Sandoval County, NM
Records & Filing Specialist
Sandoval County, NM, Bernalillo, New Mexico, United States, 87004
Salary :
$36,150.40 - $41,579.20 Annually Location :
Bernalillo, NM Job Type:
Classified Full Time Job Number:
2025-00118 Division:
Clerk's/Bureau of Elections Office Department:
Clerk's Office Opening Date:
10/20/2025 Closing Date:
11/3/2025 11:59 PM Mountain
General Purpose Under close supervision, performs assigned support work providing information and services to customers of the Clerk's Office within a highly visible, high volume customer service area of Sandoval County; provides general clerical support work at a counter, teller window, or over the telephone; provides the public with explanations and interpretation of policies and procedures; assists with a variety of forms; maintains a variety of routine accounts or logs; performs other duties as assigned. A job description is intended to present a general list of tasks/duties performed by employees within this job. Job descriptions are not intended to list all duties performed within the job.
Minimum Qualifications Education and Experience: • High School Diploma/GED Certificate from an accredited institution and three (3) months of basic clerical support and bookkeeping experience that includes data processing and exposure to customer service functions.
Required Licenses or Certifications: • Valid New Mexico Drivers License
Essential Job Functions
Meets and greets visitors to the department; responds to questions or requests as appropriate; explains information to the public, including requirements related to County and State policies and procedures; provide forms to be filled out; and explains the process for obtaining various licenses, certificates, registrations, and forms. Directs individuals to various locations including other governmental agencies, as needed; and takes messages and/or refers individuals to other staff within the Clerk's Office or in other County departments. Creates and updates records; audits and corrects data as appropriate; registers participants for programs and/or permits; files and retrieves information via hardcopy and/or electronically. Accesses, navigates, and performs on-line updates to automated applications or utilizes various computer applications to accomplish work; assists individuals in completing applications and various forms by answering questions or filling in responses; prints, distributes, accepts, audits, processes and files applications, forms, and other documents, verifying timeliness; returns, approves, and accepts forms such as applications, registrations, forms, and complaints. Creates and updates files, statistical logs, and other documents with current information; reviews and verifies accuracy and completeness of a variety of information and records to include documents; and performs basic research or investigation to determine or verify information. May schedule appointments; processes daily mail; scans, creates, stores and discards documents, files, or other information per County, State and Federal guidelines or as directed; maintains records and files; types informational documents, forms, and statistical data; and develops basic letters, memos, and reports in assigned area. Provides assistance in searching and obtaining records for the general public and businesses; executes public record requests via email, US Postal Service, telephone, in-person, Federal Express, UPS and fax. Conducts cash handling transactions; balances cash drawer; ensures checks, cash, account and credit card transactions are accurate. Issues marriage and business licenses; executes the renewal process for business licenses; processes all incoming and outgoing office mail; processes index and recording of electronic files; and plat recordation. May assist in election process which includes signing in each office on ballot; verifying registration; processing fees, receipts and draw lots for ballot; prints, mails, replaces, delivers, accepts, and scans absentee applications; selects, contacts, confirms and mails appointment notices for poll officials; verifies ballots, ballot styles, proclamations, publications, early voting sites, tabulators, and poll locations in SERVIS; checks in contents of ballot boxes, memory cards, official results, provisional bag, keys, oath of office, voter registrations, provisional and absentee replacement ballots, county clerk envelop, roster covers, reconciliation, permit slips and tally sheets; assists to prepare canvas; verifies provisional and absentee replacement ballots, tally sheets; pulls and verifies all official result tapes; participates in recounts and rechecks; mails provisional rejection letters. Operates equipment including ICE machine, electronic date stamp, ballot on demand system, and the Secretary of State Voter registration system (SERVIS) when necessary. Performs other job-related duties as assigned.
Sandoval County offers benefits to full-time and part-time employees working 20 hours or more a week including: Health Care, Dental, Vision, Flexible Spending Account, Life Insurance, Long-Term and Short-Term disability insurance, Holiday pay, Vacation and Sick Leave, Deferred Compensation Plan. Sandoval County non-union, non-safety positions are part of the Municipal Plan 2. Contributing 16.55% and employees contributing 3.65% to to the Public Employee Retirement Plan. (PERA) 01
Which of the following best describes your level of education in the related field for this position?
No High School Diploma or GED High School Diploma or GED Associates Degree Bachelor's Degree Master's Degree Ph.D./PsyD/Ed.D/M.D./D.O/Doctorate
02
Do you have three (3) months of basic clerical support and bookkeeping experience that includes data processing and exposure to customer service functions?
Yes No
03
Briefly describe when and where you obtained your experience stated above. 04
I understand that if I do not attach a copy of my High School Diploma/GED Certificate, Degree or transcripts from an accredited institution showing degree conferred/awarded that my application will not be considered.
I Understand
Required Question
$36,150.40 - $41,579.20 Annually Location :
Bernalillo, NM Job Type:
Classified Full Time Job Number:
2025-00118 Division:
Clerk's/Bureau of Elections Office Department:
Clerk's Office Opening Date:
10/20/2025 Closing Date:
11/3/2025 11:59 PM Mountain
General Purpose Under close supervision, performs assigned support work providing information and services to customers of the Clerk's Office within a highly visible, high volume customer service area of Sandoval County; provides general clerical support work at a counter, teller window, or over the telephone; provides the public with explanations and interpretation of policies and procedures; assists with a variety of forms; maintains a variety of routine accounts or logs; performs other duties as assigned. A job description is intended to present a general list of tasks/duties performed by employees within this job. Job descriptions are not intended to list all duties performed within the job.
Minimum Qualifications Education and Experience: • High School Diploma/GED Certificate from an accredited institution and three (3) months of basic clerical support and bookkeeping experience that includes data processing and exposure to customer service functions.
Required Licenses or Certifications: • Valid New Mexico Drivers License
Essential Job Functions
Meets and greets visitors to the department; responds to questions or requests as appropriate; explains information to the public, including requirements related to County and State policies and procedures; provide forms to be filled out; and explains the process for obtaining various licenses, certificates, registrations, and forms. Directs individuals to various locations including other governmental agencies, as needed; and takes messages and/or refers individuals to other staff within the Clerk's Office or in other County departments. Creates and updates records; audits and corrects data as appropriate; registers participants for programs and/or permits; files and retrieves information via hardcopy and/or electronically. Accesses, navigates, and performs on-line updates to automated applications or utilizes various computer applications to accomplish work; assists individuals in completing applications and various forms by answering questions or filling in responses; prints, distributes, accepts, audits, processes and files applications, forms, and other documents, verifying timeliness; returns, approves, and accepts forms such as applications, registrations, forms, and complaints. Creates and updates files, statistical logs, and other documents with current information; reviews and verifies accuracy and completeness of a variety of information and records to include documents; and performs basic research or investigation to determine or verify information. May schedule appointments; processes daily mail; scans, creates, stores and discards documents, files, or other information per County, State and Federal guidelines or as directed; maintains records and files; types informational documents, forms, and statistical data; and develops basic letters, memos, and reports in assigned area. Provides assistance in searching and obtaining records for the general public and businesses; executes public record requests via email, US Postal Service, telephone, in-person, Federal Express, UPS and fax. Conducts cash handling transactions; balances cash drawer; ensures checks, cash, account and credit card transactions are accurate. Issues marriage and business licenses; executes the renewal process for business licenses; processes all incoming and outgoing office mail; processes index and recording of electronic files; and plat recordation. May assist in election process which includes signing in each office on ballot; verifying registration; processing fees, receipts and draw lots for ballot; prints, mails, replaces, delivers, accepts, and scans absentee applications; selects, contacts, confirms and mails appointment notices for poll officials; verifies ballots, ballot styles, proclamations, publications, early voting sites, tabulators, and poll locations in SERVIS; checks in contents of ballot boxes, memory cards, official results, provisional bag, keys, oath of office, voter registrations, provisional and absentee replacement ballots, county clerk envelop, roster covers, reconciliation, permit slips and tally sheets; assists to prepare canvas; verifies provisional and absentee replacement ballots, tally sheets; pulls and verifies all official result tapes; participates in recounts and rechecks; mails provisional rejection letters. Operates equipment including ICE machine, electronic date stamp, ballot on demand system, and the Secretary of State Voter registration system (SERVIS) when necessary. Performs other job-related duties as assigned.
Sandoval County offers benefits to full-time and part-time employees working 20 hours or more a week including: Health Care, Dental, Vision, Flexible Spending Account, Life Insurance, Long-Term and Short-Term disability insurance, Holiday pay, Vacation and Sick Leave, Deferred Compensation Plan. Sandoval County non-union, non-safety positions are part of the Municipal Plan 2. Contributing 16.55% and employees contributing 3.65% to to the Public Employee Retirement Plan. (PERA) 01
Which of the following best describes your level of education in the related field for this position?
No High School Diploma or GED High School Diploma or GED Associates Degree Bachelor's Degree Master's Degree Ph.D./PsyD/Ed.D/M.D./D.O/Doctorate
02
Do you have three (3) months of basic clerical support and bookkeeping experience that includes data processing and exposure to customer service functions?
Yes No
03
Briefly describe when and where you obtained your experience stated above. 04
I understand that if I do not attach a copy of my High School Diploma/GED Certificate, Degree or transcripts from an accredited institution showing degree conferred/awarded that my application will not be considered.
I Understand
Required Question