licenses/taxes (sales & use tax; business personal property tax) in coordination with the CPA HR Administration Manage staff benefit registration and renewals Contribute to employee and subcontractor onboarding/offboarding processes Maintain HR/compensation records Run and prepare HR reports for company leadership Facilitate employee benefits enrollment Projects Administration Set up projects in a timecard and task management system Run reports on project labor, expenses, and profitability Close completed projects and run related reports Maintain contracts and related records Required Skills Ability to rapidly learn bookkeeping fundamentals: A/P, A/R, payroll, bank/CC reconciliations and accounting systems and tools (Training will be provided.) Education & Experience
Bachelor's degree - Accounting, finance, or related field, would be a plus, but is not required. Knowledge of bookkeeping fundamentals, to possibly include,
A/P, A/R, payroll, bank/CC reconciliations, fluency with accounting/finance systems (QuickBooks or similar), bank portals, secure credential handling, and permission management. Government contract accounting familiarity (state, federal). Experience working with an external CPA on close/reporting; understanding of P&L, balance sheet, and cash flow
is a plus, but not required. Training can be provided for the right candidate. Experience with Unanet and Clockify (or similar) is a plus Ability to pass company background check Position Details
Schedule: Part-time, flexible hours (Schedule can be discussed & determined with our client) 15 - 25 hours per week. Work location: Onsite, Suwanee GA 30024 Compensation: $31.00 per hour, depending on experience and other factors