Vaco
Accounts Receivable Specialist - Construction Industry
Our client, a well-established construction firm, is seeking a
detail-oriented Accounts Receivable Specialist
to join their accounting team. This role plays a key part in managing the company's billing, collections, and project accounting processes while supporting overall financial operations.
Key Responsibilities Prepare and submit monthly
AIA billing applications (G702/G703)
to clients in a timely and accurate manner
Coordinate and track the collection of
subcontractor and vendor lien waivers
Research and resolve any
billing or payment discrepancies
to ensure accuracy
Monitor collections
by following up on open invoices and maintaining current accounts receivable aging reports
Review and reconcile
project budgets and job cost reports
for accuracy and completeness
Maintain organized and up-to-date
contract and change order documentation
within the accounting system
Assist with
bank reconciliations , quarter-end close activities, and the annual financial audit
Provide general accounting support and take on additional tasks as needed to contribute to team success Qualifications
1-2 years of accounts receivable or construction accounting experience
required
Solid understanding of
accounting principles
specific to the construction industry
Working knowledge of
AIA billing, lien releases, and retention
Experience with
ComputerEase
and
Procore
software is a plus
Proficient in
Microsoft Excel and the full Office Suite
Exceptional
attention to detail , strong
organizational skills , and the ability to
meet deadlines
Self-motivated with the ability to work
independently and collaboratively
Clear and professional
communication skills
A proactive mindset and desire to
grow within a dynamic organization
If you are qualified for the AIA Billing role and would like to learn more, please - APPLY NOW! Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here . Virginia residents may access our state specific policies here . Residents of all other states may access our policies here . Canadian residents may access our policies in English here and in French here . Residents of countries governed by GDPR may access our policies here . Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
Our client, a well-established construction firm, is seeking a
detail-oriented Accounts Receivable Specialist
to join their accounting team. This role plays a key part in managing the company's billing, collections, and project accounting processes while supporting overall financial operations.
Key Responsibilities Prepare and submit monthly
AIA billing applications (G702/G703)
to clients in a timely and accurate manner
Coordinate and track the collection of
subcontractor and vendor lien waivers
Research and resolve any
billing or payment discrepancies
to ensure accuracy
Monitor collections
by following up on open invoices and maintaining current accounts receivable aging reports
Review and reconcile
project budgets and job cost reports
for accuracy and completeness
Maintain organized and up-to-date
contract and change order documentation
within the accounting system
Assist with
bank reconciliations , quarter-end close activities, and the annual financial audit
Provide general accounting support and take on additional tasks as needed to contribute to team success Qualifications
1-2 years of accounts receivable or construction accounting experience
required
Solid understanding of
accounting principles
specific to the construction industry
Working knowledge of
AIA billing, lien releases, and retention
Experience with
ComputerEase
and
Procore
software is a plus
Proficient in
Microsoft Excel and the full Office Suite
Exceptional
attention to detail , strong
organizational skills , and the ability to
meet deadlines
Self-motivated with the ability to work
independently and collaboratively
Clear and professional
communication skills
A proactive mindset and desire to
grow within a dynamic organization
If you are qualified for the AIA Billing role and would like to learn more, please - APPLY NOW! Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here . Virginia residents may access our state specific policies here . Residents of all other states may access our policies here . Canadian residents may access our policies in English here and in French here . Residents of countries governed by GDPR may access our policies here . Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.