The Barber Companies
Bookkeeper
Organization: Barber Vintage Motorsports Museum
Location: Birmingham, AL
Job Type: Full-Time, Hourly, benefitted position
Posted: Open to internal and external applicants
About Us:
The Barber Vintage Motorsports Museum is dedicated to the preservation, interpretation, exhibition and history of motorcycles, vintage vehicles, and motorsports. Our museum showcases a diverse collection of vintage and modern motorcycles and cars, offering visitors a unique glimpse into the evolution of the automotive industry.
Position Summary:
As the Bookkeeper, you will assist the organization's Controller in managing all accounting activities, preparing financial transactions, assisting with the preparation of financial statements, and ensuring compliance with tax and reporting regulations.
Key Responsibilities
Complete Accounting Tasks : Maintain all aspects of bookkeeping, including maintaining the general ledger, recording financial transactions, and performing accounts payable and receivable. Financial Reporting:
Assist with the preparation of financial statements such as balance sheets, income statements, and cash flow statements, and prepare monthly departmental KPI reports for Management review. Payroll Management : This role includes reviewing weekly timesheets with department heads, posting payroll journal entries, and producing overtime reports for management review. Journal Entries:
Responsible for monthly accruals and adjusting journal entries to ensure accurate expense allocations. Bank Reconciliation : Daily reconciliation of bank transactions to ensure accurate reporting for cash management. Account reconciliations : Responsible for various balance sheet reconciliations including cross-platform inventory and sales reconciliations. Compliance Reporting : Assist the controller with reporting monthly Sales & Use Tax payments as well as various annual compliance reports.
List of duties to include (but not be limited to):
Accounts Payable:
Review invoices for accurate expense allocations and approvals. Create Check and ACH disbursements to be reviewed by the Controller for payment. Review credit card transactions weekly to maintain accurate expenses and track down missing receipts. Review vendor statements and general ledger accounts for missing invoices Process vendor setup paperwork including W9 records, banking information, and service contracts Calculate and pay monthly sales & use tax entries and reconciliation of sales tax payable accounts. Accounts Receivable:
Prepare monthly invoices for contracted rent, utility expenses, and facility damages Regularly review the AR aging for accurate payment application and pursuit of past due balances Payroll:
Review weekly timecards for potential errors and reconcile with department managers for corrections. Post payroll expense journal entries Generate bi-weekly Overtime reports for management review Journal Entries/Accruals:
Post daily & monthly sales and COGS entries for Gift Shop sales Post daily & monthly sales transactions for Ticket Sales Post Monthly Depreciation Journal Entries Post Monthly Prepaid Allocation entries (insurance, maintenance contracts, service contracts) Accrue for missing monthly expenses such as utilities, ems services, healthcare benefits Allocate Bank Fees and Labor expenses for accurate departmental reporting Reconciliations:
Reconcile Credit Card Receivables vs incoming payments daily Reconcile balance sheet accounts for deferred expenses and unearned revenue related to large events. Reconcile intercompany accounts with The Barber Companies to ensure accurate expense allocation Reconcile daily bank activity and ensure payments and deposits are posted appropriately Monitor and review in-transit inventory for items purchased but not yet received Reconcile Gift Shop inventory between gift shop sales applications and QuickBooks Assist with physical inventory counts for gift shop merchandise and reconciliation of variances Assist with fixed asset and collection physical inventory counts and reporting Review acquisition paperwork for Donations and purchases for accuracy Track the company fleet vehicle mileage and tag renewals Maintain document filing for bank statements, reconciliations, deposits, and checks Maintain document retention and disposal per company policy Track and maintain valid COI documents for Museum Vendors and Track Renters Track and maintain service contracts for on-site service vendors General:
Maintain document filing for bank statements, reconciliations, deposits, and checks Maintain document retention and disposal Assist with the development of work instructions and standard operating procedures as needed Cross train in ticketing and sales systems for cross department assistance Reporting:
Prepare monthly departmental performance reports for management review Current Restoration/Conservation project cost tracking Event Rental KPI reports Membership program KPI reports Museum attendance comparison charts Gift Shop Sales and Profit analysis Education Program P&L Festival / Event weekend impact reports Track rent utilization analytics Reporting (continued):
Assist Controller with Year Over Year and Budget VS Actual reconciliations for financial reporting Track and prepare reports for event specific budgeted revenue and expense allocation Prepare LOC-1 annual tag revenue usage report Prepare 1099 tax forms annually Ensure proper 1098-c reporting for all donations Collect monthly private meter readings and process quarterly reimbursements Prepare monthly utility usage & expense reports for trend analysis Work with the controller to prepare ad-hoc reports as needed Qualifications:
Education : A minimum of an associate's degree in accounting or a related field is preferred. Experience : Previous experience in bookkeeping or accounting is essential, with a strong understanding of accounting principles and practices. Technical Skills : Proficiency in Quickbooks and Microsoft Office applications. Attention to Detail : Strong analytical skills and attention to detail are necessary to ensure accuracy in financial reporting and compliance.
Benefits:
The Barber Museum offers a competitive salary, comprehensive benefits package, and the opportunity to be part of a dynamic and passionate team committed to preserving automotive history and promoting our mission.
If you are a highly organized, detail-oriented, and adaptable individual with a desire to contribute to a meaningful cause, we encourage you to apply for the position of Bookkeeper. Join us in our mission to share the love of automotive history with the world.
Organization: Barber Vintage Motorsports Museum
Location: Birmingham, AL
Job Type: Full-Time, Hourly, benefitted position
Posted: Open to internal and external applicants
About Us:
The Barber Vintage Motorsports Museum is dedicated to the preservation, interpretation, exhibition and history of motorcycles, vintage vehicles, and motorsports. Our museum showcases a diverse collection of vintage and modern motorcycles and cars, offering visitors a unique glimpse into the evolution of the automotive industry.
Position Summary:
As the Bookkeeper, you will assist the organization's Controller in managing all accounting activities, preparing financial transactions, assisting with the preparation of financial statements, and ensuring compliance with tax and reporting regulations.
Key Responsibilities
Complete Accounting Tasks : Maintain all aspects of bookkeeping, including maintaining the general ledger, recording financial transactions, and performing accounts payable and receivable. Financial Reporting:
Assist with the preparation of financial statements such as balance sheets, income statements, and cash flow statements, and prepare monthly departmental KPI reports for Management review. Payroll Management : This role includes reviewing weekly timesheets with department heads, posting payroll journal entries, and producing overtime reports for management review. Journal Entries:
Responsible for monthly accruals and adjusting journal entries to ensure accurate expense allocations. Bank Reconciliation : Daily reconciliation of bank transactions to ensure accurate reporting for cash management. Account reconciliations : Responsible for various balance sheet reconciliations including cross-platform inventory and sales reconciliations. Compliance Reporting : Assist the controller with reporting monthly Sales & Use Tax payments as well as various annual compliance reports.
List of duties to include (but not be limited to):
Accounts Payable:
Review invoices for accurate expense allocations and approvals. Create Check and ACH disbursements to be reviewed by the Controller for payment. Review credit card transactions weekly to maintain accurate expenses and track down missing receipts. Review vendor statements and general ledger accounts for missing invoices Process vendor setup paperwork including W9 records, banking information, and service contracts Calculate and pay monthly sales & use tax entries and reconciliation of sales tax payable accounts. Accounts Receivable:
Prepare monthly invoices for contracted rent, utility expenses, and facility damages Regularly review the AR aging for accurate payment application and pursuit of past due balances Payroll:
Review weekly timecards for potential errors and reconcile with department managers for corrections. Post payroll expense journal entries Generate bi-weekly Overtime reports for management review Journal Entries/Accruals:
Post daily & monthly sales and COGS entries for Gift Shop sales Post daily & monthly sales transactions for Ticket Sales Post Monthly Depreciation Journal Entries Post Monthly Prepaid Allocation entries (insurance, maintenance contracts, service contracts) Accrue for missing monthly expenses such as utilities, ems services, healthcare benefits Allocate Bank Fees and Labor expenses for accurate departmental reporting Reconciliations:
Reconcile Credit Card Receivables vs incoming payments daily Reconcile balance sheet accounts for deferred expenses and unearned revenue related to large events. Reconcile intercompany accounts with The Barber Companies to ensure accurate expense allocation Reconcile daily bank activity and ensure payments and deposits are posted appropriately Monitor and review in-transit inventory for items purchased but not yet received Reconcile Gift Shop inventory between gift shop sales applications and QuickBooks Assist with physical inventory counts for gift shop merchandise and reconciliation of variances Assist with fixed asset and collection physical inventory counts and reporting Review acquisition paperwork for Donations and purchases for accuracy Track the company fleet vehicle mileage and tag renewals Maintain document filing for bank statements, reconciliations, deposits, and checks Maintain document retention and disposal per company policy Track and maintain valid COI documents for Museum Vendors and Track Renters Track and maintain service contracts for on-site service vendors General:
Maintain document filing for bank statements, reconciliations, deposits, and checks Maintain document retention and disposal Assist with the development of work instructions and standard operating procedures as needed Cross train in ticketing and sales systems for cross department assistance Reporting:
Prepare monthly departmental performance reports for management review Current Restoration/Conservation project cost tracking Event Rental KPI reports Membership program KPI reports Museum attendance comparison charts Gift Shop Sales and Profit analysis Education Program P&L Festival / Event weekend impact reports Track rent utilization analytics Reporting (continued):
Assist Controller with Year Over Year and Budget VS Actual reconciliations for financial reporting Track and prepare reports for event specific budgeted revenue and expense allocation Prepare LOC-1 annual tag revenue usage report Prepare 1099 tax forms annually Ensure proper 1098-c reporting for all donations Collect monthly private meter readings and process quarterly reimbursements Prepare monthly utility usage & expense reports for trend analysis Work with the controller to prepare ad-hoc reports as needed Qualifications:
Education : A minimum of an associate's degree in accounting or a related field is preferred. Experience : Previous experience in bookkeeping or accounting is essential, with a strong understanding of accounting principles and practices. Technical Skills : Proficiency in Quickbooks and Microsoft Office applications. Attention to Detail : Strong analytical skills and attention to detail are necessary to ensure accuracy in financial reporting and compliance.
Benefits:
The Barber Museum offers a competitive salary, comprehensive benefits package, and the opportunity to be part of a dynamic and passionate team committed to preserving automotive history and promoting our mission.
If you are a highly organized, detail-oriented, and adaptable individual with a desire to contribute to a meaningful cause, we encourage you to apply for the position of Bookkeeper. Join us in our mission to share the love of automotive history with the world.