Country Club Hills School District 160
Bookkeeper/Business Office Assistant
Country Club Hills School District 160, Country Club Hills, Illinois, United States, 60478
Position Type:
Secretarial/Clerical/Business Office Clerk
Date Posted: 8/13/2025
Location: District Office Title: Bookkeeper/Business Office Assistant
Job Summary: To assist the DIrector of Business & Operations by providing bookkeeping and accounting services. To assist with finance functions of the district including monthly financial reporting, managing accounts payable by preparing vendor payments, and monitoring financial transactions. To help maintain a safe, efficient technology, transportation and food services programs.
Qualifications: Minimum Associate's Degree Required (Accounting or Business preferred). Minimum of (2) years of job-related experience in performing bookkeeping, record keeping, filing, accounting or payroll procedures required. Proficient with Google Suite and Microsoft Office Suite. Knowledge in the use of Financial software applications for public schools preferred, Infinite Visions in particular. Strong written and verbal communication.
Reports To: Director of Business & Operations
FLSA Status: Non-exempt
Performance Responsibilities: Serves as the primary Accounts Payable Specialist including the issue of purchase orders, invoice payments, journal entries, allocation of property taxes, grant reporting, procurement card program and other accounting transactions. Manages a variety of aspects of the Infinite Visions Financial software system including user defined forms, budgets, financial reports and incorporating new developments and efficiencies into the Business Office. Perform general and program specific clerical functions (e.g. distributing purchase orders, scheduling, copying, faxing, etc.) for supporting departmental activities. Prepares monthly financial reports for the Board of Education, budget reports and other reports as requested. Collaborates with the Director of Business & Operations on the completion of the Finance Committee, Operations Committee and Board memos, presentations, resolutions and other deliverables. Assists in cash management and bank reconciliations for all funds, coordinating with Township Treasurer. Assists with student registration and manages the fee/payment system. Assists with the district's annual financial audit. Maintains contracts for District purchases, identifies cost savings opportunities for the District. Serves as a backup for payroll, learning and assisting with payroll functions as directed. Maintains facility usage agreements and ensures that the proper Certificates of Insurance and other requirements are obtained. Provides general administrative support including arrangements for conferences and meetings as directed by the Director of Business and Operations. Provides general administrative support including purchase order, work order and organizational assistance to the Director of Buildings and Grounds. Supervises the filing, storage, and destruction of all financial records Responds to parent questions, concerns, and complaints regarding the Transportation program. Manages transportation requests for field trips and school functions. Assists in preparing confidential information regarding student fee collections. Maintains confidentiality and security of employee payroll and personnel information. Maintain financial records (e.g. ticket sales, fundraisers, monthly bank statements, deposits, student projects, receipts, etc.) for ensuring completeness and availability of records while remaining in compliance with district policy and established regulatory guidelines. Respond to inquiries of staff and administration regarding financial procedures for providing information, direction and referral for addressing inquiry. Performs other duties as directed by the Director of Business & Operations.
Terms of Employment: 12 month Evaluation: Director of Business Operations will evaluate annually
Attachment(s):
Job Description _Bookkeeper_Business Office Assistant .pdf
Date Posted: 8/13/2025
Location: District Office Title: Bookkeeper/Business Office Assistant
Job Summary: To assist the DIrector of Business & Operations by providing bookkeeping and accounting services. To assist with finance functions of the district including monthly financial reporting, managing accounts payable by preparing vendor payments, and monitoring financial transactions. To help maintain a safe, efficient technology, transportation and food services programs.
Qualifications: Minimum Associate's Degree Required (Accounting or Business preferred). Minimum of (2) years of job-related experience in performing bookkeeping, record keeping, filing, accounting or payroll procedures required. Proficient with Google Suite and Microsoft Office Suite. Knowledge in the use of Financial software applications for public schools preferred, Infinite Visions in particular. Strong written and verbal communication.
Reports To: Director of Business & Operations
FLSA Status: Non-exempt
Performance Responsibilities: Serves as the primary Accounts Payable Specialist including the issue of purchase orders, invoice payments, journal entries, allocation of property taxes, grant reporting, procurement card program and other accounting transactions. Manages a variety of aspects of the Infinite Visions Financial software system including user defined forms, budgets, financial reports and incorporating new developments and efficiencies into the Business Office. Perform general and program specific clerical functions (e.g. distributing purchase orders, scheduling, copying, faxing, etc.) for supporting departmental activities. Prepares monthly financial reports for the Board of Education, budget reports and other reports as requested. Collaborates with the Director of Business & Operations on the completion of the Finance Committee, Operations Committee and Board memos, presentations, resolutions and other deliverables. Assists in cash management and bank reconciliations for all funds, coordinating with Township Treasurer. Assists with student registration and manages the fee/payment system. Assists with the district's annual financial audit. Maintains contracts for District purchases, identifies cost savings opportunities for the District. Serves as a backup for payroll, learning and assisting with payroll functions as directed. Maintains facility usage agreements and ensures that the proper Certificates of Insurance and other requirements are obtained. Provides general administrative support including arrangements for conferences and meetings as directed by the Director of Business and Operations. Provides general administrative support including purchase order, work order and organizational assistance to the Director of Buildings and Grounds. Supervises the filing, storage, and destruction of all financial records Responds to parent questions, concerns, and complaints regarding the Transportation program. Manages transportation requests for field trips and school functions. Assists in preparing confidential information regarding student fee collections. Maintains confidentiality and security of employee payroll and personnel information. Maintain financial records (e.g. ticket sales, fundraisers, monthly bank statements, deposits, student projects, receipts, etc.) for ensuring completeness and availability of records while remaining in compliance with district policy and established regulatory guidelines. Respond to inquiries of staff and administration regarding financial procedures for providing information, direction and referral for addressing inquiry. Performs other duties as directed by the Director of Business & Operations.
Terms of Employment: 12 month Evaluation: Director of Business Operations will evaluate annually
Attachment(s):
Job Description _Bookkeeper_Business Office Assistant .pdf