ORTHOPEDIC AND SPORTS PHYSICAL THERAPY, LLC
Accounts Receivable Specialist
ORTHOPEDIC AND SPORTS PHYSICAL THERAPY, LLC, Chicago, Illinois, United States, 60290
Department: Finance / Grants Administration
Reports To: Finance Manager / Controller
Status: Full-Time | Non-Exempt
Position Summary:
The Accounts Receivable Specialist is responsible for managing the organization's receivables, including invoicing, payment tracking, and collections. A key component of this role involves preparing, submitting, and tracking grant vouchers and reimbursements in compliance with funding requirements. This position plays a critical role in maintaining cash flow and ensuring fiscal accountability for grant-funded programs.
Key Responsibilities:
Accounts Receivable:
? Generate and issue invoices to clients, partners, and funding sources
? Record and apply payments accurately in accounting software
? Monitor accounts receivable aging and follow up on outstanding balances
? Maintain detailed records of all transactions and communications
? Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted
Grant Voucher Preparation:
? Prepare and submit monthly or quarterly grant reimbursement vouchers in accordance with funder requirements
? Collect and compile supporting documentation (timesheets, receipts, reports) for voucher submissions
? Track voucher submissions and follow up on pending reimbursements
? Ensure compliance with federal, state, and local grant guidelines
? Maintain organized records for audit readiness and grant reporting
Collaboration & Compliance:
? Work closely with program managers and grant administrators to ensure accurate and timely reporting
? Assist with internal and external audits by providing requested documentation and reports
? Support month-end and year-end closing processes related to grant revenue and receivables
? Stay current on funder requirements and nonprofit financial compliance standards
Requirements
Skills & Qualifications:
? Associate's or bachelor's degree in accounting, Finance, or a related field
? 2+ years of experience in accounts receivable or nonprofit finance, including grant reimbursement processes
? Familiarity with grant funding and reporting (e.g., government or foundation grants)
? Proficiency in accounting software (e.g., QuickBooks, Sage, or similar) and Excel
? Excellent attention to detail and organizational skills
? Strong verbal and written communication skills
? Ability to work independently and collaboratively across departments
? Knowledge of nonprofit accounting principles is a plus
Preferred Qualifications
Experience with federal and state grants (e.g., OMB Uniform Guidance)
? Bilingual (English/Spanish or other community language) is a plus
? Experience Fundez or Quickbooks
? Prior work in a nonprofit, education, or social services organization. What We Offer
? Competitive salary and benefits package
? Paid time off and holidays
? Health, dental, and vision insurance
? Professional development opportunities
? A supportive, mission-driven team culture
To Apply:
Please submit your resume and a brief cover letter outlining your qualifications and interest in the role to (email). Be sure to include "Accounts Receivable Specialist Application - Lisette Fuentes" in the subject line.
The Puerto Rican Cultural Center is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Reports To: Finance Manager / Controller
Status: Full-Time | Non-Exempt
Position Summary:
The Accounts Receivable Specialist is responsible for managing the organization's receivables, including invoicing, payment tracking, and collections. A key component of this role involves preparing, submitting, and tracking grant vouchers and reimbursements in compliance with funding requirements. This position plays a critical role in maintaining cash flow and ensuring fiscal accountability for grant-funded programs.
Key Responsibilities:
Accounts Receivable:
? Generate and issue invoices to clients, partners, and funding sources
? Record and apply payments accurately in accounting software
? Monitor accounts receivable aging and follow up on outstanding balances
? Maintain detailed records of all transactions and communications
? Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted
Grant Voucher Preparation:
? Prepare and submit monthly or quarterly grant reimbursement vouchers in accordance with funder requirements
? Collect and compile supporting documentation (timesheets, receipts, reports) for voucher submissions
? Track voucher submissions and follow up on pending reimbursements
? Ensure compliance with federal, state, and local grant guidelines
? Maintain organized records for audit readiness and grant reporting
Collaboration & Compliance:
? Work closely with program managers and grant administrators to ensure accurate and timely reporting
? Assist with internal and external audits by providing requested documentation and reports
? Support month-end and year-end closing processes related to grant revenue and receivables
? Stay current on funder requirements and nonprofit financial compliance standards
Requirements
Skills & Qualifications:
? Associate's or bachelor's degree in accounting, Finance, or a related field
? 2+ years of experience in accounts receivable or nonprofit finance, including grant reimbursement processes
? Familiarity with grant funding and reporting (e.g., government or foundation grants)
? Proficiency in accounting software (e.g., QuickBooks, Sage, or similar) and Excel
? Excellent attention to detail and organizational skills
? Strong verbal and written communication skills
? Ability to work independently and collaboratively across departments
? Knowledge of nonprofit accounting principles is a plus
Preferred Qualifications
Experience with federal and state grants (e.g., OMB Uniform Guidance)
? Bilingual (English/Spanish or other community language) is a plus
? Experience Fundez or Quickbooks
? Prior work in a nonprofit, education, or social services organization. What We Offer
? Competitive salary and benefits package
? Paid time off and holidays
? Health, dental, and vision insurance
? Professional development opportunities
? A supportive, mission-driven team culture
To Apply:
Please submit your resume and a brief cover letter outlining your qualifications and interest in the role to (email). Be sure to include "Accounts Receivable Specialist Application - Lisette Fuentes" in the subject line.
The Puerto Rican Cultural Center is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.