Wheaton College
Job Description
Assistant Controller
Job Overview
The Assistant Controller is responsible for managing accounting operations and coordinating financial information to support decision-making. The Assistant Controller will collaborate with the Controller to produce timely, accurate, and complete financial statements in accordance with generally accepted accounting principles (GAAP) for not-for-profit organizations, including federal, state and other compliance reporting requirements. This role will be responsible for implementing policies and procedures to ensure compliance with GAAP and auditing standards and maintain internal controls. The Assistant Controller will lead the accounting team in the practical application of accounting theory and best business practice for the accounts payable, accounts receivable, fixed assets, and treasury functions. This position reports to the Controller and will supervise the general accountants and accounts payable specialist. This role will be instrumental in providing exceptional customer service to the campus. This position is full-time and pays between $110,000 - $130,000 annually.
Duties & Responsibilities Manage the general accounting functions and staff for accounts payable, treasury, and fixed assets, including coaching, mentoring, and facilitating professional development Lead the monthly, quarterly, and year-end G/L close process Supervise and ensure the integrity of the general ledger by reviewing and approving GL journal entries and assist in the reconciliation and review of GL discrepancies Monitor G/L feeds from key integrations (payroll, CRM, Student Systems) and review the monthly reconciliations of payroll, gift contributions and student accounts Develop and maintain a documented system of accounting policies and procedures and proactively recommend process improvements to support best practices Monitor changes in regulations, accounting pronouncements and other applicable industry news Responsible for quarterly and annual bond and debt covenant compliance reporting requirements Coordinate accounting and reporting for Grants and review reconciliations and approve draws for government funds Supervise the preparation of all tax returns and monitor current tax laws and accounting pronouncements to ensure College compliance Assist the Controller in the annual financial audit, single audit (A-133), and other institutional reporting needs This job description is intended to represent key areas of responsibilities; specific assignments may vary from time to time depending on the operational needs of the department.
Qualifications
A bachelor's degree and 5+ years of experience in related roles is required CPA certification required and audit experience strongly preferred Experience in higher education preferred 3+ years management experience with demonstrated record of process improvement and effective people leadership Strong problem resolution skill and demonstrated initiative Effective communicator: able to collaborate and foster cross-functional communication at all levels of the organization Strong customer service orientation with internal and external stakeholders. Strong technological skills and ability to learn and understand financial systems. Oracle Cloud experience a plus Well organized and goal oriented
Physical Requirements
The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, or bend, and lift up to 10 pounds.
FLSA Status -
Exempt
As a Christ-centered community, Wheaton College faculty and staff must affirm the College's Statement of Faith as expressing their own theological convictions and agree to live by the moral standards in Wheaton's Community Covenant, modeling these commitments for the Christian formation of our students. Wheaton College faculty and staff also support the Christ-Centered Diversity Commitment which highlights our desire to treat all individuals as equal image-bearers of Jesus Christ through diversity, inclusion justice and unity.
Updated
May 2025
Assistant Controller
Job Overview
The Assistant Controller is responsible for managing accounting operations and coordinating financial information to support decision-making. The Assistant Controller will collaborate with the Controller to produce timely, accurate, and complete financial statements in accordance with generally accepted accounting principles (GAAP) for not-for-profit organizations, including federal, state and other compliance reporting requirements. This role will be responsible for implementing policies and procedures to ensure compliance with GAAP and auditing standards and maintain internal controls. The Assistant Controller will lead the accounting team in the practical application of accounting theory and best business practice for the accounts payable, accounts receivable, fixed assets, and treasury functions. This position reports to the Controller and will supervise the general accountants and accounts payable specialist. This role will be instrumental in providing exceptional customer service to the campus. This position is full-time and pays between $110,000 - $130,000 annually.
Duties & Responsibilities Manage the general accounting functions and staff for accounts payable, treasury, and fixed assets, including coaching, mentoring, and facilitating professional development Lead the monthly, quarterly, and year-end G/L close process Supervise and ensure the integrity of the general ledger by reviewing and approving GL journal entries and assist in the reconciliation and review of GL discrepancies Monitor G/L feeds from key integrations (payroll, CRM, Student Systems) and review the monthly reconciliations of payroll, gift contributions and student accounts Develop and maintain a documented system of accounting policies and procedures and proactively recommend process improvements to support best practices Monitor changes in regulations, accounting pronouncements and other applicable industry news Responsible for quarterly and annual bond and debt covenant compliance reporting requirements Coordinate accounting and reporting for Grants and review reconciliations and approve draws for government funds Supervise the preparation of all tax returns and monitor current tax laws and accounting pronouncements to ensure College compliance Assist the Controller in the annual financial audit, single audit (A-133), and other institutional reporting needs This job description is intended to represent key areas of responsibilities; specific assignments may vary from time to time depending on the operational needs of the department.
Qualifications
A bachelor's degree and 5+ years of experience in related roles is required CPA certification required and audit experience strongly preferred Experience in higher education preferred 3+ years management experience with demonstrated record of process improvement and effective people leadership Strong problem resolution skill and demonstrated initiative Effective communicator: able to collaborate and foster cross-functional communication at all levels of the organization Strong customer service orientation with internal and external stakeholders. Strong technological skills and ability to learn and understand financial systems. Oracle Cloud experience a plus Well organized and goal oriented
Physical Requirements
The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, or bend, and lift up to 10 pounds.
FLSA Status -
Exempt
As a Christ-centered community, Wheaton College faculty and staff must affirm the College's Statement of Faith as expressing their own theological convictions and agree to live by the moral standards in Wheaton's Community Covenant, modeling these commitments for the Christian formation of our students. Wheaton College faculty and staff also support the Christ-Centered Diversity Commitment which highlights our desire to treat all individuals as equal image-bearers of Jesus Christ through diversity, inclusion justice and unity.
Updated
May 2025